HomeMy WebLinkAboutMinutes - 1993.08.18 - 38937OAKLAND COUNTY PARKS AND RECREATION COMMISSION
August 18, 1993
The meeting was called to order at 9:11 a.m. by Chairman Pecky D. Lewis, Jr. in
the multi -purpose room of the Springfield Oaks Youth Activities Center.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Jean Fox, Secretary Richard D. Kuhn,
Jr., Fred Korzon, George Kuhn, Thomas Law, Rudy Lozano, John Olsen, Roy Rewold,
Richard Skarritt
ALSO PRESENT:
Parks and Recreation
Oakland County Commissioner
Oakland County Real Estate Div.
Ameritech Mobile Communications
Michigan Coon Hunters Assoc.
Oakland County 4-H Fair
Resident
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
Daniel Stencil, Chief of Parks
Susan Wells, Chief of Recreation
Frank Trionfi, Chief, Admin. Services
Sheila Cox, Accountant IV
Mike Thibodeau, Chief of Golf
Jan Pung, Public Comm. Officer
Jim Mansfield, Recreation Supervisor
Joe DeRousha, Grounds Maint. Spvsr.
Kevin Miltner
Patrick Campbell, Attorney
Janine Halushka, Real Estate Manager
Rich Riley, Counsel, Addison Oaks
Todd Wells, Counsel, Orion Oaks
Hank Peters, Civil Engineer
Kyle Dilley, Radio Frequency Engineer
Cecil Robinson
James Robinson
L. C. Scramlin, President
Mark Arney ,
Moved by Mrs. Fox, supported by Mr. Lozano to approve the minutes
of the meeting of July 7, 1993, as written.
AYES: Fox, Korzon, Lewis, Lozano, Olsen, Rewold, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
Oakland County 4-H Fair President L. C. Scramlin reported on the success of the
1993 4-H Fair and expressed his hopes for a continued good working relationship
with the staff at Oakland County Parks.
Oakland County Commissioner Kevin Miltner was recognized and introduced.
APPROVAL OF PAYMENTS:
(Commission Meeting, August 18, 1993)
Moved by Mr. Lozano, supported by Mr. Olsen to approve the payment
of Vouchers 7-1 through 7-443 and 8-1 through 8-214; the Inter-
departmental Payment Register for the May charges paid in June and
the June charges paid in July; and the Oak Management Credits for
the 2nd Quarter.
ROLL CALL VOTE:
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Lewis, Lozano, Olsen, Rewold, Skarritt
(9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
STATEMENT OF OPERATIONS:
The Statement of Operations for the month ending June 30, 1993 was accepted as
filed.
CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE:
The Capital Improvement Projects Budget Update as of June 30, 1993 was accepted
as filed.
ACTIVITIES REPORT:
The Activities Reports for June and July, 1993 were accepted as filed.
NACPRO AWARD:
Staff presented to the Commission the Award of Excellence received from the
National Association of County Park and Recreation Officials in recognition of
our environmental management techniques.
AMERITECH TOWER PROPOSAL - ADDISON AND ORION OAKS:
Representatives iim Ameritech Mobile Communications presented a proposal to
erect antenna towers at Addison Oaks and Orion Oaks.
The proposed contract has already been reviewed by Corporation Counsel.
Addison Township officials have been made aware of this proposal; however, local
residents have not yet been notified.
Moved by Mr. Rewold, supported by Mr. Olsen to tentatively approve
the proposal with Ameritech Mobile Communications for the
installation of a tower site at Addison Oaks contingent upon
receiving approval from the Addison Township Zoning Board of Appeals
plus informing the local residents of this project. Final
negotiations on the contract will be made after township approval
has been received.
Vice Chairman Fox: Has a basic philosophy problem with this proposal. The
proposed radio towers with the county were part of a co -county operation, but
this is strictly commercial. The citizens of Oakland County who support
(Commission Meeting, August 18, 1993)
us through the millage expect those millage funds to be used for recreation land
and public purposes, and then we are asked for approval on this. Don't feel the
public will believe these go together and don't want to start supporting these
operations in the parks. We, as a commission, must say that we serve a public
purpose, which is defined as providing recreational lands with our millage.
