HomeMy WebLinkAboutMinutes - 1992.03.18 - 38928OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
March 18, 1992
The meeting was called to order at 9:14 a.m. by Chairman Lewis Wint in the com-
mission room of the Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky D. Lewis, Jr., Fred
Korzon, George Kuhn, Thomas Law, Lawrence Littman, John Olsen, Roy Rewold
COMMISSION MEMBERS ABSENT:
Richard Kuhn, Jr.
ALSO PRESENT:
Parks and Recreation
Dept. of Central Services
Oakland Co. Purchasing
Board of Commissioners
Fern Ridge Coalition
Paddock Pools
Retiree
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
Frank Trionfi, Chief, Admin. Services
Susan Wells, Chief of Recreation
Jan Pung, Public Communications Officer
Joe Figa, Chief of Design and Development
Dan Stencil, Chief of Parks
Mike Thibodeau, Chief of Golf
Tom Jackson, Park Supervisor
Paul Carroll, Intern
Lloyd Hampton, Director
Holly Sommer, Chief of Purchasing
Caroline Leahey, Buyer
Jim Brennan, Director, Prog. Eval./Oper.
Rudy Serra, Commissioner
Janet Narich
Bill Robertson
Charles L. Ross
Moved by Mr. Littman, supported by Mr. Olsen to approve the minutes
of the March 4, 1992 Public Hearing for the Grant Applications, and
the regular meeting of March 4, 1992, as written.
AYES: Fox, Kuhn, Littman, Olsen, Rewold, Wint (6)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mr. Rewold, supported by Mr. G. Kuhn to approve the payment
of Vouchers 3-1 through 3-169, and the Interdepartmental Payments for
the January charges paid in February.
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(Commission Meeting, March 18, 1992)
ROLL CALL VOTE:
AYES: Fox, G. Kuhn, Littman, Olsen, Rewold, Wint (6)
NAYS: (0)
A sufficient majority having voted, the motion carried.
CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE AND ACTIVITIES REPORT:
Staff updated the Commission on the refrigerated toboggan run project at Waterford
Oaks, noting the difficulties encountered in getting the contract signed for the
site feasibility study.
Moved by Mr. Littman, supported by Mrs. Fox to authorize staff to begin
negotiations with the second low bidder on the Waterford Oaks Refrigera-
ted Toboggan Run Project, Peter Basso Associates, if the contract with
Harley Ellington Pierce Yee is not finalized to the mutual satisfaction
of both parties by Friday, March 20, 1992.
AYES: Fox, G. Kuhn, Littman, Olsen, Rewold, Wint (6)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mrs. Fox, supported by Mr. G. Kuhn to receive the Capital Im-
provement Projects Budget Update as of 1-31-92 and the Activities Report
for February, 1992.
AYES: Fox, G. Kuhn, Law, Lewis, Littman, Olsen, Rewold, Wint (8)
NAYS: (0)
Motion carried on a voice vote.
PADDOCK POOLS PROPOSAL - WATERFORD OAKS WAVE POOL:
At the February 5, 1992, meeting, staff informed the Commission of the drainage
problems occurring at the Waterford Oaks Wave Pool.
Facilities and Operations Engineering were consulted, but unable to determine
where the leaks were originating. Therefore, staff contacted Paddock Pools of
Eastern Michigan to evaluate the problem and to give us a quotation on the cost
of repairs in order to have the pool open for Memorial Day weekend.
Bill Robertson of Paddock Pools addressed the Commission, reviewing the testing
completed and the repairs they recommended. Staff requested Commission approval
to approve a contract with Paddock Pools to repair the major leaks at the plenum
columns and expansion joints for $23,874.00; plus to repair a broken return line
leak and evaluate the soil condition under one plenum at a not -to -exceed price
of $7,500.
Commission expressed concerns about the per man cost proposed for the testing;
consultant will re-evaluate the proposal on a variable cost per hour at the same
not -to -exceed fee.
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(Commission Meeting, March 18, 1992)
Moved by Mr. Korzon, supported by Mr. Lewis to approve the contract
with Paddock Pools to repair the major leaks at the Waterford Oaks Wave
Pool at the plenum columns and expansion joints for $23,874.00; plus
repair a broken return line leak and evaluate the soil condition under
one plenum for a not -to -exceed cost of $7,500. If more extensive work
is required, the project will be halted and the project sent out for
bid.
