HomeMy WebLinkAboutMinutes - 1993.11.03 - 38952OAKLAND COUNTY PARKS AND RECREATION COMMISSION
MEETING AND BUDGET REVIEW
November 3. 1993
The meeting and budget review was called to order at 9:10 a.m. by Chairman Pecky
D. Lewis, Jr. in the commission room of the Parks and Recreation Commission's
administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Jean Fox, Secretary Richard D. Kuhn,
Jr., Fred Korzon, George Kuhn, Thomas Law, Rudy Lozano, John Olsen, Roy Rewold,
Richard Skarritt
ALSO PRESENT:
Parks and Recreation
Oakland County Bd. of Comm.
OCSD-Parks Division
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
Daniel Stencil, Chief of Parks
Susan Wells, Chief of Recreation
Frank Trionfi, Chief, Admin. Services
Sheila Cox, Accountant IV
Mike Thibodeau, Chief of Golf
Jan Pung, Public Comm. Officer
Joe Figa, Chief of Design/Development
Kevin Miltner, Commissioner
Joe Lambourn, Sgt.
Moved by Mrs. Fox, supported by Mr. Korzon to approve the minutes of
the meeting of October 6, 1993, with the following corrections:
Page 3 - 1, under Public Comments should read: "Oakland County
Commissioners Ruth JoTinson, Kevin Miltner, and Kay Schmidt were
introduced and welcomed."
Page 3 - 4, under Electrical Renovation - Groveland Oaks the motion
should read: 11 ... and replace with an un ergroun ine to Detroit
Edison at a cost of $10,090.00..."
AYES: Fox, Korzon, G. Kuhn, Lewis, Lozano, Rewold, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
Oakland County Commissioner Kevin Miltner was recognized and welcomed.
APPROVAL OF PAYMENTS:
Moved by Mr. Korzon, supported by Mr. Rewold to approve the payment
of Vouchers 10-1 through 10-266 and the Interdepartmental Payment
Register for the August charges paid in September.
ROLL CALL VOTE:
AYES: Fox, Korzon, G. Kuhn, Lewis, Lozano, Olsen, Rewold,
Skarritt (8)
NAYS: (0)
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(Commission Meeting, November 3, 1993)
A sufficient majority having voted, the motion carried.
STATEMENT OF OPERATIONS:
The Statement of Operations for the month ending September 30, 1993, was accepted
as filed.
CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE:
The Capital Improvement Projects Budget Update as of September 30, 1993, was
reviewed and discussed as part of the Budget Review Session.
ACTIVITIES REPORT:
The Activities Report for September, 1993, was accepted as filed.
AWARD PRESENTATION:
Staff presented two awards the Commission has recently received: the first from
the Michigan Recreation and Park Association in appreciation for the Parks
Commission's hospitality in hosting the Association's 21st annual Scholarship
Golf Outing on September 16, 1993, which raised $5,000; the second was a
beautification award from the City of Farmington Hills for the landscaping and
maintenance at Glen Oaks Golf Course.
ROSE TOWNSHIP PROPOSED PROPERTY ACQUISITION APPRAISAL FEE PAYMENT REQUEST:
Moved by Mr. Korzon, supported by Mr. Rewold to approve the payment
of the expenditure of $4,000.00 to Fuller Appraisal Services for the
appraisal of the 610-acre site of the Rose Township proposed
property acquisition.
AYES: Fox, Korzon, G. Kuhn, Lewis, Olsen, Rewold, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
WATERFORD OAKS "FRIDGE" WARMING SHELTER WELL:
Commission suggested staff also consider a back-up system to this requested well.
Moved by Mr. Lozano, supported by Mrs. Fox to award the contract for
the installation of a 6" well at the Waterford Oaks Refrigerated
Toboggan Slide to the low bidder, Jim Layman, in the amount of
$10,210.00.
ROLL CALL VOTE:
AYES: Korzon, G. Kuhn, Lewis, Lozano, Olsen, Fox (6)
NAYS: Rewold, Skarritt (2)
A sufficient majority having voted, the motion carried.
WATERFORD OAKS WAVE AND SPLASH DOWN POOLS SANITARY CONNECTION:
Moved by Mr. Rewold, supported by Mr. Lozano to amend the contract
with Omilian, Inc., to add the construction of a sanitary connection
for both the wave pool and water slide splash down pools at
Waterford Oaks, including approximately 200 feet of 6" sewer lines,
three manholes, and a connection into the existing 21" sewer line,
in the amount of $9,500.00.
