HomeMy WebLinkAboutMinutes - 1993.03.17 - 38948OAKLAND COUNTY PARKS AND RECREATION COMMISSION
MARCH 17. 1993
The meeting was called to order at 9:19 a.m. by Chairman Pecky D. Lewis, Jr. in
the commission room of the Parks and Recreation Commission's administration
office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Jean Fox, Secretary Richard Kuhn,
Jr., Fred Korzon, George Kuhn, Thomas Law, Rudy Lozano, Roy Rewold, Richard
Skarritt
COMMISSION MEMBERS ABSENT:
John Olsen
ALSO PRESENT:
Parks and Recreation
Oakland Co. Sheriff's -Parks
Community Development
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
Frank Trionfi, Chief, Admin. Services
Sheila Cox, Accountant IV
Mike Thibodeau, Chief of Golf
Susan Wells, Chief of Recreation
Joe Figa, Chief, Design and Development
Janet Pung, Public Comm. Officer
Jackie Ruffner, Intern
Joe Lambourn, Sergeant
Richard Southern, Manager
Moved by Mr. Rewold, supported by Mr. Lozano to approve the minutes
of the meeting of March 3, 1993, as written.
AYES: Fox, G. Kuhn, R. Kuhn, Law, Lewis, Lozano, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked nor comments made by the public.
STAFF INTRODUCTIONS:
Chief of Recreation Sue Wells introduced Jackie Ruffner, intern from Central
Michigan University.
APPROVAL OF PAYMENTS:
Moved by Mr. R. Kuhn, supported by Mrs. Fox to approve the payment
of Vouchers 3-1 through 3-120, and the Interdepartmental Payment
Register for the January charges paid in February.
3 - 1
(Commission Meeting, March 17, 1993)
ROLL CALL VOTE:
AYES: Fox, G. Kuhn, R. Kuhn, Law, Lewis, Lozano, Skarritt (7)
NAYS: (0)
A sufficient majority having voted, the motion carried.
STATEMENT OF OPERATIONS:
Staff discovered that we can apply for a reimbursement through Detroit Edison
of up to $15,000 for installing energy -saving devices. Chief of Administrative
Services Frank Trionfi noted that Detroit Edison has already been contacted to
begin the reimbursement process.
The combined Statement of Operations for the month ending January 31, 1993, were
accepted as filed.
ACTIVITIES REPORT:
The Activities Report for February, 1993, was accepted as filed.
SLIDE PRESENTATION:
Public Communications Officer Jan Pung showed the recently updated general slide
presentation on the parks. This program will be shown to various groups
throughout the coming year.
OAKLAND PARKS FOUNDATION FUND RAISER:
Manager Richard updated the Commission on the Oakland Parks Foundation's
Birmingham Theater fund raiser, which will be held on April 1. The program will
be Oklahoma, followed by an afterglow. Tickets are $30.
GRANT APPLICATION SUBMISSION:
Chief of Design Joe Figa noted that the Department of Natural Resources notified
staff that the deadline to submit applications to request matching Land and
Water Conservation, Natural Resources Trust, and Recreation Bond Funds is April
1.
A public hearing, which is a requirement of the DNR to qualify for funds, was
conducted prior to today's Commission meeting. Notice of the hearing was adver-
tised in area newspapers.
Staff recommended the following grants be submitted:
1) Lyon Oaks Acquisition, which consists of a proposed acquisition of
approximately 188 acres adjacent to Lyon Oaks Park.
The estimated cost for this acquisition is $965,000, with $630,000 coming from
the Michigan Natural Resources Trust Fund and $335,000 from the Oakland County
Parks and Recreation Commission.
3 - 2
(Commission Meeting, March 17, 1993)
2) Independence Oaks Nature Center Expansion, which consists of an addition of
2,175 square feet to the existing nature center. The expansion will provide two
assembly/workshop areas, allow for nature and environmental interpretive
programs, expansion of the existing exhibit room, and additional restrooms. The
new space will also provide for future programs, plus permit the star lab
program to be used concurrently with other activities.
Estimated cost for this project is $375,000, with $225,000 coming from the
Michigan Recreation Bond Fund and $150,000 coming from the Oakland County Parks
and Recreation Commission.
