HomeMy WebLinkAboutMinutes - 1993.01.06 - 38942OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
January 6, 1993
The meeting was called to order at 9:10 a.m. by Vice Chairman Jean
Fox in the commission room of the Parks and Recreation Commission's
administration office.
COMMISSION MEMBERS PRESENT:
Vice Chairman Jean Fox, Secretary Pecky D. Lewis, Jr., Fred Korzon,
George Kuhn, Richard Kuhn, Jr., Thomas Law, John Olsen, Roy Rewold
COMMISSION MEMBERS ABSENT:
Lawrence Littman
ALSO PRESENT:
Parks and Recreation
Central Services
Purchasing Division
Oakland Parks Foundation
Private Citizen
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
Mike Thibodeau, Chief of Golf
Dan Stencil, Chief of Parks
Frank Trionfi, Chief, Admin. Services
Sheila Cox, Accountant IV
Joe Figa, Chief, Design & Development
Jan Pung, Public Comm. Officer
Sue Wells, Chief of Recreation
Jacki Ruffner, Intern
Jason Spiller, Intern
Dave Vanderveen, Director
Amy Moore-Luettke, Buyer
By Parrot, Executive Director
Richard Skarritt
Moved by Mr. G. Kuhn, supported by Mr. Korzon to approve
the minutes of the meeting of December 2, 1992, as
written; and the minutes of the public hearing of
December 2, 1992, with the following correction:
Page 3A-1: Amount of the 1993 Operating Budget is
$12,163,714.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Lewis, Olsen, Rewold (7)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
No questions were asked nor comments made by the public.
(Commission Meeting, January 6, 1993)
Chief of Recreation Sue Wells introduced Jacki Ruffner, intern from
Central Michigan University, and Jason Spiller, intern from Wayne
State University.
Oakland Parks Foundation Executive Director By Parrot updated the
Commission on upcoming Foundation events and programs.
APPROVAL OF PAYMENTS:
Moved by Mr. R. Kuhn, supported by Mr. Olsen to approve
the payment of Vouchers 12-1 through 12-274, and the
Interdepartmental Payments for the October charges paid
in November.
ROLL CALL VOTE:
AYES: Korzon, G. Kuhn, Lewis, Olsen, Rewold, Rewold, Fox (7)
NAYS: (0)
A sufficient majority having voted, the motion carried.
AMENDMENT TO THE 1992 OPERATING BUDGET:
Due to additional expenses for utilities at the Waterford Oaks Wave
Pool and additional expenses for grounds maintenance and equipment
repair and maintenance at the Waterford Oaks Tennis Complex, staff
requested a transfer of $14,600 from the Waterford Oaks BMX to the
Waterford Oaks Wave Pool and Waterford Oaks Tennis Complex.
This transfer will comply with the Commission's 1992 General
Appropriations Act and will not affect the total 1992 Operating
Budget, which will remain at $10,847,760.
Moved by Mr. Rewold, supported by Mr. Korzon to approve
the transfer of $14,600 from Waterford Oaks BMX to the
Waterford Oaks Wave Pool and Tennis Complex in order to
comply with the Commission's 1992 General Appropriations
Act, which incorporates the Uniform Local Budgeting Act.
ROLL CALL VOTE:
AYES: G. Kuhn, R. Kuhn, Lewis, Olsen, Rewold, Fox, Korzon (7)
NAYS: (0)
A sufficient majority having voted, the motion carried.
STATEMENT OF OPERATIONS, CAPITAL IMPROVEMENT PROJECTS BUDGET
UPDATE, AND ACTIVITIES REPORT:
The Statement of Operations as of November 30, 1992; the Capital
Improvement Projects Budget Update as of November 30, 1992; and the
Activities Report for November, 1992, were accepted as filed.
ELECTION OF OFFICERS:
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(Commission Meeting, January 6, 1993)
Vice Chairman Fox opened the floor to nominations for commission
officers for 1993.
Moved by Mr. Olsen, supported by Mr. G. Kuhn to nominate
Pecky D. Lewis, Jr. as Chairman, Jean Fox as Vice
Chairman, and Richard Kuhn, Jr. as Secretary of the
Oakland County Parks and Recreation Commission for 1993.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Rewold
(8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Rewold, supported by Mr. Korzon to close the
nominations and elect the nominees by a unanimous vote.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Rewold
(8)
NAYS: (0)
Motion carried on a voice vote.
The Commission congratulated the new officers.
GROVELAND OAKS ELECTRICAL RENOVATION:
Mr. Figa updated the Commission on the electrical renovation
project at Groveland Oaks, noting the contract presented at the
December meeting covered only area one (#1), the concession/
bathhouse and camping to the east. The other two areas have
separate contracts in the amount of $1,990 for area two (#2) and
$5,794 for area three (#3).
Staff further discovered that this work does not cover the re-
installation, which could be an additional $60,000 - $70,000.
There was $50,000 originally budgeted for this project, which must
be completed per grant restrictions. Staff will contact the
Department of Natural Resources to see if they will allow the Parks
Commission to remove and re -install only those lines that affect
project areas.
Commission directed staff to hire a consultant to look at the
entire project and to consider getting the plans and specifications
from Detroit Edison and bidding out the project.
