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HomeMy WebLinkAboutMinutes - 1991.09.04 - 38911OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING September 4. 1991 The meeting was called to order at 9:16 a.m. by Chairman Wint in the Commission Room of the Parks and Recreation Commission's administration office. COMMISSION MEMBERS PRESENT: Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky D. Lewis, Jr., George Kuhn, Richard Kuhn, Jr., Thomas Law, John Olsen, Richard Vogt COMMISSION MEMBERS ABSENT: Fred Korzon, Alice Tomboulian ALSO PRESENT: Parks and Recreation Ralph Richard, Manager Jon Kipke, Assistant Manager Frank Trionfi, Chief, Admin. Services Joe Figa, Chief, Design & Development Mike Thibodeau, Chief of Golf Dan Stencil, Chief of Park Operations Sheila Cox, Accountant Jan Pung, Public Communications Officer Steve Vanden Bossche, Arch. Eng. I Margit Beutel, Arch. Eng. II APPROVAL OF MINUTES: Moved by Mr. Lewis, supported by Mr. R. Kuhn to approve the minutes of the meeting of August 21, 1991, as written. AYES: Fox, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Wint (7) NAYS: (0) Motion carried on a voice vote. APPROVAL OF PAYMENTS: Moved by Mr. Lewis, supported by Mr. Law to approve the payment of Vouchers 8-253 through 8-424. ROLL CALL VOTE: AYES: G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Wint, Fox (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. 3 - 1 (Commission Meeting, September 4, 1991) STATEMENT OF OPERATIONS AND CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE: Moved by Mr. G. Kuhn, supported by Mrs. Fox to receive the Statement of Operations for the month ending July 31, 1991, and the Capital Im- provement Projects Budget Update as of July 31, 1991. AYES: Fox, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Vogt, Wint (8) NAYS: (0) Motion carried on a voice vote. RESTROOM ADDITION - INDEPENDENCE OAKS: Moved by Mr. R. Kuhn, supported by Mrs. Fox to award the contract for the addition and modernization of the Twin Chimneys restrooms at Independence Oaks to the low bidder, Claf ton & Keating for the base bid plus alternates 1, 2, and 3 in the amount of $82,209, plus a 5% contingency, for a total budgeted amount of $86,320. AYES: Fox, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Vogt, Wint (8) NAYS: (0) Motion carried on a voice vote. ENTRANCE TERRACE RENOVATION - ADDISON OAKS: Moved by Mr. Olsen, supported by Mr. G. Kuhn to award the contract for the renovation of the entrance terrace at the Addison Oaks Conference Center, including removal of the existing stone surface and replacing with a brick paver, new steps and landings, and lighting, to C & H Landscaping for the base bid, less alternates, for $50,570, plus a 5% contingency of $2,528, for a total budgeted amount of $53,098. Prior to contract, project to be reviewed for review and suggestions by Kirk - architecture. AYES: Fox, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Vogt, Wint (8) NAYS: (0) Motion carried on a voice vote. RESTORATION PROPOSAL - ADDISON OAKS CONFERENCE CENTER: Moved by Mr. R. Kuhn, supported by Mr. Vogt to award the contract for the restoration proposal for the Addison Oaks Conference Center, in- cluding field survey and diagnostic annotations, construction cost estimations, and construction documents/specifications, to Kirkarchi- tecture in the amount of $5,200. ROLL CALL VOTE: AYES: R. Kuhn, Lewis, Olsen, Wint, Fox (5) NAYS: Vogt (1) A sufficient majority having voted therefor, the motion carried. 3 - 2 (Commission Meeting, September 4, 1991) ENTRANCE TERRACE HANDRAILS - ADDISON OAKS CONFERENCE CENTER: Moved by Mrs. Fox, supported by Mr. Olsen to award the bid for the pur- chase of handrails for the entrance terrace at the Addison Oaks Con- ference Center from the low bidder, ACI Steel Fabricators, in the amount of $3,042.85. AYES: Fox, R. Kuhn, Lewis, Olsen, Vogt, Wint (6) NAYS: (0) Motion carried on a voice vote. CONFERENCE CENTER EXTERIOR UPDATE - ADDISON OAKS: Chief of Design J. Figa updated the Commission on the status of the exterior repairs at the Addison Oaks Conference Center. Mr. Figa expressed his concern over the exposed chimneys and requested Commission approval to use whatever funds are necessary to close up the exposed chimneys before winter weather causes any further damage. Commission directed staff to have Kirkarchitecture review the site as soon as possible for suggestions and recommendations for repairs before completing any additional work on the chimneys. NEW BUSINESS: Tasr RcfimA Staff was informed that, in accordance with a court settlement between General Motors and the City of Pontiac, the Parks Commission owes $100,755 as a refund for a tax overpayment for the years 1985 through 1990. The amount noted is a reduction of 5% from the actual amount due, plus no interest has been charged. Commission directed staff to check with Equalization on other possible assessment changes that could result from lawsuits. Moved by Mr. Lewis, supported by Mr. R. Kuhn to authorize a refund of parks and recreation millage funds in the amount of $100,755 for the years 1985 through 1990 to General Motors in accordance with a court settlement. This refund will be made subject to repayment of the funds if the property is sold at higher than existing market value. AYES: Fox, R. Kuhn, Lewis, Olsen, Vogt, Wint (6) NAYS: (0) Motion carried on a voice vote. Vehicle Use Policy: Manager Richard noted that, as part of the Oakland County Board of Commissioners' study on the use of county -owned vehicles, Parks and Recreation has been included with recommendations for cutbacks and overnight use. 3 - 3 (Commission Meeting, September 4, 1991) The fleet policy recommendations will be presented at the September 5 Finance Committee Meeting. The Parks Commission suggested a resolution be adopted and presented at that meeting stating the Parks Commission reserves the right to establish a policy for the assignment and use of county -owned vehicles to Parks and Recreation staff. Moved by Mr. R. Kuhn, supported by Mrs. Fox to adopt the following resolution: WHEREAS, the Oakland County Parks and Recreation Commission is a separately funded county department established under Public Act 261; and WHEREAS, the Parks Commission operates on a millage approved by the Oakland County electorate; and WHEREAS, the Parks and Recreation Commission establishes, approves and oversees a separate annual operating budget; and WHEREAS, vehicle use is reviewed as part of the annual budget plan- ning process; and WHEREAS, some Parks and Recreation staff are on 24-hour emergency call; and WHEREAS, the Parks Commission appreciates the convenience of a vehicle pool and service. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission reserves the right to establish a policy for the assignment and use of county -owned vehicles to Parks and Recreation staff. AYES: Fox, R. Kuhn, Lewis, Olsen, Vogt, Wint (6) NAYS: (0) Motion carried on a voice vote. MANAaRR'S REPORT: The Manager's Report is as filed in the agenda. The next Commission meeting will be 9 a.m. on Wednesday, September 18, at Haas Lake in New Hudson. The meeting will be followed by a tour of Haas Lake and the rookery. The �eting was djourned at 11:15 a.m. c � Pecky D/. Lewis Jr. Karen Smith Secretary Recording Secretary 3 - 4