ROLL CALL VOTE:
AYES: Korzon, G. Kuhn, Law, Lewis, Littman, Olsen, Rewold, Wint, Fox (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
RADIO COMMUNICATIONS CHARGE:
Staff informed the Commission that the charges for radio communications for our
department have been increased from our 1991 annual rate of $27,940 to $117,288
for 1992. The increase has been charged to us to reflect the costs associated
with the 800 MHz county -wide communication system, including the infrastructure,
financing, and radios, although the system is not expected to be operational until
November, 1992, at the earliest.
Commission expressed concerns over the fees for this new system, plus the fact
that the increased fees are already being transferred from the Parks' budget.
Moved by Mrs. Fox, supported by Mr. Korzon to continue with our cur-
rent radio communication program at the previously established price
of $27,940 per year until a new fee structure is recommended and adopted
by the Oakland County Board of Commissioners and approved by the Oakland
County Parks and Recreation Commission. A refund is to be transferred
back into the Parks and Recreation Commission budget for those payments
already transferred at the new 1992 rate from the Parks Commission's
funds.
ROLL CALL VOTE:
AYES: G. Kuhn, Law, Lewis, Littman, Olsen, Rewold, Wint, Fox, Korzon (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
Moved by Mr. Rewold, supported by Mr. Law to adopt the following reso-
lution addressing the Parks Commission's concerns about the new county-
wide communication system for staff to present to the Finance Committee
of the Oakland County Board of Commissioners:
WHEREAS, the County of Oakland is in the process of implementing
a new radio communication system to improve and increase current usage
by users; and
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(Commission Meeting, March 18, 1992)
WHEREAS, the new radio, financing, and infrastructure costs of
this system are currently being charged back to the users; and
WHEREAS, this charge has increased the Parks and Recreation budget
from $27,940 per year to $117,288 per year; and
WHEREAS, this increase was not previously reviewed or approved
by the Parks and Recreation Commission; and
WHEREAS, our Commission exercises fiduciary responsibility over
the Parks and Recreation budget, which includes millage monies voted
on by the taxpayers of Oakland County, and feels that the increase in
the radio communication charge is excessive.
NOW THEREFORE BE IT RESOLVED that, at its meeting of March 18,
1992, the Parks and Recreation Commission directed the previous radio
communication rate of $27,940 per year, charged against the Parks budget,
be maintained until a new fee structure is recommended and adopted by
the Oakland County Board of Commissioners and approved by the Oakland
County Parks and Recreation Commission.
BE IT FURTHER RESOLVED that a refund be transferred back into the
Parks and Recreation Commission budget for those payments already trans-
ferred at the new 1992 rate from the Parks Commission's fund.
ROLL CALL VOTE:
AYES: Law, Lewis, Littman, Olsen, Rewold, Wint, Fox, Korzon, G. Kuhn (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
County Commissioner Serra suggested the Commission not limit this information
to the Finance Committee, but present it to the Board of Commissioners.
ADDISON OAKS GRANT AGREEMENT:
Moved by Mr. Rewold, supported by Mrs. Fox to adopt the following resolution
amending the Addison Oaks Acquisition Grant Agreement by deleting the
Christopher parcel:
WHEREAS, the Oakland County Parks and Recreation Commission accepted
from the Michigan Natural Resources Trust Fund the Addison Oaks Acquisition
Grant, MNRTF 89-002, to acquire 139 acres adjacent to Addison Oaks County
Park, which is comprised of two parcels identified as the Jeffrey Groehn
parcel and the John Christopher parcel; and
WHEREAS, the Oakland County Parks and Recreation Commission appro-
priated matching funds and has acquired the 93.4 acre Jeffrey Groehn
parcel identified in the above grant and the grant agreement dated
September 1, 1990; and
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(Commission Meeting, March 18, 1992)
WHEREAS, the Oakland County Parks and Recreation Commission has
been notified by the Michigan Department of Natural Resources of the
need to amend the above agreement to delete said parcel.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission amends the above agreement, deleting the parcel
identified as the John Christopher parcel.
AYES: Fox, Korzon, G. Kuhn, Law, Lewis, Littman, Olsen, Rewold, Wint (9)
NAYS: (0)
Motion carried on a voice vote.
ELLIS AND ASSOCIATES - WATERFORD OAKS AND RED OAKS WATERPARKS:
In concurrence with recommendations from Risk Management and Corporation Counsel,
staff is requesting the implementation of an aquatic training program for the
Waterford Oaks and Red Oaks Waterparks.
Moved by Mr. Rewold, supported by Mr. Littman to award the contract
for the implementation of a pool and waterpark lifeguard training program
at the Waterford Oaks and Red Oaks Waterparks to Ellis and Associates
in the amount of $3,216.00.
