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HomeMy WebLinkAboutMinutes - 1993.11.17 - 38953OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING November 17, 1993 The meeting was called to order at 9:10 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the Parks and Recreation Commission's administration office. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Jean Fox, Secretary Richard D. Kuhn, Jr., Fred Korzon, George Kuhn, Rudy Lozano, John Olsen MMMTC4TnN MPMRF.RC ARSFNT! Thomas Law, Roy Rewold, Richard Skarritt ALSO PRESENT: Parks and Recreation Oakland County Bd. of Comm. OCSD-Parks Division Central Services Cooperative Extension Service Oak Management Corporation, Inc 4-H Fair Association 4-H Volunteer APPROVAL OF MINUTES: Ralph Richard, Manager Jon Kipke, Assistant Manager Daniel Stencil, Chief of Parks Susan Wells, Chief of Recreation Frank Trionfi, Chief, Admin. Services Sheila Cox, Accountant IV Mike Thibodeau, Chief of Golf Jan Pung, Public Comm. Officer Joe Figa, Chief of Design/Development Patrick Lowe, Intern Kevin Miltner, Commissioner Ruth Johnson, Commissioner Joe Lambourn, Sgt. Dave VanderVeen, Director Wayne Nierman, Manager Lois Thieleke, 4-H Acting Agent Ted Fuller, President George Lekas, Vice President L. C. Scramlin, President Mal Hager Moved by Mrs. Fox, supported by Mr. Korzon to approve the minutes of the meeting of November 3, 1993, as written. AYES: Fox, Korzon, G. Kuhn, Lewis, Lozano, Olsen (6) NAYS: (0) Motion carried on a voice vote. PUBLIC COMMENTS: Oakland County Commissioners Kevin Miltner and Ruth Johnson were recognized and welcomed. APPROVAL OF PAYMENTS: Moved by Mr. Lozano, supported by Mr. Korzon to approve the payment of Vouchers 11-1 through 11-157. ROLL CALL VOTE: AYES: Fox, Korzon, G. Kuhn, Lewis, Lozano, Olsen (6) NAYS: (0) A sufficient majority having voted, the motion carried. (Commission Meeting, November 17, 1993) ACTIVITIES REPORT: The Activities Report for October, 1993, was accepted as filed. GLEN OAKS CLUBHOUSE EXPANSION: Staff presented a preliminary proposal for the expansion of the Glen Oaks Clubhouse. The presentation included proposed financing for this project, plus changes in the contract with Oak Management. Staff requested Commission approval to proceed. Moved by Mr. Olsen, supported by Mr. Lozano to proceed with the expansion of the Glen Oaks Clubhouse. An escrow account will be established from the Oak Management commissions, based on approval by Corporation Counsel, to be used for construction draws. In addition, the contract with Oak Management will be extended by an additional five-year option, and the commission rate for that facility will be increased to, and locked in at, 13.5% of gross revenues for 15 years. Final plans will be brought back to the Commission for approval. ROLL CALL VOTE: AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Lozano, Olsen, Fox (7) NAYS: (0) A sufficient majority having voted, the motion carried. CHIMNEY REPAIR - ADDISON OAKS CONFERENCE CENTER: Moved by Mrs. Fox, supported by Mr. Korzon to proceed with the repair of the small banquet room chimney at the Addison Oaks Conference Center by Atkins Construction Company. In addition, the Commission approved the additional expense of $7,500 for this repair, which will be transferred from the Capital Improvement Projects contingency, for a total budgeted amount of $14,500. AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Lewis, Lozano, Olsen (7) NAYS: (0) Motion carried on a voice vote. LYON OAKS PERIMETER FENCING: Moved by Mr. Korzon, supported by G. Kuhn to approve the contract for the purchase and installation of a four -foot, field/farm fence for the perimeter of Lyon Oaks County Park to the low bidder, Nationwide Fence Company, in the amount of $24,668 for the base bid, plus Alternate #1 for brushing and clearing in the amount of $6,624, for a total contract amount of $31,292. Also included is a ten percent contingency of $3,130, for a total budgeted amount of $34,422. ROLL CALL VOTE: AYES: G. Kuhn, R. Kuhn, Lewis, Lozano, Olsen, Fox, Korzon (7) NAYS: (0) A sufficient majority having voted, the motion carried. URBAN AND RURAL TREE PLANTTNG TNTTTATTURGRANT- (Commission Meeting, November 17, 1993) Moved by Mr. Korzon, supported by Mr. G. Kuhn to accept the Urban and Rural Tree Planting Initiative Grant from the Small Business Administration in the amount of $14,670, with equal matching funds from the 1994 Capital Improvements Projects Budget of the Oakland County Parks and Recreation Commission. This grant will supply approximately 240 trees for Lyon Oaks, Groveland Oaks, Orion Oaks, and Red Oaks. ROLL CALL VOTE: AYES: R. Kuhn, Lewis, Lozano, Olsen, Fox, Korzon, G. Kuhn (7) NAYS: (0) A sufficient majority having voted, the motion carried. HYDROGEOLOGIC STUDY - SPRINGFIELD OAKS GOLF COURSE Moved by Mr. Lozano, supported by Mrs. Fox to approve the expenditure of $5,495.10 to Soil and Materials Engineers for a portion of Phase I hydrogeologic testing for contamination from the removed underground storage tank at Springfield Oaks Golf Course, plus to proceed with Phase II testing, which will include testing to define the amount and depth of contamination and draft a corrective action plan. AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Lewis, Lozano, Olsen (7) NAYS: (0) Motion carried on a voice vote. Staff was directed to send a letter to our congressmen in protest of the strict regulations of this law --"unintended consequences of good intentions." YOUTH ACTIVITY PROGRAM AGREEMENT: Mr. Jeff Pardee from Oakland County Budget presented a proposed agreement between the County of Oakland and the Oakland County Parks and Recreation Commission, in which the Parks Commission would develop, implement, and operate youth activity programs including the 4-H, in exchange for an annual expenditure, actual and in - kind, of not less than $170,000. This agreement would be in effect from January 1, 1994, through December 31, 1997. This agreement is proposed in response to a reduction in the County's budget for the Oakland County Cooperative Extension Division, specifically in the 4-H youth program. Discussion followed. Commission concurred that it might be better if the County negotiated directly with 4-H; the Parks will supply facilities in whatever way possible. MANAGER'S REPORT: In addition to the Manager's Report filed in the agenda, the following was noted. --A proclamation was received from Governor Engler's office declaring July 27- 319 1994 as UCI World Championship of BMX Racing Week in Michigan. The next meeting will be 9 a.m. on Wednesday, December 1 at the Independence Oaks Nature Center. The meeting was adjourned at 11:10 a.m. AV Richard D. Kuhn, Jr. Karen Smith Secretary Recording Secretary