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HomeMy WebLinkAboutMinutes - 1991.03.06 - 38904OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING March 6, 1991 The meeting was called to order at 9:50 a.m. by Chairman Wint in the commission room of the Parks and Recreation Commission's administration office. COMMISSION MEMBERS PRESENT: Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky D. Lewis, Jr., Fred Korzon, Richard Kuhn, Jr., John Olsen, Alice Tomboulian, Richard Vogt COMMISSION MEMBERS ABSENT: George Kuhn, Thomas Law ALSO PRESENT: Parks and Recreation Central Services Purchasing APPROVAL OF MINUTES: Ralph Richard, Manager Jon Kipke, Assistant Manager Joseph Figa, Chief, Design and Development Jan Pung, Public Communications Officer Daniel Stencil, Chief of Parks Mike Thibodeau, Chief of Golf Frank Trionfi, Chief, Admin. Services Sheila Cox, Accountant Susan Wells, Recreation Supervisor Jim Dunleavy, Recreation Specialist Glen Dick, Director Lloyd Hampton, Manager Moved by Mr. Lewis, supported by Mr. R. Kuhn to approve the minutes of the meeting of February 20, 1991, as written. AYES: Fox, Korzon, Kuhn, Lewis, Olsen, Tomboulian, Wint (7) NAYS: (0) Motion carried on a voice vote. APPROVAL OF PAYMENTS: Moved by Mr. Korzon, supported by Mrs. Fox to approve the payment of Vouchers 2-176 through 2-260. ROLL CALL VOTE: AYES: Fox, Korzon, R. Kuhn, Lewis, Tomboulian, Wint (6) NAYS: (0) A sufficient majority having voted therefor, the motion carried. 3 - 1 (Commission Meeting, March 6, 1990) STATEMENT OF OPERATIONS AND PRELIMINARY FINANCIAL STATEMENT: Moved by Mr. Korzon, supported by Mr. Olsen to receive the Statement of Operations as of December 31, 1990, and the Preliminary Financial Statement for the year ending December 31, 1990. AYES: Fox, Korzon, Kuhn, Lewis, Olsen, Tomboulian, Wint (7) NAYS: (0) Motion carried on a voice vote. 1986 RECREATION MASTER PLAN AMENDMENT: Chief of Design Joe Figa noted that, in order for the Commission to be able to submit grant applications for funding, we must have a current recreation master plan, and the proposed capital improvement projects must be included in that mas- ter plan. The proposed sanitary improvement project for Addison Oaks was not included in our recreation master plan; therefore, the master plan must be amended to include that project in order for the Commission to be able to submit a grant application for matching funds. Mr. Figa reviewed the sections being amended as follows: Grant Projection - Added the Sanitary System Improvement Project at Addison Oaks Capital Improvement Projects Budget - Submitted our 1991 Capital Im- provement Projects Budget, which included that project Goals and Objectives - Added a new objective under the following goal: Goal: To continue to enhance quality facilities through appropriate maintenance and updating the existing facilities and infra- structure. New Objective: To continue to provide quality facilities by identi- fying appropriate and sufficient funds through qualified staff to ensure their continued upkeep and proper maintenance. Recreation Deficiencies - Will include the workshops we have held, including the Commission/staff retreats. Also included is the State's development of stronger guidelines which mandate the renovation of the infrastructure at Addison Oaks. Mr. Figa also indicated that this master plan, which is a 5-year plan, must also be resubmitted to the State for approval next year. Commissioner Olsen commented that this master plan deserves a lot of consideration and requested that the issue be placed on the Commission/staff retreat agenda for discussion on how to proceed. 3 - 2 (Commission Meeting, March 6, 1991) Moved by Mrs. Fox, supported by Mrs. Tomboulian to approve the following resolution to amend the 1986 Recreation Master Plan: WHEREAS, the Oakland County Parks and Recreation Commission adopted the "Recreation Master Plan" on March 5, 1986; and WHEREAS, the "Recreation Master Plan" was developed in response to needs and deficiencies based on surveys and input from citizens, county and local officials, parks and recreation directors, and Oakland County Parks and Recreation Commission and staff; and WHEREAS, new information and regulations have occurred which re- quire the inclusion of new Capital Improvement Projects and appropriate financing; and WHEREAS, these new Capital Improvement Projects are consistent with the Parks and Recreation Commission's desire to provide quality facilities; and WHEREAS, these projects shall therefore be included in the "Recre- ation Master Plan" within the appropriate sections. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission adopts the amendments to the 1986 "Recreation Master Plan." AYES: Fox, Korzon, Kuhn, Lewis, Olsen, Tomboulian, Wint (7) NAYS: (0) Motion carried on a voice vote. 1991 RECREATION GRANT APPLICATIONS: Chief of Design Joe Figa noted that the Department of Natural Resources notified staff that the deadline to submit applications to request matching Land and Water Conservation, Natural Resources Trust, and Recreation Bond funds is April 1. A Public Hearing, which is a requirement of the DNR to qualify for funds, was conducted prior to today's Commission meeting. Notice of the Hearing was adver- tised in several area newspapers. The projects selected by staff are as follows: 1. Sanitary System Improvement - Addison Oaks: Staff will apply for a 75/25 matching Recreation Bond Grant, which is available for renova- tion of existing facilities. The grant total will be $294,000, of which $220,000 will be requested from the Recreation Bond Fund and $74,000 will be from Commission funds. This project will include renovation of the lagoon system, plus a 3,300 foot sewer line extension from the existing campground to tie into the lagoon, and a spur to the proposed camping area. 3 - 3 (Commission Meeting, March 6, 1991) 2. Lyon Rookery - Staff is applying for a 67/33 matching grant through the Michigan Natural Resources Trust Fund to acquire additional acreage at the Lyon Rookery site. Because of increased land values, the purchase price of the 495-acre rookery parcel itself will exceed the cost of the original grant. The DNR has indicated that we could apply for addi- tional funding for the acquisition of the remaining 272 acres. The grant total will be $1.25 million, of which $837,500 will be from the Michigan Natural Resources Trust Fund and $412,500 will be the Com- mission's portion. 3. Rose Township Acquisition - This acquisition will include a 610-acre parcel, plus three acres with a home that is surrounded on three sides by the 610-acre parcel. We are allowed to submit to two different grant agencies for this pro- posed acquisition as follows: A. Michigan Natural Resources Trust Fund 70/30 matching grant totaling $1,085,000, of which $759,500 will be requested from the Trust Fund and $325,500 will be from the Commission. and/or B. A Land and Water Conservation Fund grant for the same total, of which we are requesting the Fund's maximum of $250,000, with the remaining balance of $835,000 paid by the Commission. Moved by Mr. Olsen, supported by Mrs. Tomboulian to approve the reso- lution for the submission of the grant applications as follows: WHEREAS, the Oakland County Parks and Recreation Commission has been notified by the Department of Natural Resources that applications for the cost -sharing Land and Water Conservation Fund, Natural Resources Trust Fund, and Recreation Bond Fund may be submitted by April 1, 1991; and WHEREAS, the Oakland County Parks and Recreation Commission has identified and established priorities for acquisition and development projects within the adopted Recreation Master Plan; and WHEREAS, the Oakland County Parks and Recreation Commission recom- mends the filing of the following applications to the Department of Natural Resources for a matching grant: Rose Township Property Acquisition Addison Oaks - Sanitary System Improvements Lyon Rookery NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recre- ation Commission recommends submission of the above -said grant applications with the appropriate matching funds to be designated from the one -quarter mill. 3 - 4 (Commission Meeting, March 6, 1991) AYES: Fox, Korzon, Kuhn, Lewis, Olsen, Tomboulian, Wint (7) NAYS: (0) Motion carried on a voice vote. BIDS: As per the information filed in the agenda, the following bids were approved: Moved by Mr. Olsen, supported by Mr. R. Kuhn to approve the purchase of the following items as reviewed and recommended by staff and Pur- chasing: 3-ton dump trailer for the Glen Oaks Golf Course from the low bidder, W. F. Miller, in the amount of $3,920.00; John Deere diesel turf tractor for the Red Oaks Golf Course from the low bidder, Theiser Equipment, in the amount of $11,700.00; Steiner 60" outfront rotary mower for the Glen Oaks Golf Course from the low bidder, Industrial Vehicle, in the amount of $10,898.00; Automatic bedknife grinder for use at the golf courses from the low bidder, Lawn Equipment, in the amount of $4,295.00; Jacobsen 5-gang pull -type rough mower for the Springfield Oaks Golf Course from the low bidder, W. F. Miller, in the amount of $7,177.00; Three Jacobsen riding greensmowers with one set of grooming reels for White Lake, Glen Oaks, and Springfield Oaks Golf Courses, plus one extra set of