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HomeMy WebLinkAboutMinutes - 1993.05.19 - 38951OAKLAND COUNTY PARKS AND RECREATION COMMISSION MAY 19, 1993 The meeting was called to order at 9:03 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the Parks and Recreation Commission's administration office. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Jean Fox, Secretary Richard Kuhn, Jr., Fred Korzon, George Kuhn, Thomas Law, Rudy Lozano, John Olsen, Roy Rewold, Richard Skarritt ALSO PRESENT: Parks and Recreation Purchasing OCSD - Parks Division Design 3 APPROVAL OF MINUTES: Ralph Richard, Manager Jon Kipke, Assistant Manager Mike Thibodeau, Chief of Golf Daniel Stencil, Chief of Parks Susan Wells, Chief of Recreation Joe Figa, Chief, Design and Development Janet Pung, Public Comm. Officer Frank Trionfi, Chief, Admin. Services Sheila Cox, Accountant IV Elwood Cook, Recreation Specialist Vicki Zuithof, BMX Lawrie Burnett, BMX Amy Moore-Luettke, Buyer II Joe Lambourn, Sergeant Bruce Matthews Moved by Mr. Lozano, supported by Mr. G. Kuhn to approve the minutes of the meeting of May 5, 1993, with the following changes: Add the following on Page 3 - 2: "CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE: The Capital Improvement Projects Budget Update as of March 31, 1993, was accepted as filed. Moved by Mrs. Fox, supported by Mr. R. Kuhn to approve the transfer of $260,734.94 from the 1992 Operating Budget to the 1993 Capital Improvement Projects Budget Contingency. AYES: Fox, Korzon, R. Kuhn, Lewis, Lozano, Skarritt (6) NAYS: (0) Motion carried on a voice vote." Change the following on Page 3 - 2 under the heading of BIDS: Amount for the reel mower rollers for White Lake Oaks from W. F. Miller should be $1,622.78. 3 - 1 (Commission Meeting, May 19, 1993) Add the following statement to the motion for the energy study approval on page 3 - 3: "The Commission also approved the transfer of $12,000 from the 1993 Operating Budget Contingency to the 1993 Operating Budget Adminis- tration Professional Services line item for this expenditure." AYES: Fox, G. Kuhn, R. Kuhn, Lewis, Lozano, Olsen, Rewold, Skarritt (8) NAYS: (0) Motion carried on a voice vote. PUBLIC COMMENTS: There were no questions asked nor comments made by the public. STAFF INTRODUCTION: Chief of Recreation Sue Wells introduced Elwood Cook, Recreation Specialist (Aquatics). Mr. Cook, who replaced Tom Jackson, will be in charge of the two waterparks. APPROVAL OF PAYMENTS: Moved by Mr. Lozano, supported by Mr. R. Kuhn to approve the payment of Vouchers 4-380 and 5-1 through 5-177; the Transfer Voucher Register for the 1st Quarter charges; and the Oak Management Credits for the 1st Quarter. ROLL CALL VOTE: AYES: Fox, G. Kuhn, R. Kuhn, Lewis, Lozano, Olsen, Rewold, Skarritt (8) NAYS: (0) A sufficient majority having voted, the motion carried. ACTIVITIES REPORT: Moved by Mr. Rewold, supported by Mr. G. Kuhn to accept the Activities Report for April, 1993. AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Lewis, Lozano, Olsen, Rewold, Skarritt (9) NAYS: (0) Motion carried on a voice vote. RED OAKS PLAY EQUIPMENT: Moved by Mr. Rewold, supported by Mrs. Fox to award the contract for the purchase and installation of a modular play unit for the Red Oaks Waterpark to the low bidder, Columbia Cascade, in the amount of $14,769.00. 3 - 2 (Commission Meeting, May 19, 1993) ROLL CALL VOTE: AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Olsen, Rewold, Skarritt, Fox (8) NAYS: Lozano (1) A sufficient majority having voted, the motion carried. GLEN OAKS GOLF COURSE DESIGN PLAN: Mr. Bruce Matthews, from the firm of Design 3 who was hired as consultants for the design work at Glen Oaks Golf Course, presented his concept for the re- designing of hole #12, plus relocating of two greens. Mr. Matthews noted that most of the construction will be done outside the play areas and should not affect revenues; there will be some minor work to complete in those areas that can be done in the fall. Staff requested Commission approval to approve the design concept as presented and authorize the consultant to prepare the working documents and to request bids on the project construction. Project cost is estimated at $125,000. Moved by Mr. Rewold, supported by Mr. G. Kuhn to approve the design concept as presented by the consultant, Design 3, and to authorize the consultant to prepare working documents and to request bids for the project construction. ROLL CALL VOTE: AYES: G. Kuhn, R. Kuhn, Lewis, Lozano, Olsen, Rewold, Skarritt, Fox, Korzon (9) NAYS: (0) A sufficient majority having voted, the motion carried. COON DOG TRAINING REQUEST: Staff has been contacted by members of the Michigan Coonhunters Association with a request for Commission consideration to allow coon dog training within the Oakland County Parks. Chief of Parks Dan Stencil, who joined members of the Association in a field training exercise, reviewed the group's practices and their requirements. He also noted that Tim Payne, District Wildlife Biologist for the DNR, stated that the state provides more than adequate space for this activity. Moved by Mr. Olsen, supported by Mr. Rewold to deny the request from the Michigan Coon Hunters Association to allow