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HomeMy WebLinkAboutMinutes - 1992.09.02 - 38934OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING September 2, 1992 The meeting was called to order at 9:12 a.m. by Chairman Wint at the concession stand at Groveland Oaks County Park. COMMISSION MEMBERS PRESENT: Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky Lewis, Jr., Richard Kuhn, Jr., Thomas Law, Lawrence Littman, John Olsen, Roy Rewold COMMISSION MEMBERS ABSENT: Fred Korzon, George Kuhn ALSO PRESENT: Parks and Recreation Central Services Board of Commissioners Dept. of Natural Resources Ford & Associates PUBLIC COMMENTS: Ralph Richard, Manager Jon Kipke, Assistant Manager Frank Trionfi, Chief, Admin. Serv. Sheila Cox, Accountant Joe Figa, Chief, Design/Devel. Jan Pung, Public Comm. Officer Mike Thibodeau, Chief of Golf Dan Stencil, Chief of Parks Sue Wells, Chief of Recreation Steve VandenBossche, Arch. Eng. I Joe Humpert, Intern Clyde Herb, Park Supervisor Bob Single, Gen. Maint. Mechanic Joe Campion, Gr. Equip. Mechanic Donna Hooper, Parks Helper Bill Dodge, Parks Helper Lloyd Hampton, Director Ruth Johnson, Commissioner Tim Payne, Wildlife Biologist Bob Ford, Consultant No comments were received nor questions asked by the public. STAFF INTRODUCTIONS: Park Supervisor Clyde Herb introduced his staff members to the commission. APPROVAL OF PAYMENTS: Moved by Mr. Rewold, supported by Mr. Lewis to approve the payment of Vouchers 8-1 through 8-441, and the Interdepartmental Payment Register for the June charges paid in July. 3 - 1 (Commission Meeting, September 2, 1992) ROLL CALL VOTE: AYES: Fox, Lewis, Littman, Olsen, Rewold, Wint (6) NAYS: (0) A sufficient majority having voted, the motion carried. STATEMENT OF OPERATIONS, CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE, AND ACTIVITIES REPORT: Staff reported on cutbacks initiated to reduce the revenue deficit expected as a result of the poor weather experienced throughout the summer. Moved by Mr. Littman, supported by Mr. Olsen to accept the Statement of Operations as of July 31, 1992, the Capital Improvement Projects Budget as of July 31, 1992, and the Activities Report for July, 1992. AYES: Fox, R. Kuhn, Law, Lewis, Littman, Olsen, Rewold, Wint (8) NAYS: (0) Motion carried on a voice vote. STAFF RECOGNITION PROGRAM: Jan Pung reviewed a new program of staff recognition for those employees cited for outstanding customer service. CORRIDOR PLANNING ENDORSEMENT: Staff was recently invited to participate in a meeting regarding corridor planning in western Oakland County. A committee has been formed to promote the planning of road and bike path improvements in that area, and could eventually tie in with the Parks Commission's newest acquisition in Lyon Township. The committee, which is formed of 12 communities and includes the Huron -Clinton Metropolitan Authority, requested Commission support of this concept. Concerns were voiced about involvement in the issue of roads; Commissioner Olsen suggested the endorsement be noted for the bike paths only. Moved by Mr. Law, supported by Mr. Littman to approve the following resolution endorsing the efforts of the Western Oakland County Road and Bike Path Development Committee: 3 - 2 (Commission Meeting, September 2, 1992) WHEREAS, Oakland County has experienced a decade of accelerated growth and development resulting in increased traffic and decreased mobility, an increased need for major road and bike path improvements, and an increased concern for the safety of the motoring and biking public; and WHEREAS, western Oakland County has shared and continues to share in this accelerated growth and development, and WHEREAS, there is growing concern in western Oakland County regarding the impact which increased traffic has on the quality of life in the area, and WHEREAS, the Western Oakland County Road and Bike Path Development Committee has been organized to cooperatively plan road and bike path improvements in corridors they have designated in western Oakland County as the Milford Corridor, Wixom/Duck Lake Corridor, Beck/ Benstein/Oxbow Lake Corridor, and the Haggerty Connector/ Haggerty/Union