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HomeMy WebLinkAboutMinutes - 1993.06.16 - 38946OAKLAND COUNTY PARKS AND RECREATION COMMISSION June 16, 1993 The meeting was called to order at 9:03 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the Parks and Recreation Commission's administration office. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Jean Fox, Secretary Richard Kuhn, Jr., Fred Korzon, George Kuhn, Thomas Law, Rudy Lozano, John Olsen, Roy Rewold, Richard Skarritt ALSO PRESENT: Parks and Recreation Central Services OCSD - Parks Division Oakland Parks Foundation APPROVAL OF MINUTES: Ralph Richard, Manager Jon Kipke, Assistant Manager Daniel Stencil, Chief of Parks Susan Wells, Chief of Recreation Joe Figa, Chief, Design and Development Janet Pung, Public Comm. Officer Frank Trionfi, Chief, Admin. Services Sheila Cox, Accountant IV Steve Vanden Bossche, Arch. Eng. I Margit Beutel, Arch. Eng. II Dave VanderVeen, Director Joe Lambourn, Sergeant By Parrot, Executive Director Moved by Mr. Lozano, supported by Mr. G. Kuhn to approve the minutes of the meeting of May 19, 1993, with the following corrections: Page 3 - 2, under Approval of Payments: Voucher 4-30 should be changed to read 4-380. Page 3 - 4, under World Championship of BMX Race 1994; at the end of the 3rd paragraph add the following sentence: "Commission directed staff to send Chairman Lewis and up to four staff members." ROLL CALL VOTE: AYES: Fox), Korzon, G. Kuhn, R. Kuhn, Lewis, Lozano, Olsen, Rewold, Skarritt NAYS: (0) A sufficient majority having voted, the motion carried. Commission directed staff to further review the economic impact figures for the World Championship of BMX Race 1994 and present an updated report. Commission also directed staff to prepare a letter to be addressed to the Oakland County Board of Commissioners in recognition of the recent publicity on this race and as an effort to clear up any misunderstandings. 3 - 1 (Commission Meeting, June 16, 1993) PUBLIC COMMENTS: There were no questions asked nor comments made by the public. APPROVAL OF PAYMENTS: Moved by Mr. Lozano, supported by Mr. R. Kuhn to approve the payment of Vouchers 5-178 through 5-391 and 6-1 through 6-206; and the Interdepartmental Payment Register for the April charges paid in May. ROLL CALL VOTE: AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Lozano, Olsen, Rewold, Skarritt, Fox (9) NAYS: (0) A sufficient majority having voted, the motion carried. Commission directed staff to check with Risk Management on the liability decision for the state trusty program and report back to the Commission. STATEMENT OF OPERATIONS: The Statement of Operations for the month ending April 30, 1993 was accepted as filed. CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE: The Capital Improvement Projects Budget Update as of April 30, 1993 was accepted as filed. OAKLAND PARKS FOUNDATION REQUEST: Moved by Mrs. Fox, supported by Mr. Skarritt to approve the Oakland Parks Foundation's request to use Springfield Oaks Golf Course on September 24, 1993, for the First Annual Lewis Wint Memorial Golf Outing planned to raise funds for the expansion of the Independence Oaks Nature Center. ROLL CALL VOTE: AYES: G. Kuhn, R. Kuhn, Lewis, Lozano, Olsen, Rewold, Skarritt, Fox, Korzon (9) NAYS: (0) A sufficient majority having voted, the motion carried. DNR/HCMA RESOLUTIONS: Moved by Mrs. Fox, supported by Mr. Lozano to adopt the following resolution to be sent to the Governor of the State of Michigan: 3 - 2 (Commission Meeting, June 16, 1993) WHEREAS, the Oakland County Parks and Recreation Commission was established in 1966 under Public Act 261 for the purpose of providing recreational activities for its and residents and acquiring and developing lands for park usage; and WHEREAS, the Oakland County Parks and Recreation Commission has worked with the Huron -Clinton Metropolitan Authority over these years in the best interests of the residents of Oakland County; and WHEREAS, the Oakland County Parks and Recreation Commission believes in continually striving for the best way of using the tax money from the residents of Oakland County; and WHEREAS, after reviewing the plan submitted by the Huron - Clinton Metropolitan Authority on the proposed use of Indian Springs Metropark and the existing Pontiac Lake Recreation Area, the Oakland County Parks and Recreation Commission believes that combining these areas underneath one management/agency would be in the best interests of the people of the area; and WHEREAS, the Oakland County Road Commission, the Huron - Clinton Metropolitan Authority, and the Michigan Department of Natural Resources will be working together on the safety improvement issues of Williams Lake Road for the best interests of the residents of Oakland County; and WHEREAS, the Oakland County Parks and Recreation Commission, by resolution, requests that the Michigan Natural Resources Commission give consideration to making Pontiac Lake Recreation Area land available to the Huron -Clinton Metropolitan Authority as a joint park to improve the quality of recreation for the residents of Oakland County, recognizing all of the existing use of the property including hunting, snowmobiling, horseback riding, mountain biking, a shooting range, and integral recreational activities within the Pontiac Lake Recreation Area. