HomeMy WebLinkAboutMinutes - 1992.05.06 - 38930OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
MAY 6, 1992
The meeting was called to order at 9:05 a.m. by Chairman Wint in the commission
room of the Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky D. Lewis, Jr., Fred
Korzon, George Kuhn, Rich Kuhn, Jr., Thomas Law, Lawrence Littman, John Olsen,
Roy Rewold
ALSO PRESENT:
Parks and Recreation
Oakland Co. Purchasing
Oakland Co. Bd. of Commissioners
Private Citizen
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
Frank Trionfi, Chief, Admin. Services
Sheila Cox, Accountant III
Daniel Stencil, Chief of Parks
Susan Wells, Chief of Recreation
Janet Pung, Public Communications Officer
Mike Thibodeau, Chief of Golf
Joseph Figa, Chief, Design and Development
Steve Vanden Bossche, Arch. Engineer I
Joseph Hylla, Manager
Caroline Leahey, Buyer
Rudy Serra, Commissioner
John Kinney
Moved by Mr. Lewis, supported by Mr. Olsen to approve the minutes of
the meeting of April 15, 1992, as written.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Lewis, Littman, Olsen, Rewold, Wint (9)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
No comments were made by, nor questions received from, the public.
APPROVAL OF PAYMENTS:
Commissioners questioned the transfer voucher for the March radio communications,
noting the amount transferred was at the increased rate rather than the 1991 rate.
Staff updated the Commission on the status of the requested rollback and rebate.
Commission directed staff to send a letter to Finance Committee Chairman Caddell
requesting to be placed on the Finance Committee's agenda to discuss these payments
and the Parks Commission's alternatives.
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(Commission Meeting, May 6, 1992)
Staff was also directed to send a letter to Mr. Poinsett, Manager of Accounting,
informing him the Commission did not approve March's voucher, and will not approve
future transfer voucher payments at the increased rate.
Moved by Mrs. Fox, supported by Mr. Korzon to approve the payment of
Vouchers 4-94 through 4-321; the Interdepartmental Payment Register
for the March charges paid in April, except for Invoice #69 from the
Radio Communications fund; the Transfer Voucher Register for the first
quarter charges; and the Oak Management Credits for the first quarter.
ROLL CALL VOTE:
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Littman, Olsen, Rewold, Wint, Fox
(9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
STATEMENT OF OPERATIONS AND CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE:
Moved by Mr. R. Kuhn, supported by Mr. G. Kuhn to received the State-
ment of Operations for the month ending March 31, 1992, and the Capital
Improvement Projects Budget Update as of March 31, 1992.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Littman, Rewold, Wint (9)
NAYS: (0)
Motion carried on a voice vote.
AUDIT REPORT:
Moved by Mr. G. Kuhn, supported by Mr. R. Kuhn to receive the 1991 Audit
Report from Janz & Knight as filed, and to amend the 1991 Operating
Budget to $8,486,981 with the individual amounts for each budget center
to be the same as those shown in the "actual" column on page 11 of the
report, and to approve the prior period expense obligation of $125,000.
This action is in compliance with the Michigan Uniform Local Budgeting
Act and the Commission's By-laws.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Littman, Olsen, Rewold, Wint
(10)
NAYS: (0)
Motion carried on a voice vote.
PURCHASING POLICY:
Commissioner Olsen noted that a resolution is progressing through the committees
approving a stipulation, for any purchases over $10,000, that the county reserves
the right to purchase that which has the most American content.
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(Commission Meeting, May 6, 1992)
Staff was approached by Community Mental Health regarding inclusion in a reso-
lution to exclude compliance with Miscellaneous Resolution 92027 RE: Department
of Management and Budget/Purchasing Division - Revised Policies and Procedures
for Professional Service Contracts.
Purchasing Manager Hylla confirmed Commissioner Olsen's question that the Parks
and Recreation Commission is already excluded from compliance; therefore, the
Commission determined not to be included in the CMH resolution.
Staff will contact CMH to have Parks and Recreation removed from the resolution.