This commission just received a national award recognizing our environmental
management techniques; believe we are now departing from this philosophy and
cannot support it.
Discussion followed on details of the contract and protocol in working with the
township.
Motion withdrawn.
Further discussion followed on the community reaction to the proposal and what's
necessary to approach the township.
Consensus of the Commission was to send staff and Ameritech to Addison Township
and let the township set the guidelines on how they want this handled, including
what they want from the Parks Commission, then present that information to the
Commission at the next meeting.
Staff will also contact Orion Township for the proposed tower at Orion Oaks.
MICHIGAN COON HUNTERS ASSOCIATION:
Cecil Robinson, member of the Michigan Coon Hunters Association, was invited to
speak to the Commission on the association's activities and their request to use
the Oakland County Parks for their training exercises.
Chief of Parks Dan Stencil noted that this activity is allowed at Pontiac Lake
State Recreation Area.
Because no action was initiated by the Commission, the decision made at the May
19 Commission meeting to not allow this activity was upheld.
EXECUTIVE SESSION:
Moved by Mr. Olsen, supported by Mr. R. Kuhn to adjourn the meeting
to executive session.
AYES: (oj, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Rewold, Skarritt
9
NAYS: (0)
Motion carried on a voice vote.
The meeting was adjourned to executive session at 11:23 a.m.
The meeting was re -convened at 11:33 a.m.
LYON OAKS:
(Commission Meeting, August 18, 1993)
Moved by Mr. Rewold, supported by Mr. G. Kuhn to authorize staff to
proceed with the purchase of the two parcels totaling 101 acres
adjacent to Lyon Oaks. These parcels were included in the original
Michigan Natural Resources Trust Fund grant for the purchase of Lyon
Oaks and will be purchased through that grant.
ROLL CALL VOTE:
AYES: Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Rewold, Skarritt, Fox
(9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
UCl/WORLD CHAMPIONSHIP OF BMX:
Chief of Parks Dan Stencil reported on the 1993 race, noting it was the largest
ever with 2,200 participants; the 1994 race at Waterford Oaks is expected to
have at least that many riders.
BIDS:
Moved by Mr. Olsen, supported by Mr. Law to award the contract to
pave approximately 10,000 square feet of new asphalt plus capping
336 square feet of existing golf cart paths at Glen Oaks to the low
bidder, Asphalt Specialists, in the amount of $10,920.00 for the
base bid and alternate #1, plus a 5% contingency of $546.00, for a
total budgeted amount of $11,466.00.
AYES: Fox, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Rewold, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Olsen, supported by Mr: G. Kuhn to reject the bid for
the contract to install expansion joints and replace approximately
220 square feet of ceramic the at the Red Oaks Wave Pool and
authorize staff to research and seek alternate solutions, such as
requesting a bid for time and material from the vendor.
AYES: Fox, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Rewold, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. G. Kuhn, supported by Mr. Rewold to award the bid for
the activation of two above —ground fuel storage tanks at Addison
Oaks to Pro Tank Technologies in the amount of $3,240.00.
AYES: Fox, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Rewold, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
(Commission Meeting, August 18, 1993)
Moved by Mr. G. Kuhn, supported by Mrs. Fox to award the contract
for the purchase and installation of an Iron Mountain Forge play
unit for the beach area at Addison Oaks to Play Environment in the
amount of $15,950.00, plus a 10% contingency of $1,600.00, for a
total budgeted amount of $17,550.00.
AYES: Fox, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Rewold, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mrs. Fox, supported by Mr. R. Kuhn to award the contract
for the purchase and installation of a Timberform modular play unit
at the Waterford Oaks Wave Pool to Columbia Cascade in the amount
of $10,685.00, plus a 10% contingency of $1,069.00, for a total
amount of $11,754.00.
AYES: Fox, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Rewold, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Rewold, supported by Mr. R. Kuhn to award the contract
for the material and installation of lights at the White Lake Oaks
clubhouse parking lot to Moote Electrical in the amount of
$30,320.00, plus a 10% contingency of $3,032.00, for a total
budgeted amount of $33,352.00.