grooming reels for the Red Oaks Golf Course, from W. F. Miller in the amount of $30,610.00; Verti-drain 3-part hitch deep aerator for use at all of the golf courses from the low bidder, Lawn Equipment, in the amount of $12,350.00; Toro 72" diesel outfront rotary mower for the Red Oaks Golf Course from Wilkie Turf in the amount of $13,400.00; Three -wheel Cushman turf truckster for the Springfield Oaks Golf Course from Lawn Equipment in the amount of $7,425.00; Five Ransomes verti-cut reels for use at the golf courses from Ideal Mower Sales in the amount of $8,475.00. AYES: R. Kuhn, Lewis, Olsen, Tomboulian, Vogt, Wint (6) NAYS: (0) Motion carried on a voice vote. 3 - 5 (Commission Meeting, March 6, 1991) Moved by Mrs. Fox, supported by Mrs. Tomboulian to approve the following items as reviewed and recommended by staff and Purchasing: 28 pairs of rollerblades for use in the Mobile Recreation program's Skatemobile units from the low bidder, Don Thomas Sporthaus, in the amount of $4,120.00; 102 pairs of rollerskates for use in the Mobile Recreation program's Skatemobile units from Metro Trend in the amount of $6,420.00; A 25' x 25' Bumpa Bouncer Moonwalk for use in the Mobile Recreation program's Airsport unit from Airspace U.S.A. in the amount of $8,455.11. AYES: Fox, R. Kuhn, Lewis, Olsen, Tomboulian, Vogt, Wint (7) NAYS: (0) Motion carried on a voice vote. Moved by Mr. Lewis, supported by Mr. Vogt to approve the purchase of the following items as reviewed and recommended by staff and Purchasing: Generac II generator for phase two of the emergency generator program at Groveland Oaks from the low bidder, Burke Equipment, in the amount of $8,400.00; Superdeck swim raft with two ladders for the Groveland Oaks beach area from Seavey Corporation in the amount of $3,667.00; Two Aqua Cycles for the boat rental operation at Addison Oaks from the manufacturer, Aqua Cycle, in the amount of $4,194.00; Contract for the installation of a lift station for the Technical Support/Mobile Recreation building, including hook up to Waterford Township's sewer line, from the low bidder, Purves Excavating, in the amount of $3,100.00, plus a $500 contingency, for a total budgeted amount of $3,600.00; Bid for the GMC truck with aerial bucket lift for Technical Support to be split and awarded as follows: GMC truck to the low bidder, Red Holman, in the amount of $24,450.00, and award the aerial bucket lift to the low bidder, NBC Truck Equipment, in the amount of $38,799.00. The total purchase price for the truck and lift will be $63,249.00; Four-wheel drive Smithco truckster for Waterford Oaks from Lawn Equip- ment in the amount of $10,645.00. AYES: Fox, R. Kuhn, Lewis, Olsen, Tomboulian, Wint (6) NAYS: (0) Motion carried on a voice vote. MANAGER'S REPORT: In addition to the Manager's Report filed in the agenda, the following was noted: 3 - 6 (Commission Meeting, March 6, 1991) ---Cheryl Flynn, the new executive director for the Oakland Parks Foundation, has resigned. The Foundation's executive committee will be looking at the former applicants to possibly fill the position. ---Staff reviewed the discrepancy in the utility charges between the two waterparks and the subsequent contact with Detroit Edison. The discrepancy was tracked back to a meter that was never read at the Red Oaks Waterpark. Detroit Edison has determined that the number of kilowatt-hours used but never charged for were approximately 1.5 million. Staff has negotiated a payment rate and schedule with the company for these back charges. Chairman Wint suggested staff monitor that meter over the next 12-month period for its accuracy. If there is a question on the accuracy, staff can contact Detroit Edison again and renegotiate the current bill. ---Staff noted that, as an alternative to the communications tower at Independence Oaks, a tower has been proposed for placement at Orion Oaks. There is a small parcel of the park land situated across the street from the main portion of the park on Baldwin that may be considered. Staff currently has no plans for that parcel. Commission will be updated on any further progress on this project. ---Staff is in the middle of negotiations for the Addison Oaks acquisition. Com- mission will be kept up to date on any progress made. ---The Employee Appreciation Night has been scheduled for Tuesday, May 21, 1991, 6:30 p.m. at Glen Oaks. The next meeting will be Wednesday, March 20, 1991, 9 a.m. Commission concurred to have meetings at various park locations on a periodic basis; staff will coordi- nate a schedule and send it to the Commissioners. Meeting adjourned at 12:03 p.m. Peck DLewis, Jr. L Secretary Karen Smith Recording Secretary 3 - 7