HomeMy WebLinkAboutMinutes - 1993.05.05 - 38950OAKLAND COUNTY PARKS AND RECREATION COMMISSION
MAY 5, 1993
The meeting was called to order at 4:45 p.m. by Chairman Pecky D. Lewis, Jr. in
the greeting room of the Addison Oaks Conference Center.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Jean Fox, Secretary Richard Kuhn,
Jr., Fred Korzon, George Kuhn, Rudy Lozano, Roy Rewold, Richard Skarritt
COMMISSION MEMBERS ABSENT:
Thomas Law, John Olsen
ALSO PRESENT:
Parks and Recreation
Central Services
Purchasing
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
Mike Thibodeau, Chief of Golf
Daniel Stencil, Chief of Parks
Susan Wells, Chief of Recreation
Joe Figa, Chief, Design and Development
Janet Pung, Public Comm. Officer
Frank Trionfi, Chief, Admin. Services
Rob Coffey, Park Supervisor
Dave VanderVeen, Director
Amy Moore-Luettke, Buyer II
Moved by Mrs. Fox, supported by Mr. Lozano to approve the minutes
of the meeting of April 7, 1993, as written.
ROLL CALL VOTE:
AYES: Fox, Korzon, R. Kuhn, Lewis, Lozano, Skarritt (6)
NAYS: (0)
A sufficient majority having voted, the motion carried.
PUBLIC COMMENTS:
There were no questions asked nor comments made by the public.
APPROVAL OF PAYMENTS:
Moved by Mr. Korzon, supported by Mr. R. Kuhn to approve the payment
of Vouchers 4-1 through 4-379, and the Interdepartmental Payment
Register for the March charges paid in April.
ROLL CALL VOTE:
AYES: Korzon, R. Kuhn, Lewis, Lozano, Skarritt, Fox (6)
NAYS: (0)
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(Commission Meeting, May 5, 1993)
A sufficient majority having voted, the motion carried.
STATEMENT OF OPERATIONS:
The Statement of Operations for the month ending March 31, 1993, was accepted
as filed.
Also, in response to a request by the Commission, Chief of Administrative
Services Frank Trionfi reviewed the Commission's/county's investment policy.
CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE:
The Capital Improvement Projects Budget Update as of March 31, 1993, was
accepted as filed.
Moved by Mrs. Fox, supported by Mr. R. Kuhn to approve the transfer
of $260,734.94 from the 1992 Operating Budget to the 1993 Capital
Improvement Projects Budget Contingency.
AYES: Fox, Korzon, R. Kuhn, Lewis, Lozano, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
ACTIVITIES REPORT:
The Activities Report for March, 1993, was accepted as filed.
BIDS:
Moved by Mr. Skarritt, supported by Mr. R. Kuhn to approve the
additional expenditure of $1,000 for the sand trap rake for Spring-
field Oaks Golf Course, which was approved for purchase from Wilkie
Turf at the March 3, 1993, Commission meeting.
AYES: Fox, Korzon, R. Kuhn, Lewis, Lozano, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
As per the information filed in the agenda, the following bids were approved:
Moved by Mr. Lozano, supported by Mr. Skarritt to approve the
purchase of the following items as reviewed and recommended by staff
and Purchasing:
Reel mower rollers for White Lake Oaks from W. F. Miller in the
amount of $1,622.78.
4-wheel drive, 51 hp diesel rotary mower from the low bidder, Wilkie
Turf, in the amount of $29,000.00.
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(Commission Meeting, May 5, 1993)
Split the bid and award the purchase of 57 Colorado Blue Spruce each
to Addison Oaks and Groveland Oaks to the co -low bidders, Clayton
Landscaping and Vidosh Landscape, in the amount of $3,306.00 each,
for a total purchase price of $6,612.00.
Split the bid and award the contract for the topsoil trucking to the
low bidder for Groveland Oaks, Mueller Carnago, in the amount of
$3.33/cubic yard, and the low bidder for Addison Oaks and Red Oaks,
AAA Topsoil, in the amount of $3.85/cubic yard.
Portable trailer sprayer for Addison Oaks from the low bidder,
Capitol Equipment, in the amount of $5,983.00.
4-person gasoline golf cart for Addison Oaks from the low bidder,
Burrington, in the amount of $3,395.00.
ROLL CALL VOTE:
AYES: G. Kuhn, R. Kuhn, Lewis, Lozano, Skarritt, Fox, Korzon (7)
NAYS: (0)
A sufficient majority having voted, the motion carried.