ROLL CALL VOTE:
AYES: G. Kuhn, Law, Lewis, Lozano, Olsen, Rewold, Skarritt, Fox,
Korzon (9)
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(Commission Meeting, November 3, 1993)
NAYS: (0)
A sufficient majority having voted, the motion carried.
SPRINGFIELD OAKS YOUTH ACTIVITIES CENTER RESOLUTION:
Moved by Mr. Rewold, supported by Mr. G. Kuhn to approve the
following resolution to be forwarded to the Planning and Building
Committee and recommended for approval by the Oakland County Board
of Commissioners:
WHEREAS, an agreement was entered into on April 11, 1972
between the Parks and Recreation Commission and the County of
Oakland for the operation of the Youth Activities Complex at
Springfield Oaks, pursuant to Miscellaneous Resolution 5984; and
WHEREAS, the Agreement was amended on April 29, 1976 by
Resolution 5984 and on August 6, 1987 by Miscellaneous Resolution
87167; and
WHEREAS, the current agreement for operation on the Youth
Activities Complex expires on December 31, 1993; and
WHEREAS, the County of Oakland has provided a subsidy to the
Parks and Recreation Commission to offset a portion of the operating
costs at a net cost to the commission of approximately $843,501.30;
and
WHEREAS, the County is not recommending the continuation of
the current $100,000 per year subsidy from the General Fund; and
WHEREAS, the County is recommending the Parks and Recreation
Commission be given full control over the operation and activities
of the Youth Activities Complex with all associated revenues and
costs.
NOW THEREFORE BE IT RESOLVED, that the Oakland County Board of
Commissioners approves the transfer of the Youth Activities Complex
to the Parks Commission to be operated as a parks facility under
their direction and prescribed policies with no obligations as to
space, staff, or programs; and
BE IT FURTHER RESOLVED, the Parks and Recreation Commission
pursuant to Act 261, Public Acts 1965 shall exercise authority over
the establishment of fees and charges with respect to the Youth
Activities Complex for all users and patron superseding all past
agreements and/or commitments.
AYES: Fox, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Rewold, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
BY-LAWS AMENDMENT:
Moved by Mr. Rewold, supported by Mrs. Fox to amend the by-laws of
the Oakland County Parks and Recreation Commission to read, "No
expenditures above $5,000.00 may be approved by the Manager without
Commission approval."
ROLL CALL VOTE:
AYES: Fox, Law, Rewold, G. Kuhn, Skarritt, Lewis (6)
NAYS: (0)
A sufficient majority having voted, the motion carried.
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(Commission Meeting, November 3, 1993)
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---Staff has received a report from the Department of Natural Resources with a
preliminary list of grants approved for 1993. We are still on the list for the
grant through the Michigan Natural Resources Trust Fund for the acquisition of
the two additional parcels at Lyon Oaks; however, the nature center addition
through the Recreation Bond Grant Program did not make the list. The list we
received will be reviewed once again for additional cuts, with a final decision
expected in mid -December.
1994 PROPOSED OPERATING BUDGET:
Staff noted that the proposed revenue budget for 1994 is $12,647,000, an increase
of 4% over the proposed budget for'1993. Of this amount, $5,238,071 comes from
fees and charges, and the balance of $7,408,929 will come from the millage and
interest on investments.
The proposed operating budget is $9,682,238, an increase of 2.3% over the 1993
proposed budget.
The remaining balance of the revenues of the revenues, after the $9,682,238 for
operations, is for new operating equipment and capital development. The amount
of $797,525, of which approximately $413,825 is budgeted for revenue -producing
items (i.e., golf carts and boats), is for operating equipment. Estimated new
funds for capital development for 1994 is $2,611,375.
Personnel:
No new full-time positions are being requested for 1994.
Fees and Charges:
Staff reviewed the proposed changes in the fees and charges for 1994. All of the
fees and charges recommended by staff were approved, along with the following
that was not included in the proposed fees:
Annual Motor Vehicle Permit - Senior Rate (62 and over) - $15.00
1994 Proposed Capital Improvement Projects Budget:
The proposed 1994 projects are budgeted at $4,040,719. The budget of $2,611,375
includes funds obligated from the DNR grants.
Manager Richard reviewed the major projects schedule for 1994 at each park.
Commission suggested changing the forecasting of the construction of the golf
course at Lyon Oaks before the golf course at Groveland Oaks.
The Commission was in agreement to approve the budget as presented, with the
noted CIP Budget change and additional fee. In accordance with State law, a
public hearing will be held prior to its formal adoption in December.
The next meeting will be Wednesday, November 17 at 9 a.m.
The meeting was adjourned at 1:50 p.m.
Richard D. Kuhn, Jr. Karen Smith
Secretary Recording Secretary
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