Lake/Williams Lake Corridor, and WHEREAS, road and bike path improvements in these corridors are important to park visitors traveling to Oakland County's future park. NOW, THEREFORE, BE IT RESOLVED that the Oakland County Parks and Recreation Commission does hereby endorse the cooperative efforts of the Western Oakland County Road and Bike Path Development Committee in planning road and bike path improvements in the Milford Corridor, Wixom/Duck Lake Corridor, Beck/Benstein/Oxbow Lake Corridor and the Haggerty Connector/Haggerty/Union Lake/Williams Lake Corridor. ROLL CALL VOTE: AYES: R. Kuhn, Law, Littman, Wint, Fox (5) NAYS: Lewis, Olsen, Rewold (3) A sufficient majority having voted, the motion carried. GROVELAND OAKS MASTER PLAN: Bob Ford, Ford & Associates, reviewed the revised master plan proposed for Groveland Oaks, which incorporates all the changes recommended by Commission, staff, and citizen input. 3 - 3 (Commission Meeting, September 2, 1992) The plan includes an 18-hole golf course on the 165 acres purchased several years ago, with a clubhouse located on Dixie Highway accessible by a separate entrance. Camping would be reduced from the current 600 planned sites to 498, with an upgrade of the eastern section's sites, plus 49 proposed modern campsites on the southwest corner of the lake. Day use improvements include changing the paved volleyball court into a tennis court, adding a sand volleyball court, preserving the area to the southwest of the beach for future additional beach area, plus improving the day use parking lot. A series of trails was also suggested through the natural areas on the north side of the park. Chief of Design Joe Figa also noted plans in progress for the main- tenance area and the contact station, plus updated the Commission on the grant in progress for the major play lot. Commission complimented staff and Bob Ford on the revised plan. Moved by Mrs. Fox, supported by Mr. Law to adopt the revised master plan for Groveland Oaks. ROLL CALL VOTE: AYES: Law, Lewis, Littman, Rewold, Wint, Fox, R. Kuhn (7) NAYS: (0) A sufficient majority having voted, the motion carried. HUNTING/TRAPPING POLICY - THE ROOKERY: In conjunction with a request from the Department of Natural Resources, staff recommended that hunting and trapping be allowed to continue at the rookery property in the same manner as is currently allowed at Orion Oaks. Tim Payne, Wildlife Biologist for the DNR, also requested Commission approval for fine shot waterfowl hunting to help alleviate Canada geese problems. Commission expressed concerns over setting a precedent of allowing gun hunting in the parks, and expressed their distaste over trapping. Commission Secretary Lewis suggested staff consider bow hunting at Addison Oaks, possibly for one month in December, for control of the deer population. 3 - 4 (Commission Meeting, September 2, 1992) Moved by Mr. Rewold, supported by Mr. Olsen to allow archery hunting for deer at the rookery property, in the same manner as at Orion Oaks, and to include a limited season for fine shot waterfowl hunting; review of this policy to be made in one year. ROLL CALL VOTE: AYES: Lewis, Olsen, Rewold, Wint, Fox, R. Kuhn, Law (7) NAYS: Littman (1) A sufficient majority having voted, the motion carried. ADDISON OAKS CONCESSION WALKWAY: Moved by Mrs. Fox, supported by Mr. Law to award the contract for the concrete walkway at the concession stand at Addison Oaks to McCarthy Construction, including the alternate for a contract amount of $14,485, plus a 10% contingency, for a total budgeted amount of $15,933. AYES: Fox, R. Kuhn, Law, Lewis, Littman, Olsen, Rewold, Wint (8) NAYS: (0) Motion carried on a voice vote. PARK TREE PURCHASE: Moved by Mrs. Fox, supported by Mr. R. Kuhn to approve the purchase of 40 to 60 park grade trees through the County's blanket order with Vidosh at a cost between $3,000 and $5,000. AYES: Fox, R. Kuhn, Law, Lewis, Littman, Olsen, Wint (7) NAYS: (0) Motion carried on a voice vote. ADDISON OAKS ACQUISITION GRANT AMENDMENT: In conjunction with a request from the DNR, staff recommended approval of an amendment to the Addison Oaks acquisition grant agreement to substitute the