Staff requested Commission approval of a resolution to submit the grant
applications.
Moved by Mr. Skarritt, supported by Mr. R. Kuhn to approve the
resolution for the submission of the grant applications as follows:
WHEREAS, the Oakland County Parks and Recreation Commission
has been notified by the Department of Natural Resources that
applications for cost sharing Land and Water Conservation Fund,
Natural Resources Trust Fund, and Recreation Bond Fund may be
submitted by April 1, 1993; and
WHEREAS, the Oakland County Parks and Recreation Commission
has identified and established priorities for acquisition and
development projects within the adopted Recreation Master Plan; and
WHEREAS, the Oakland County Parks and Recreation Commission
recommends the filing of the following applications to the
Department of Natural Resources for a matching grant:
Lyon Oaks Acquisition
Independence Oaks Nature Center Renovation
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission recommends submission of the above -said grant
applications with the appropriate matching funds to be designated
from the one -quarter mill.
ROLL CALL VOTE:
AYES: Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Lozano, Rewold, Skarritt, Fox (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
.m
As per the information filed in the agenda, the following bids were approved:
Moved by Mr. G. Kuhn, supported by Mr. Rewold to approve the
following items as reviewed and recommended by staff and Purchasing:
3 - 3
(Commission Meeting, March 17, 1993)
Four each 14-foot, 4-passenger rowboats for the rental operation at
Addison Oaks and Groveland Oaks to Freeway Sports in the amount of
$6,000.00
300-gallon high-pressure trailer sprayer for Independence Oaks to
Capitol Equipment in the amount of $5,564.50
Air pruning system, including trailer mount and accessories, for Groveland
Oaks to Aircut Pneumatic Pruning Equipment in the amount of $8,346.00
3-wheel truckster utility vehicle for Springfield Oaks Golf Course
to the low bidder, Lawn Equipment, in the amount of $9,850.00
Turfco sand top dresser for Glen Oaks Golf Course from Wilkie Turf
in the amount of $6,605.00
25 wood picnic tables for Red Oaks Waterpark from the low bidder,
Jennings, in the amount of $3,148.75
ROLL CALL VOTE:
AYES: G. Kuhn, R. Kuhn, Law, Lewis, Lozano, Rewold, Skarritt, Fox, Korzon (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
Moved by Mr. Skarritt, supported by Mr. Rewold to approve the
contract with Ellis and Associates for the lifeguard training
program for all lifeguards, instructors, and managers at both
waterparks and the three day use park beach locations in the amount
of $7,390.00
ROLL CALL VOTE:
AYES: R. Kuhn, Law, Lewis, Lozano, Rewold, Skarritt, Fox, Korzon, G. Kuhn (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
Moved by Mrs. Fox, supported by Mr. Korzon to approve the following
bid items as reviewed and recommended by staff and Purchasing:
50 lounge chairs and 50 high back sand chairs for the Waterford Oaks
Wave Pool from Tradewinds in the amount of $10,537.50. Staff will
also purchase 5 chairs from Seavey Corporation to test their
durability and compatibility with our existing inventory of chairs.
Nine dozen female lifeguard swimsuits from The Finals in the amount
of $3,240.00
3 - 4
(Commission Meeting, March 17, 1993)
ROLL CALL VOTE:
AYES: Law, Lewis, Lozano, Rewold, Skarritt, Fox, Korzon, G. Kuhn, R. Kuhn (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
Moved by Mr. Skarritt, supported by Mr. Rewold to award the contract
for the renovation of the Waterford Oaks Wave Pool deck area, which
consists of construction of patterned and colored concrete, and
includes some concrete removal and new pool stations, to the low
bidder, Albanelli Cement Contractors, in the amount of $124,045.
This amount includes the base bid of $113,545, and the alternate
for a feature and approach to an existing shelter in the amount of
$10,500, plus a ten percent contingency of $12,455, for a total
budgeted amount of $136,500.