AYES: Fox, Korzon, G. Kuhn, Law, Lewis, Littman, Rewold, Wint (8)
NAYS: (0)
Motion carried on a voice vote.
BIDS:
As per the information filed in the agenda, the following bids were approved:
Moved by Mr. G. Kuhn, supported by Mrs. Fox to award the contract for
the purchase and installation of 50 evergreen and 11 deciduous trees
for the Springfield Oaks and White Lake Oaks Golf Courses to the low
bidder, C & H Landscape, in the amount of $8,150.00.
AYES: Fox, Korzon, G. Kuhn, Law, Lewis, Littman, Rewold, Wint (8)
NAYS: (0)
Motion carried on a voice vote.
Due to problems with low bidder being unable to provide insurance for the terrace
project handrails at Addison Oaks, staff requested Commission approval to rescind
approval and award to the second low bidder, Special Fabricators, Inc. of Madison
Heights, in the amount of $4,950.00.
Moved by Mr. Rewold, supported by Mr. G. Kuhn, because of vendor inability
to provide insurance, to rescind approval of the low bid for the Addison
Oaks Terrace Project handrails and award the bid to the second low bidder,
Special Fabricators, in the amount of $4,950.00.
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(Commission Meeting, March 18, 1992)
AYES: Fox, Korzon, G. Kuhn, Law, Lewis, Littman, Olsen, Rewold, Wint (9)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. G. Kuhn, supported by Mr. Littman to approve the pur-
chase of the following items as reviewed and recommended by staff and
Purchasing:
Two each 72" outfront Excel Hustler mower decks for Independence Oaks
from W. F. Miller for $3,216.50 each, for a total of $6,523.00.
5-yard, pull -type 23 hp vacuum for the Red Oaks Waterpark from the low
bidder, W. F. Miller, in the amount of $5,472.00.
Annual supply of fertilizer for the golf courses and parks to be split
and awarded as follows: 37 tons of tee and fairway fertilizer from
the low bidder, Turfgrass, in the amount of $15,836; 9 tons of greens
and 4 tons of milorganite from the low bidder, Benham, for $5,794; and
37 tons of lawn and fairway fertilizer from the low bidder, U.A.P.,
for $11,647.60.
Annual supply of grass seed for the golf courses to the low bidder,
Benham, in the amount of $3,405.50.
Construction of five each 12 ft. x 24 ft. x 6 ft. concrete storage bins
for the Glen Oaks Golf Course to the low bidder, Bush Brothers, in the
amount of $16,967.00.
Self-contained 18 hp 160-gallon sprayer for White Lake Oaks from the
low bidder, Lawn Equipment, in the amount of $9,364.00.
17 dozen lifeguard swimsuits for the day use parks and waterparks from
THE FINALS, in the amount of $5,528.40.
Name embroidery machine for all of the staff uniforms to the low bidder,
Julie Ann Fabrics, in the amount of $7,435.35.
AYES: Fox, G. Kuhn, Law, Lewis, Littman, Olsen, Rewold, Wint (8)
NAYS: (0)
Motion carried on a voice vote.
MANAGER'S REPORT:
In addition to the information filed in the agenda, the following was noted:
---Staff has been notifed that our $2,000 grant application has been awarded from
the Oakland County Cultural Council for our 1992 Traveling Music Show.
---A copy of a letter sent to Planning and Building Committee Chairman Olsen
clarifying the Parks Commission's position on the county's new radio communication
project was attached for Commission review.
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(Commission Meeting, March 18, 1992)
---Pet Suppliers Plus of Redford has become the Commission's sponsor for our 1992
pet waste program.
---In response to the Parks Commission's request about including American -made
content in bids, a memo was received from County Purchasing Manager Hylla stating
the county's "policy of no bid preference for any group or individuals" in order
to avoid giving "special consideration to any group or product as this is contrary
to open and competitive bidding practices."
Commission reiterated their request to have the amount of American -made content
included on all bids, understanding that any recommendation based on that infor-
mation will be made by the Parks Commission and not Purchasing.
Commissioner Littman noted that the Road Commission is drawing up a policy to
have their bid specifications indicate that the Road Commission "reserves the
right to choose based on content."
The next meeting will be Wednesday, April 1, at 9 a.m.
The meeting was adjourned at 12:07 p.m.
Pecky D. Lewis, Jr.
Secretary
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Karen Smith
Recording Secretary
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