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission, in the spirit of intergovernmental coopera- tion, herewith requests the State of Michigan Natural Resources Commission to transfer the Pontiac Lake Recreation Area to the Huron -Clinton Metropolitan Authority, to assure the maintenance of existing programs and to provide a comprehensive and integrative program of recreational activities for the people of Southeastern Michigan. LET IT BE FURTHER RESOLVED that the Oakland County Parks and Recreation Commission adopts this resolution and authorizes its transmittal to the Governor of the State of Michigan, along with copies forwarded to the Natural Resources Commission, the Director of the Department of Natural Resources, and the Chairman of the Huron -Clinton Metropolitan Authority. ROLL CALL VOTE: AYES: R. Kuhn, Law, Lewis, Lozano, Olsen, Rewoid, Skarritt, Fox, Korzon, G. Kuhn (10) 3 - 3 (Commission Meeting, June 16, 1993) NAYS: (0) A sufficient majority having voted, the motion carried. Moved by Mr. Lozano, supported by Mr. Olsen to adopt the following resolution to be sent to the Governor of the State of Michigan: WHEREAS, the Oakland County Parks and Recreation Commission has worked with the Oakland County Road Commission on the concerns of safety for the residents of Oakland County; and WHEREAS, the Oakland County Road Commission, working with the government agency of Waterford Township, would like to have the property here below specified deeded to the Oakland County Road Commission to accommodate the proposed relocation of that segment of Williams Lake Road in Waterford Township, Oakland County. NOW THEREFORE BE IT RESOLVED, that the Department of Natural Resources convey the Oakland County Road Commission the property in Waterford Township bounded by Gale Road on the north, existing Williams Lake road on the east, M-59 on the south, and the west township line of Waterford Township on the west. LET IT BE FURTHER RESOLVED that the Oakland County Parks and Recreation Commission adopts this resolution and authorizes its transmittal to the Governor of the State of Michigan, along with copies forwarded to the Natural Resources Commission, the Director of the Department of Natural Resources, and the Chairman of the Huron -Clinton Metropolitan Authority. ROLL CALL VOTE: AYES: Law, Lewis, Lozano, Olsen, Rewold, Skarritt, Fox, Korzon, G. Kuhn, R. Kuhn (10) NAYS: (9) A sufficient majority having voted, the motion carried. GROVELAND OAKS PLAY EQUIPMENT: Moved by Mr. Rewold, supported by Mr. R. Kuhn to award the contract for the design, purchase, and installation of a play equipment feature at Groveland Oaks to Iron Mountain Forge/Play Environment in the amount of $65,000.00, subject to approval by the Michigan Department of Natural Resources as part of a matching grant from the Land and Water Conservation Fund. ROLL CALL VOTE: AYES: Lewis, Lozano, Olsen, Rewold, Skarritt, Fox, Korzon, G. Kuhn, R. Kuhn, Law (10) NAYS: (0) A sufficient majority having voted, the motion carried. 3 - 4 (Commission Meeting, June 16, 1993) GROVELAND OAKS STORAGE/WORKSHOP FACILITY CONCRETE: Moved by Mr. Lozano, supported by Mr. Olsen to reject the bid from McCarthy Construction in the amount of $16,705.00 for the Groveland Oaks storage/workshop facility concrete. ROLL CALL VOTE: AYES: Lozano, Fox (2) NAYS: Olsen, Rewold, Skarritt, Korzon, G. Kuhn, R. Kuhn, Law, Lewis (8) A sufficient majority not having voted, the motion failed. Moved by Mr. Rewold, supported by Mr. Law to award the contract for the Groveland Oaks storage/workshop facility concrete to the low bidder, ABI Construction, for the base bid of $7,506.00, plus alternate #1 of $6,672.00 and alternate #2 of $2,076.00, for a total contract price of $16,254.00, plus a ten percent contingency, for a total budgeted amount of $17,879.00. ROLL CALL VOTE: AYES: Rewold, Skarritt, Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis (8) NAYS: Olsen, Lozano (8) A sufficient majority having voted, the motion carried. RED OAKS MAINTENANCE BUILDING ADDITION: Moved by Mr. Korzon, supported by Mrs. Fox to approve the contingency increase adjustment of $3,772.00 for the Red Oaks Maintenance Building Addition footing adjustments. AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Lozano, Olsen, Rewold, Skarritt (10) NAYS: (0) Motion carried on a voice vote. ADDISON OAKS WASTEWATER TREATMENT FACILITY FENCING: Moved by Mr. Olsen, supported by Mr. R. Kuhn to award the contract for the installation of approximately 1,265 feet of 5 ft. chain - link fence, reinstallation of approximately 500 feet of existing fence fabric, repairs to two areas