HomeMy WebLinkAboutMinutes - 1991.05.01 - 38907OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
May 1, 1991
The Commission Meeting was called to order at 9:13 a.m. by Chairman Wint in the
banquet room at White Lake Oaks Golf Course.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky Lewis, Jr., Fred
Korzon, George Kuhn, Richard Kuhn, Jr., John Olsen, Alice Tomboulian, Richard
Vogt
COMMISSION MEMBERS ABSENT:
Thomas Law
ALSO PRESENT:
Parks and Recreation Ralph Richard, Manager
Jon Kipke, Assistant Manager
Frank Trionfi, Chief, Admin. Services
Daniel Stencil, Chief of Parks
Mike Thibodeau, Chief of Golf
Joseph Figa, Chief of Design & Development
Susan Wells, Chief of Recreation
Sheila Cox, Accountant
Janet Pung, Public Communications Officer
Nancy Seets, Pro Shop Manager
Al Wummel, Grounds Maintenance Supervisor
Joel Harnack, Grounds Equipment Mechanic
Bill Stokes, General Maintenance Mechanic
Computer Services Shane Murphy, Project Manager
APPROVAL OF MINUTES:
Moved by Mr. Lewis, supported by Mr. R. Kuhn to approve the minutes
of the meeting of April 13, 1991, as written.
AYES: Fox, Korzon, R. Kuhn, Lewis, Olsen, Tomboulian, Wint (7)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mr. Lewis, supported by Mrs. Tomboulian to approve the payment
of Vouchers 4-64 through 4-295.
ROLL CALL VOTE:
AYES: Fox, Korzon, R. Kuhn, Lewis, Olsen, Tomboulian, Wint (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
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(Commission Meeting, May 1, 1991)
STATEMENT OF OPERATIONS, ACTIVITIES REPORT, AND CAPITAL IMPROVEMENT PROJECTS BUDGET
UPDATE:
The Statement of Operations as of March 31, 1991, the Activities Report for March,
1991, and the Capital Improvement Projects Budget Update as of March 31, 1991,
were accepted as presented.
AWARD PRESENTATION:
Chief of Parks Dan Stencil presented the Commission with a plaque from the Beau-
mont Foundation in support of the Commission's contributions to the Children's
Miracle Network Telethon.
STAFF INTRODUCTION:
Chairman Wint introduced the full-time staff of White Lake Oaks to the Commission,
noting that between the four employees there is approximately 72 years of service
to the department.
Chairman Wint also announced that Susan Wells has been promoted to fill the Chief
of Recreation position.
1990 AUDIT REPORT:
Moved by Mr. Korzon, supported by Mr. G. Kuhn to received the 1990 Audit
Report from Janz & Knight as filed, and to amend the 1990 Operating
Budget to $7,882,078 in order to be in compliance with the Michigan
Uniform Budgeting Act and the Commission's By -Laws.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Lewis, Olsen, Tomboulian, Vogt, Wint (9)
NAYS: (0)
Motion carried on a voice vote.
Secretary Lewis requested staff determine the total value of the parks system,
including the appraised value of the parklands. Also, review our insurance to
ensure the parks system is covered to its full value.
BIDS:
As per the information filed in the agenda, the following bids were approved:
Moved by Mr. Korzon, supported by Mrs. Fox to award the contract for
the installation of 3 each 50 ft. poles with protective netting for
#1 and #2 fairways at Red Oaks,*subject to notification to the city
of Madison Heights and to those property owners visually affected by
the fencing.
*to Nationwide Fence in the amount of $39,840.21.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Lewis, Olsen, Tomboulian, Vogt, Wint (9)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. G. Kuhn, supported by Mr. Vogt to approve the following
bids as recommended by staff and Purchasing:
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(Commission Meeting, May 1, 1991)
Pipeline play center for Independence Oaks from Clayton Corporation
in the amount of $7,778.00, plus installation for $2,180.00, with a
total cost of $9,958.00.
Fireworks displays for Addison Oaks and Groveland Oaks from Rozzi's
Fireworks in the amount of $8,000.00.
Five -yard, pull -behind leaf rake for White Lake Oaks from the low bid-
der, W. F. Miller, in the amount of $6,402.24.
100 chaise lounges for rental at the Red Oaks and Waterford Oaks Water -
parks from Engan-Tooley in the amount of $12,100.00, plus $590.00 freight,
for a total of $12,690.00.
Nine Esper cash registers for the parks (all but Orion Oaks) from Cash
Register Systems in the amount of $6,975.00.
ROLL CALL VOTE:
AYES: Fox, G. Kuhn, R. Kuhn, Lewis, Olsen, Tomboulian, Vogt, Wint (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
COMPUTER SERVICES:
Shane Murphy addressed the Commission regarding their concerns about Computer
Services and the procedures to purchase computers.
Mr. Murphy also explained the purpose of CUAC--Computer User Advisory Committee --
and stated that all computer purchases must be pre -approved by CUAC.
Commissioner Vogt requested staff receive an opinion from Corporation Counsel
on whether or not the Parks and Recreation Commission must also have their com-
puter purchases reviewed by CUAC, since the Parks Commission operates on its own
millage funds.
R F.C(1T.TTTTnN
Moved by Mrs. Fox, supported by Mrs. Tomboulian to accept a recommenda-
tion from Corporation Counsel to amend the the wording of the resolutions
used for grant applications to incorporate approval by the Oakland County
Board of Commissioners and authorization for the chairman of the Oakland
County Parks and Recreation Commission to sign grant agreements. Recom-
mended wording from Corporation Counsel is the final paragraphs as
follows:
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Com-
missioners accepts the Michigan Natural Resources Trust Fund grant in
an amount not to exceed $ .
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commis-
sioners is authorized to execute the grant agreement and to approve
amendments to the agreement, up to (X) percent variance from the original
award, which are consistent with the agreement as approved.
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(Commission Meeting, May 1, 1991)
BE IT FURTHER RESOLVED that the Parks and Recreation Commission
is hereby authorized to acquire all or part of the above -referenced
property as is consistent with the grant agreement.
AYES: Fox, G. Kuhn, R. Kuhn, Lewis, Olsen, Tomboulian, Vogt, Wint (8)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE SESSION:
The meeting adjourned to Executive Session at 11:08 a.m.
The meeting re -convened at 11:21 a.m.
PROPOSED PROPERTY ACQUISITION:
Moved by Mrs. Fox, supported by Mr. G. Kuhn to authorize staff to pro-
ceed with an appraisal of the parcel adjacent to the Red Oaks Waterpark.
AYES: Fox, G. Kuhn, Lewis, Olsen, Tomboulian, Vogt, Wint (7)
NAYS: (0)
Motion carried on a voice vote.
MANAGER'S REPORT:
The Manager's Report is as filed in the agenda.
OLD BUSINESS:
Secretary Lewis, in speaking of the Commission's concerns about purchasing
American -made pick-up trucks, requested staff check on the content percentage
rather than the name of the vehicle.
NEW BUSINESS:
Commissioner Tomboulian distributed copies of the new informational flyer for
the Oakland Land Conservancy.
The next meeting will be at 9 a.m. on Wednesday, May 15, at Independence Oaks.
The meeting was adjourned at 11:29 a.m.
nance building.
Pecky D. Lewis, Jr.
Secretary
to a tour of the clubhouse and mainte-
9.
Karen Smith
Recording Secretary
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