Commissioner Littman suggested that, although Parks follow procedures through
Oakland County Purchasing, staff establish in-house purchasing policies and procedures
to adopt and follow.
BIDS:
As per the information filed in the agenda, the following bids were approved:
Moved by Mr. Rewold, supported by Mr. G. Kuhn to approve the purchase
of the following items as reviewed and recommended by staff and Pur-
chasing:
Approximately 4,000 square feet of reinforced concrete floor for the
beach shelter and approximately 30 cubic yards of concrete for the
approach to the storage/workshop area at Independence Oaks from the
low bidder, McCarthy Construction, in the amount of $14,878, plus a
5% contingency of $744, for a total budgeted amount of $15,622.
Landscaping and lighting for the new entry terrace at the Addison Oaks
Conference Center to the low bidder meeting specifications, C & H Land-
scaping, in the amount of $9,951.00 including Alternates 1 and 2, plus
a 5% contingency of $498.00, for a total budgeted amount of $10,449.00.
Purchase and installation of six-foot chain -link fencing for the perim-
eter of the newly -purchased property at Addison Oaks to the low bidder,
Durable Fence, in the amount of $53,000.50 including Alternates 1, 2,
and 3, plus a 5% contingency of $2,650, for a total budgeted amount
of $55,650.50.
Installation of new irrigation for the #12 fairway at Springfield Oaks
Golf Course, including approximately 1,200 feet of pipe and wire and
replacing the sprinkler heads, to the low bidder, Marc Dutton Irrigation,
in the amount of $7,340.00.
Installation of asphalt cart paths and the capping of existing asphalt
drives and cart paths at Springfield Oaks, White Lake Oaks, and Red Oaks
to the low bidder, Asphalt Specialties, in the amount of $26,555.00,
plus a 10% contingency of $2,655.00, for a total budgeted amount of
$29,210.00.
Contract for the installation of asphalt paths around the Glen Oaks
Clubhouse to Detroit Concrete Products in an amount not to exceed
$3,700.00.
16 granite golf tee signs for the golf courses from the low bidder,
Wood Graphics, in the amount of $4,400.00.
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(Commission Meeting, May 6, 1992)
Replacement control valves for the Waterford Oaks Wave Pool as follows:
Four Red valves from the low bidder, Garett Burgess Company, in the
amount of $4,566.88; 25 Butterfly valves from Corrosion Fluid Products
Corp. in the amount of $5,481.48; and 6 Fisher Actuators from D. E.
Equipment in the amount of $14,948.00.
Hydraulic breaker and accessories for a Melroe Bobcat at Technical
Support from Blavat Bobcat in the amount of $7,918.69.
Wilton drill press for Technical Support from the low bidder, W. W.
Grainger, in the amount of $3,164.42.
Six replacement hydraulic cylinders at the Waterford Oaks Wave Pool
from the manufacturer, Parker Hannifan, in the amount of $3,165.00.
ROLL CALL VOTE:
AYES: G. Kuhn, R. Kuhn, Law, Lewis, Littman, Rewold, Wint, Fox (8)
NAYS: (0)
A sufficient majority having voted, the motion carried.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---Staff updated the Commission on the progress of the Twin Chimneys Fireplace
Renovation Project.
---The Department of Natural Resources has notified staff that our appraisal for
the rookery property has been approved. Staff and Corporation Counsel will begin
negotiations to purchase.
---Copies of the Commission's new brochure, "Here Today, Here Tomorrow", were
distributed. Vice Chairman Fox suggested staff post a list of some of these
management techniques within the parks.
OLD BUSINESS:
Staff and Chairman Wint had an opportunity at the recent Special Park District
Forum to discuss with officials from the Huron -Clinton Metroparks the proposed
waterpark plans for Indian Springs Metropark. Their commissioners were unaware
of the conflict with us and have agreed to meet with our board to discuss this
issue.
The next meeting will be Wednesday, May 20, at the Independence Oaks Nature Center
for the dedication of the new shelter donated by the Hoo Hoo Club.
The meting was adjourned at 11:27 a.m.
CA} y�7
Pecky D. Lewis, Jr. Karen Smith
Secretary Recording Secretary
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