ROLL CALL VOTE:
AYES: Lewis, Lozano, Rewold, Skarritt, Fox, Korzon, G. Kuhn, R. Kuhn, Law (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
Moved by Mr. R. Kuhn, supported by Mr. Law to approve the expendi-
ture of $3,000 to Trio Contracting for miscellaneous work for the
new park office at Independence Oaks.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Lozano, Rewold, Skarritt (9)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Rewold, supported by Mr. Law to award the purchase of
124 dozen blue and green 3-button golf -style shirts from Graphmark
Services, in the amount of $5,600.16.
ROLL CALL VOTE:
AYES: Lozano, Rewold, Skarritt, Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
Moved by Mr. R. Kuhn, supported by Mr. Skarritt to approve the
expenditure for the roof repairs required for the installation of
the air conditioning units at the Waterford Oaks Activities Center
to Newton & Crane, Inc., in the amount of $4,649.00.
3 - 5
(Commission Meeting, March 17, 1993)
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Lozano, Rewold, Skarritt (9)
NAYS: (0)
Motion carried on a voice vote.
800 MHZ RADIO SYSTEM:
Assistant Manager Jon Kipke reviewed a new proposal for the Parks to participate
in the county's 800 mhz radio system.
The new proposal would involve the county purchasing the radios for our use,
with the Parks paying a monthly user fee for their use. We would also be able
to reduce the current number of radios required to keep the same radio coverage;
the monthly user fee would be less than our current rate.
Because the radio fund is out of money, however, the county is requesting the
Parks Commission loan the money to purchase the radios up front and allow the
county to reimburse the Parks Commission over a period of seven years.
Staff recommended the Parks Commission enter into an agreement with the county
to purchase the radios under the condition that the county will reimburse the
Parks Commission.
Discussion followed on details on cost and payback.
Moved by Mr. Korzon, supported by Mr. Law to table the proposal to
enter into agreement with the county to participate in the 800 mhz
radio system pending submission of a detailed report on the costs
involved for review at the next Commission meeting.
ROLL CALL VOTE:
AYES: Rewold, Skarritt, Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Lozano (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
Chairman Lewis requested staff also look into the possibility of the telephone
as a viable alternative to the use of the radios.
EXECUTIVE SESSION:
Moved by Mrs. Fox, supported by Mr. Lozano to adjourn the meeting
to an Executive Session.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Lozano, Rewold, Skarritt (9)
NAYS: (9)
Motion carried on a voice vote.
The meeting adjourned to Executive Session at 10:48 a.m.
3 - 6
(Commission Meeting, March 17, 1993)
The meeting reconvened at 10:54 a.m.
Moved by Mr. Rewold, supported by Mr. Lozano to authorize staff to
contact Corporation Counsel to send Request For Proposals for the
appraisal and phase I environmental study for the purchase of the
20-acre parcel and 80-acre parcel adjacent to Lyon Oaks, plus an
appraisal and phase I environmental study for the purchase of the
612-acre site in Rose Township, as soon as formal notification is
received from the Department of Natural Resources on the approval
of our grant application for that site.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Lozano, Rewold, Skarritt (9)
NAYS: (0)
Motion carried on a voice vote.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was
noted:
---The location of the Commission/Staff Retreat has been changed to the Thomas
Edison Inn in Port Huron; the dates of April 22 - 24 are the same. Please
inform staff of any topics you wish to discuss.
---Indianwood Golf and Country Club is once again requesting the use of Orion
Oaks for parking during the 1994 U.S. Women's Open. Use will be the same as for
the 1989 tournament; Indianwood will pay the Parks Commission $2,000.
---Staff will be presenting the grant updates at the March 23 Planning and
Building Committee meeting.
---Manager Richard has been invited by the governor's office to be part of the
planning meeting for the transfer of Pontiac Lake State Recreation Area to the
Huron -Clinton Metropolitan Authority. The HCMA is currently backing off on
their plans for a waterpark facility at Indian Springs and is planning to
continue with the current use of Pontiac Lake Recreation Area.
The State will require assurance from us, the County of Oakland, and the three
townships involved, that we are in favor of this transfer.
The next Commission meeting will be 9 a.m. on Wednesday, April 7, 1993.
The meeting was adjourned at 11:08 a.m.
zt f,.'d2 gam. g
Richard D. Kuhn, Jr.
Secretary
Karen Smith
Recording Secretary
3 - 7