coon dog training within the Oakland County Parks. ROLL CALL VOTE: AYES: R. Kuhn, Lewis, Lozano, Olsen, Rewold, Skarritt, Fox, Korzon, G. Kuhn (9) NAYS: (0) 3 - 3 (Commission Meeting, May 19, 1993) A sufficient majority having voted, the motion carried. RESCUE BOATS: Commissioners discussed current purchasing policy and procedures and directed staff to include this issue on the agenda for the next retreat. Staff requested that, while information is being gathered on the purchasing issue, the Commission approve the purchase of the rescue boats and motors from the low bidder. Moved by Mr. Rewold, supported by Mr. R. Kuhn to remove from table the purchase of two rescue boats and motors for Addison Oaks Groveland Oaks. AYES: Fox, Korzon, R. Kuhn, Law, Lewis, Olsen, Rewold, Skarritt (8) NAYS: Lozano (1) Motion carried on a voice vote. Moved by Mr. Rewold, supported by Mr. Korzon to approve the purchase of two 14 ft. rescue boats and motors for Addison and Groveland Oaks from the low bidder, Jan's Sport Shop, in the amount of $11,261.10. ROLL CALL VOTE: AYES: Law, Lewis, Olsen, Rewold, Skarritt, Korzon, R. Kuhn (7) NAYS: Lozano, Fox (2) A sufficient majority having voted, the motion carried. WORLD CHAMPIONSHIP OF BMX 1994 RACE: Assistant Manager Jon Kipke gave a report on the status of the World Championship of BMX 1994 Race. Mr. Kipke also requested approval to send a delegation of six commission/staff members to the 1993 race being held in Schijndel, Holland. A preliminary budget was presented, with the request for a line item account to be approved and established for $10,000 for this travel. Discussion followed on the number of people to be sent to Holland, which people should attend, and public perception of international travel. Commission directed staff to send Chairman Lewis and up to four staff members. Moved by Mr. Rewold, supported by Mr. R. Kuhn to approve the transfer of $10,000 from the operating budget contingency to establish a travel and conference line item in the Waterford Oaks budget for staff and commissioners to attend the World Championship of BMX 1993 Race. Moved by Mr. Olsen, supported by Mr. Law to amend the motion to approve the transfer of $5,000 rather than $10,000. 3 - 4 (Commission Meeting, May 19, 1993) ROLL CALL VOTE ON THE AMENDMENT: AYES: Olsen, Law (2) NAYS: Lewis, Lozano, Rewold, Skarritt, Fox, Korzon, R. Kuhn (7) A sufficient majority not having voted, the motion failed. ROLL CALL VOTE ON ORIGINAL MOTION: AYES: Lozano, Rewold, Skarritt, Fox, Korzon, R. Kuhn, Lewis (7) NAYS: Olsen, Law (2) A sufficient majority having voted, the motion carried. RESOLUTION: Staff presented a draft resolution for Commission approval of the transfer of the Pontiac Lake Recreation Area to the Huron -Clinton Metropolitan Authority. Commissioners voiced their concerns over the wording of the resolution to include covering the Oakland County Road Commission's concerns and reassuring that the Huron -Clinton Metroparks will not construct a waterpark at Indian Springs Metropark if the transfer occurs. Commissioner Skarritt requested that the phrase "shooting range" be included in the list of activities in paragraph 6. Commission directed staff to write a separate resolution in support of the Oakland County Road Commission's efforts to have the Waterford Township property deeded to the Road Commission in order to complete the necessary roadwork on Williams Lake Road; this resolution is to be submitted to the governor at the same time as the resolution presented today. Commission also directed staff to write a letter of understanding to the Huron - Clinton Metroparks asking for reassurance on the issue of the waterpark not being constructed if the Pontiac Lake Recreation Area is transferred to the HCMA. WPTNfFTFI n OAKS YAC: Staff has been notified by Facilities Maintenance that the capital improvement requests for the Springfield Oaks YAC have been denied based on lack of funding in the county's budget and on an apparent difference in definition of capital projects/routine maintenance. Discussion followed on the responsibility to the 4-H, provisions of the agreement between the Board of Commissioners and the Parks Commission, and the perception of capital improvement projects vs. routine maintenance. Moved by Mr. Korzon, supported by Mr. Lozano to have staff get the minutes from the Planning and Building Committee and the agreement made between the Board of Commissioners and the Parks Commission and bring back to the Commission to review and discuss the provisions. AYES: Korzon, R. Kuhn, Law, Lewis, Lozano, Olsen, Rewold, Skarritt (8) 3 - 5 (Commission Meeting, May 19, 1993) NAYS: (0) Motion carried on a voice vote. MANAGER'S REPORT: The Manager's Report is as filed in the agenda. Chief of Parks Dan Stencil noted that several of the recycled picnic tables the Commission has purchased over the past few years are on display outside the administration office for Commission review. Also, invitations were sent to government agencies throughout the county for them to view the tables, also. The next Commission meeting will be 9 a.m. on Wednesday, June 2, 1993. The meeting was adjourned at 11:25 a.m. Richard D. Kuhn, Jr. Secretary Karen Smith Recording Secretary 3 - 6