AYES: Fox, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Rewold, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Rewold, supported by Mr. G. Kuhn to award the contract
for the paving project for the White Lake Oaks clubhouse north
parking lot, including removal of existing asphalt paving in front
of the north entrance and the installation of new paving and
concrete curbing, curbed islands, and the paving of the large
existing gravel parking lot north of Pontiac. Lake Road, to the low
bidder, Allied Construction, for the base bid and alternate #1 for
additional paving and curbed islands for 43 parking spaces, in the
amount of $68,723.00, plus a 109,. contingency of $6,872.00, for a
total budgeted amount of $75,595.00.
AYES: Fox, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Rewold, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Skarritt, supported by Mr. Law to award the contract
for the painting of the Springfield Oaks Youth Activities Center to
Professional Paint and Repair in the amount of $11,982.00, plus a
contingency of $1,200.00, for a total budgeted amount of $13,182.00.
(Commission Meeting, August 18, 1993)
The primers, paint, and stain will be supplied by the Commission.
Funds for this project will come from the Capital Improvement
Project budget contingency.
AYES: Fox, G. Kuhn, Law, Lewis, Olsen, Rewold, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
OAKLAND COUNTY ROAD COMMISSION ENDORSEMENT REQUEST:
Governor Engler will be appointing a member of the Huron -Clinton Metropolitan
Authority, and staff received a request from Oakland County Road Commission
Chairman Rudy Lozano to endorse his recommendation for the appointment of Jim
Dunleavy to that position.
Moved by Mr. G. Kuhn, supported by Mr. Law to endorse Mr. Lozano's
recommendation to Governor Engler to appoint Jim Dunleavy to the
board of the Huron -Clinton Metropolitan Authority.
Discussion followed on the wisdom of setting a precedence of endorsing political
candidates.
Motion withdrawn.
APPRAISAL FEE PAYMENT REQUEST:
Moved by Mr. Skarritt, supported by Mr. Rewold to approve the
payment of the expenditure of $8,000.00 to Stoppert's Appraisal for
the appraisal of the 80-acre and 21-acre parcels adjacent to Lyon
Oaks, which the Commission is purchasing through the Michigan
Natural Resources Trust Fund grant.
AYES: Fox, G. Kuhn, Law, Lewis, Olsen, Rewold, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was
noted:
---Bids are out for the proposed refrigerator toboggan run at Waterford Oaks.
Staff is concerned about the time schedule for the project, noting the opening
of "The Fridge" will be delayed until the 1994 season if the project cannot be
completed to staff's satisfaction in time to open for the 1993 winter season.
---Staff has been notified that the date set for the legislators meeting,
September 13, is in direct conflict with the Oakland County Road Commission's
Road Rally. The Road Commission has requested we re -schedule.
(Commission Meeting, August 18, 1993)
Commission concurred with the recommendation to re -schedule for next spring and
will send letters to encourage everyone to attend the Road Commission's event.
---Reviewed the meeting staff and Commissioners Lewis and Lozano had with
Oakland County Board of Commissioners Chairman Larry Crake on the issues of
personnel, fleet vehicles, the Springfield Oaks YAC, and P.A. 261.
Commission expressed their concerns about the county understanding the Parks are
separately funded by our 1/4 mi l lage, not part of the general fund, and the
provisions made by P.A. 261 that allow for the independent use of those funds.
A meeting is being considered with County Commission Chairman Larry Crake,
County Executive L. Brooks Patterson, and Chairman Lewis to discuss the Parks'
position in the county.
Commissioners felt that, if any direction is to be made to the Parks Commission,
it should come from the County Board of Commissioners.
The next meeting will be 9 a.m. on Wednesday, September 1, 1993.
The meeting was adjourned at 1:08 p.m. to a park tour of the Springfield Oaks
YAC.
7e;--teiae ,�-
Richard D. Kuhn, Jr.
Secretary
Karen Smith
Recording Secretary