of fencing, and repairs and fabric to two existing gates for the Addison Oaks Wastewater Treat- ment Facility to Durable Fence in the amount of $12,500.00 for the base bid, plus a ten percent contingency, for a total budgeted amount of $13,750.00. AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Lozano, Olsen, Rewold, Skarritt (10) NAYS: (0) K (Commission Meeting, June 16, 1993) Motion carried on a voice vote. ADDISON OAKS CHIMNEY REPAIR: Moved by Mrs. Fox, supported by Mr. law to award the contract for the repair of two chimneys at the Addison Oaks Conference Center to the low bidder, Akins Construction, in the amount of $11,623.00, plus a $3,000.00 contingency, for a total budgeted amount of $14,623.00. AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Lozano, Olsen, Rewold, Skarritt (10) NAYS: (0) Motion carried on a voice vote. Commission suggested staff take pictures of the existing roof before construction begins on the chimneys. WATERFORD OAKS REFRIGERATED TOBOGGAN RUN: Chief of Design Joe Figa updated the commission on the status of the refrigerated toboggan run, noting the final package should be ready to go out for bid within the month. GROVELAND OAKS RESTROOM PARTITIONS: Moved by Mr. Korzon, supported by Mr. Rewold to award the bid for the purchase of 42 Santana Poly -mar restroom doors/partitions and two urinal screens for Section A, Section C, and The Pines restroom buildings at Groveland Oaks to the low bidder, Giant Plumbing/ Heating, in the amount of $15,190.00. AYES: Fox, Korzon, G. Kuhn, Law, Lewis, Olsen, Rewold, Skarritt (8) NAYS: (0) Motion carried on a voice vote. CART PATH PAVING - SPRINGFIELD OAKS GOLF COURSE: Moved by Mrs. Fox, supported by Mr. Skarritt to award the contract for the installation of approximately 11,320 square feet of asphalt cart paths at Springfield Oaks Golf Course to the low bidder, Bush Brothers, in the amount of $10,925.00, plus a ten percent con- tingency, for a total budgeted amount of $12,018.00. AYES: Fox, Korzon, G. Kuhn, Law, Lewis, Olsen, Rewold, Skarritt (8) NAYS: (0) Motion carried on a voice vote. ArnpN MATING: 3 - 6 (Commission Meeting, June 16, 1993) Moved by Mr. Law, supported by Mr. Rewold to pre -approve twice yearly payments to the U. S. Post Office not to exceed $4,000.00 for future mailings of the Acorn newsletter. AYES: Fox, Korzon, G. Kuhn, Law, Lewis, Rewold, Skarritt (7) NAYS: (0) Motion carried on a voice vote. 1992 UNEMPLOYMENT BENEFIT CHARGES: Chief of Administrative Services Frank Trionfi informed the Commission of the 1992 unanticipated fringe benefit charges of $33,634.00 for unemployment compensation benefits paid to part-time employees. Staff noted that the main portion of these charges was paid to retirees who collected during the winter months. Discussion followed on the eligibility to receive these benefits and what staff can do to keep a closer watch on the department's costs. Commission directed staff to contact the Michigan Recreation and Park Association with a request to work on this problem, which other parks and recreation agencies across the state must be experiencing. Commission also suggested staff contact the county executive to request help from his lobbying staff. EXECUTIVE SESSION: Moved by Mr. Rewold, supported by Mrs. Fox to adjourn the meeting to an Executive Session. AYES: Fox, G. Kuhn, Lewis, Olsen, Rewold, Skarritt (6) NAYS: (0) Motion carried on a voice vote. The meeting was adjourned into Executive Session at 11:30 a.m. The meeting was re -convened at 11:34 a.m. ROSE TOWNSHIP PROPOSED PROPERTY ACQUISITION: Moved by Mr. Rewold, supported by Mr. Olsen to authorize staff to proceed with the appraisal and Phase I environmental study for the proposed property acquisition in Rose Township. AYES: Fox, G. Kuhn, Lewis, Olsen, Rewold, Skarritt (6) NAYS: (0) Motion carried on a voice vote. MANAGER'S REPORT: In addition to the Manager's Report filed in the agenda, the following was noted: 3 - 7 (Commission Meeting, June 16, 1993) ---The golf dome structure at Red Oaks blew down in a recent storm; the Paglino's insurance is replacing the structure. ---Manager Richard reviewed a letter recently received from Kevin Kirkpatrick of the Waterford Schools Golf League, which plays at Springfield Oaks Golf Course, along with staff's response letter to him. ---Chairman Lewis reported on the Special Park Districts Forum recently held in Akron, Ohio; it was noted that the 1995 forum will be co -hosted by the Oakland County Parks and Recreation Commission and the Huron -Clinton Metropolitan Authority. ---Commission/staff retreat: New date for the retreat was set for Tuesday, July 13, at the Addison Oaks Conference Center. The agenda will plan for an all - day conference with no regular meeting items. The meeting was adjourned at 11:55 a.m. The next meeting will be 9 a.m. on Wednesday, July 7, at the Waterford Oaks Wave Pool, to be followed by a park tour and lunch. Richard D. Kuhn, Jr. Secretary K� Karen Smith Recording Secretary