Moved by Mr. Lozano, supported by Mr. Korzon to award the contract
for the utility control program for the Parks and Recreation
Commission to the low bidder, National Utility Service, in the
amount of a one-time service fee of $12,000 for the duration of 5
years, plus 50% of all refunds and credits obtained. The Commission
also approved the transfer of $12,000 from the 1993 Operating Budget
Contingency to the 1993 Operating Budget Administration Professional
Services line item for this expenditure.
ROLL CALL VOTE:
AYES: R. Kuhn, Lewis, Lozano, Skarritt, Fox, Korzon, G. Kuhn (7)
NAYS: (0)
A sufficient majority having voted, the motion carried.
Moved by Mr. Lozano, supported by Mrs. Fox to award the contract to
paint the concession/bathhouse building at Groveland Oaks to the low
bidder, Professional Painting, for the base bid of $2,565.00, plus
alternate #1 for $1,642.00 and alternate ff2 for $1,755.00, for a
total contract price of $5,962.00.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Lewis, Lozano, Rewold, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
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(Commission Meeting, May 5, 1993)
Moved by Mr. Lozano, supported by Mr. G. Kuhn to award the contract
to resurface two strips of concrete and a ramp at the Waterford Oaks
Wave Pool to Sundek in the amount of $2,950.00.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Lewis, Lozano, Rewold, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
AMERITECH PROPOSAL - ADDISON OAKS:
Staff has been contacted by Ameritech with a request to erect a 180-foot tower
at Addison Oaks.
The proposal did not reach staff in time for the meeting; however, staff
reviewed preliminary details and will make a complete presentation when the
proposal is received.
RESCUE BOATS/PURCHASING POLICY:
In response to a letter from Purchasing regarding the Commission's action at the
April 7, 1993 meeting to purchase rescue boats from Cruise Out Marine, staff
requested Commission reconsideration to purchase from the low bidder, Jan's
Sport Shop.
Commissioners discussed the current purchasing policy and suggested the county
consider adopting a policy allowing for accepting bids other than the low bid
up to 5%.
Commission concurred to postpone a decision until after Commission Lozano meets
with Management and Budget Director Robert Daddow.
800 MHZ RADIO SYSTEM AGREEMENT:
Moved by Mr. Rewold, supported by Mr. Skarritt to reaffirm the Parks
Commission's motion to approve the agreement between the Radio
Communications Division and the Oakland County Parks and Recreation
Commission to participate in the county -wide 800 mhz radio system.
ROLL CALL VOTE:
AYES: Lewis, Lozano, Rewold, Skarritt, Fox, Korzon, G. Kuhn, R. Kuhn (8)
NAYS: (0)
A sufficient majority having voted, the motion carried.
LEWIS E. WINT MEMORIAL:
Moved by Mr. Lozano, supported by Mrs. Fox to rename the
Independence Oaks Nature Center the Lewis E. Wint Nature Center in
honor of former chairman Lewis E. Wint.
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(Commission Meeting, May 5, 1993)
ROLL CALL VOTE:
AYES: Lozano, Rewold, Skarritt, Fox, Korzon, G. Kuhn, R. Kuhn, Lewis (8)
NAYS: (0)
A sufficient majority having voted, the motion carried.
Staff will draft a resolution formalizing this action; dedication will be made
when the new addition to the nature center has been completed.
It was announced that Vice Chairman Jean Fox has agreed to be on the committee
to raise funds for the Lewis E. Wint Memorial Fund.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was
noted:
---Staff will be scheduling a breakfast meeting at Glen Oaks sometime in July
on the World Championship of BMX 1994 Race. All Commissioners will be invited
to attend.
An honorary committee will be formed; Commissioners will be invited to be part
of this committee. Staff will be looking for direction on how the committee
should be made up.
---Staff met with the architects on the building for the refrigerated toboggan
run. In reconsideration of the long—term use of the building, along with
extended use for other activities throughout the year, staff is recommending a
more substantial building than originally planned. The building will be
increased in size, and will include masonry work, additional windows and fire—
places.
Original budget figure for the building was anticipated to be between $250,000
and $260,000; new budget for the building will be approximately $400,000.
Plans for the building are not available yet; staff will present those when they
are ready.
Also, the township has informed staff that the roadway to the toboggan run must
be paved, bringing an additional cost to the project.
Budgeted cost for the project had been estimated at $1.7 million; with the
additional costs for the building and roadway, new budget figures are estimated
at $2 million.
The next Commission meeting will be 9 a.m. on Wednesday, May 19, 1993.
The meeting was adjourned at 6:12 p.m.
91.
Richard D. Kuhn, Jr.
Secretary
� J
Karen Smith
Recording Secretary
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