WATERFORD OAKS ACTIVITY CENTER RENOVATION:
Moved by Mr. Law, supported by Mr. G. Kuhn to award the
contract for the Waterford Oaks Activity Center reno-
vation, including blocking in the windows and insulating
and siding the east and west walls, to the low bidder,
Jarvis Inc., for the base bid in the amount of $10,197,
plus a ten percent contingency of $1,020, for a total
budgeted amount of $11,217.
3 - 3
(Commission Meeting, January 6, 1993)
ROLL CALL VOTE:
AYES: R. Kuhn, Law, Lewis, Olsen, Rewold, Fox, Korzon,
G. Kuhn (8)
NAYS: (0)
A sufficient majority having voted, the motion carried.
ADDISON OAKS WASTEWATER TREATMENT RENOVATION:
Mr. Figa reviewed the bids for the wastewater treatment renovation
project at Addison Oaks, including the five alternates.
Staff is now looking at the base bid and alternates #2 and #3,
which will reduce the cost of the project, as well as clarifying
the next low bid.
Once the bids receive tentative approval, they will be sent to the
Department of Natural Resources as part of their approval process.
Moved by Mr. Rewold, supported by Mr. G. Kuhn to award
the bid for the amount only, not to exceed $390,896,
contingent upon Department of Natural Resources approval.
Discussion followed.
Motion withdrawn.
Moved by Mr. Rewold, supported by Mr. G. Kuhn to table
this contract approval until the next Commission meeting.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Rewold (8)
NAYS: (0)
Motion carried on a voice vote.
WATERFORD OAKS REFRIGERATED TOBOGGAN RUN CONTRACT:
Staff presented a revised contract for the Waterford Oaks
Refrigerated Toboggan Run project; changes reflect the Commission's
concerns expressed at the December 2, 1992 meeting.
Discussion followed, in which the Commission expressed additional
concerns over bonding and the payment schedule.
Commissioner G. Kuhn suggested changing the payment schedule by
reducing payment #1 from $125,000 to $5,000 and dividing the
remaining $120,000 into four $30,000 additional increments for
payments #2, #3, #4, and #5; thereby keeping the percentage we need
for the final completion date.
3 - 4
(Commission Meeting, January 6, 1993)
Moved by Mr. Olsen to accept the contract with Ice
Systems of America Inc. with the proviso that payment #1
be $0 and to negotiate payments #2, #3, and #4 with the
expectation that the payments more closely reflect the
time and materials the contract has in the project rather
than fronting money to them.
There was no support to the motion.
Moved by Mr. G. Kuhn to change the payment schedule for
the proposed contract with Ice Systems of America Inc.
to make payment #1 a good faith amount of $5,000.
There was no support to the motion.
Moved by Mr. Lewis, supported by Mr. G. Kuhn to change
the payment schedule for the proposed contract with Ice
Systems of America Inc. to make payment #1 read 1130 days
after signing of this agreement" and in the amount not
to exceed $25,000; and the balance of $100,000 from
payment #1 in the proposed schedule be spread over the
next four payments.
ROLL CALL VOTE:
AYES: Law, Lewis, Olsen, Rewold, Fox, Korzon, G. Kuhn,
R. Kuhn (8)
NAYS: (0)
A sufficient majority having voted, the motion carried.
Moved by Mr. Rewold, supported by G. Kuhn to table the
approval of the contract with Ice Systems of America Inc.
for the Waterford Oaks Refrigerated Toboggan run until
the next Commission meeting.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Rewold (8)
NAYS: (0)
Motion carried on a voice vote.
FUEL TANK REPLACEMENT - WHITE LAKE, GLEN OAKS, AND ADDISON OAKS:
Moved by Mr. Law, supported by Mr. Rewold to approve the
expenditure for geotechnical services required during
the removal of contaminated material for the fuel tank
replacements at White Lake Oaks, Glen Oaks, and Addison
Oaks to Pro Tank Technologies in the amount of
$14,845.92.
ROLL CALL VOTE:
AYES: Lewis, Olsen, Rewold, Fox, G. Kuhn, Law (6)
NAYS: (0)
3 - 5
(Commission Meeting, January 6, 1993)
A sufficient majority having voted, the motion carried.
GOLF COURSE RENOVATION - GLEN OAKS GOLF COURSE:
Moved by Mr. G. Kuhn, supported by Mr. Olsen to award the
contract for the design and preparation of construction
drawings to renovate #'s 6 and 11 greens, #12 tee, and
#12 fairway at Glen Oaks to the low bidder, Design 3, in
the amount of $3,400.00.
ROLL CALL VOTE:
AYES: Olsen, Rewold, Fox, G. Kuhn, Law, Lewis (6)
NAYS: (0)
A sufficient majority having voted, the motion carried.
MANAGER'S REPORT:
The Manager's Report, as filed in the agenda, was reviewed for
comments and questions.
The next meeting will be Wednesday, January 20, at 9 a.m.
The meeting was adjourned at 11:06 a.m.
Pe/k�l r.
Lewis,�
Secretary
J;,
Karen Smith
Recording Secretary
3 - 6