legal description with the precise legal description per the survey completed. Moved by Mr. Olsen, supported by Mr. Lewis to approve the following resolution amending the Addison Oaks acquisition grant agreement: 3 - 5 (Commission Meeting, September 2, 1992) t WHEREAS, Oakland County Parks and Recreation Commission accepted from the Michigan Natural Resources Trust Fund the Addison Oaks Acquisition Grant, MNRTF 89- 002, to acquire property adjacent to Addison Oaks County Park; and WHEREAS, the Oakland County Parks and Recreation Commission appropriated matching funds and has acquired the 93.4 acre Jeffrey Groehn parcel identified in the above grant and the grant agreement dated September 1, 1990; and WHEREAS, the Oakland County Parks and Recreation Commission has been notified by the Department of Natural Resources of the need to substitute the legal description submitted in the grant application Addison Oaks Acquisition, TF 89-002, of September 1, 1990 with the precise legal description per the survey completed by Kieft Engineering, dated June 3, 1991 and attached to Amendment No. 2. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission amends the above agreement, substituting the precise legal description, noted above, for the original description included in the grant agreement. AYES: Fox, R. Kuhn, Law, Lewis, Littman, Olsen, Wint (7) NAYS: (0) Motion carried on a voice vote. ADDISON OAKS FUEL TANK REPLACEMENT: Moved by Mrs. Fox, supported by Mr. R. Kuhn to award the bid for the purchase of two 1,000 gallon above -ground fuel storage tanks for Addison Oaks from the low bidder, Clawson Tank, in the amount of $12,676.00. AYES: Fox, R. Kuhn, Law, Littman, Olsen, Wint (6) NAYS: (0) Motion carried on a voice vote. CAR LEASE PROGRAM: As directed by the Commission, staff investigated different car leasing/purchasing options for eight vehicles for the department. (Commission Meeting, September 2, 1992) Staff detailed the different options and recommended to purchase eight vehicles with a monthly employee contribution. Commission suggested refining the details for presentation to the Planning and Building Committee with an admonition to do so as soon as possible in order to be presented for approval in the County's 1993 budget. Moved by Mr. Lewis, supported by Mr. Law to refine the details on the proposed car purchase program and report back to the Commission. AYES: Fox, R. Kuhn, Law, Lewis, Littman, Olsen, Wint (7) NAYS: (0) Motion carried on a voice vote. EXECUTIVE SESSION: Moved by Mrs. Fox, supported by Mr. Lewis to adjourn the meeting to an executive session. AYES: Fox, R. Kuhn, Law, Lewis, Littman, Olsen, Wint (7) NAYS: (0) Motion carried on a voice vote. Meeting adjourned to executive session at 11:32 a.m. Meeting re -convened at 11:34 a.m. GROVELAND OAKS PROPOSED ACQUISITION: Moved by Mr. Olsen, supported by Mr. Law to direct staff to offer the Township of Groveland $6,000 for the purchase of a 1.9 acre parcel of land adjacent to the southeast corner of Groveland Oaks. AYES: Fox, R. Kuhn, Law, Lewis, Littman, Olsen, Wint (7) NAYS: (0) Motion carried on a voice vote. MANAGER'S REPORT: In addition to the Manager's Report filed in the agenda, the following was noted: 3 - 7 (Commission Meeting, September 2, 1992) --- Moved by Mrs. Fox, supported by Mr. Law to terminate the contract with Kammer/Michigan Consultants, Inc. as of December 31, 1992. AYES: Fox, R. Kuhn, Law, Lewis, Littman, Olsen, Wint (7) NAYS: (0) Motion carried on a voice vote. ---After discussing staff's recommendation, Commission directed staff to table the naming of the rookery property until the next meeting. ---Commission concurred with staff's recommended guidelines on contingency amounts of ten percent for projects under $200,000 and five percent, or approved percentage, for projects over that amount. ---Staff answered questions on a proposed utility service program. Commission directed staff to investigate additional firms to provide this service. The next meeting will be 9 a.m. on Wednesday, September 16, at the administration office. The eting was adjourned at 11:49 a.m. Pecky Lewis, Jr. Secretary Karen Smith Recording Secretary 3 - 8