HomeMy WebLinkAboutMinutes - 1993.10.06 - 38954OAKLAND COUNTY PARKS AND RECREATION COMMISSION
October 6, 1993
The meeting was called to order at 9:05 a.m. by Chairman Pecky D. Lewis, Jr. in
the commission room of the Parks and Recreation Commission's administration
office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Jean Fox, Secretary Richard D. Kuhn,
Jr., Fred Korzon, George Kuhn, Thomas Law, Rudy Lozano, John Olsen, Roy Rewold,
Richard Skarritt
ALSO PRESENT:
Parks and Recreation
Oakland County Bd. of Comm.
Oakland County Purchasing
Oakland County 4-H Fair Board
Oakland Parks Foundation
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
Daniel Stencil, Chief of Parks
Susan Wells, Chief of Recreation
Frank Trionfi, Chief, Admin. Services
Sheila Cox, Accountant IV
Mike Thibodeau, Chief of Golf
Jan Pung, Public Comm. Officer
Joe Figa, Chief of Design/Development
Steve VandenBossche, Arch. Eng. I
Margit Beutel, Arch. Eng. II
Jim Mansfield, Rec. Specialist
Patrick Lowe, Intern
Kevin Miltner, Commissioner
Ruth'Johnson, Commissioner
Kay Schmidt, Commissioner
Amy Moore-Luettke, Buyer
L. C. Scramlin, President
Dennis Patrick, Vice President
By Parrott, Executive Director
Moved by Mrs. Fox, supported by Mr. Skarritt to approve the minutes
of the meeting of September 1, 1993, as written.
AYES: Fox, Lewis, Lozano, Olsen, Rewold, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
Oakland County Commissioners Ruth Johnson, Kevin Miltner, and Kay Schmidt were
introduced and welcomed.
Chief of Recreation Sue Wells introduced Patrick Lowe, intern majoring in
recreation management at Ferris State University; Pat will be working with Sue
through December.
APPROVAL OF PAYMENTS:
Moved by Mr. Lozano, supported by Mr. Rewold to approve the payment
of Vouchers 9-1 through 9-390 and the Interdepartmental Payment
Register for the July charges paid in August.
ROLL CALL VOTE:
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Lewis, Lozano, Olsen, Rewold,
Skarritt (9)
NAYS: (0)
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(Commission Meeting, October 6, 1993)
A sufficient majority having voted, the motion carried.
STATEMENT OF OPERATIONS:
The Statement of Operations for the month ending August 31, 1993, was accepted
as filed.
Commissioner Olsen requested staff review the difference in the 1993 revenue
projections between White Lake Oaks and Springfield Oaks Golf Courses and report
back to the Commission.
CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE:
The Capital Improvement Projects Budget Update as of August 31, 1993, was
accepted as filed.
ACTIVITIES REPORT:
The Activities Report for August, 1993, was accepted as filed.
MICHIGAN DEPARTMENT OF TRANSPORTATION PRESENTATION:
Chief of Parks Dan Stencil presented an award received from the Michigan
Department of Transportation for the Commission's participation in the Adopt -A -
Highway Program.
OAKLAND PARKS FOUNDATION PRESENTATION:
Parks Foundation Executive Director By Parrott announced that the Lewis E. Wint
Memorial Golf Outing, held on September 24, was very successful. Foundation
President Claude Brittingham was pleased to present a $10,000 check to Chairman
Lewis, the first of five equal installments towards their $50,000 pledge for the
expansion of the Independence Oaks Nature Center.
AGRICULTURAL LEASES:
Moved by Mr. G. Kuhn, supported by Mr. Rewold to approve the
agricultural leases with Pat Bell at Addison Oaks, Paul Elkow at
Lyon Oaks, and Robert Brock at Lyon Oaks, as reviewed by Corporation
Counsel and Risk Management.
ROLL CALL VOTE:
AYES: Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Lozano, Olsen, Rewold,
Skarritt, Fox (10)
NAYS: (0)
A sufficient majority having voted, the motion carried.
OAKLAND COUNTY 4-H PRESENTATION:
4-H Fair President L. C. Scramlin gave a brief history of the 4-H's involvement
with the county parks at Springfield Oaks and noted that the Fair Board is
interested in adding another facility to the site.
This facility would be a 24 ft. x 88 ft. modular building which would be used for
office space and includes a meeting room and restroom facility. The structure
is currently in place in Bloomfield Township and, if it meets everyone's
approval, would be moved out to Springfield Oaks. The 4-H will be incurring all
costs to purchase, move, and erect the building, plus costs to maintain it in the
future.
Moved by Mr. Rewold, supported by Mr. G. Kuhn to refer the Oakland
County 4-H Fair Board's request to move a 24 ft. x 88 ft. structure
onto the Springfield Oaks Youth Activities Center site to the
Planning and Building Committee of the Oakland County Board of
Commissioners.
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(Commission Meeting, October 6, 1993)
ROLL CALL VOTE:
AYES: G. Kuhn, R. Kuhn, Law, Lewis, Lozano, Olsen, Rewold, Skarritt,
Fox, Korzon (10)
NAYS: (0)
A sufficient majority having voted, the motion carried.
Commission directed staff to clarify with the Board of Commissioners whether or
not the Parks will be taking title to the facility and/or will be responsible for
the maintenance and operation of the site.
GENERAL PARKS BROCHURE:
Moved by Mrs. Fox, supported by Mr. R. Kuhn to award the bid for the
reprinting of 50,000 4-color general park brochures to Dearborn
Lithographic in the amount of $8,621.00.
ROLL CALL VOTE:
AYES: R. Kuhn, Law, Lewis, Lozano, Olsen, Rewold, Skarritt, Fox,
Korzon, G. Kuhn (10)
NAYS: (0)
A sufficient majority having voted, the motion carried.
S15 PICK-UP TRUCK - ADDISON OAKS:
Moved by Mr. Skarritt, supported by Mr. Olsen to award the purchase
of a replacement S15 pick-up truck for Addison Oaks to Al Dittrich
in the amount of $10,239.45.
ROLL CALL VOTE:
AYES: Law, Lewis, Lozano, Olsen, Rewold, Skarritt, Fox, Korzon,
G. Kuhn, R. Kuhn (10)
NAYS: (0)
A sufficient majority having voted, the motion carried.
ROSE TOWNSHIP PROPERTY ACQUISITION:
Moved by Mr. G. Kuhn, supported by Mr. Skarritt to approve the
following resolution for the Oakland County Parks and Recreation
Commission to enter into a project agreement with the Michigan
Department of Natural Resources for the purchase of a 610-acre
parcel in Rose Township:
WHEREAS, Public act 101 of 1985 establishes the Michigan
Natural Resources Trust Fund which provides for acquisition and
development of lands for public recreational purposes; and
WHEREAS, the Parks and Recreation Commission of the County of
Oakland desires to acquire lands for public recreational purposes;
and
WHEREAS, the aforementioned unit of government agrees to be
solely responsible for the operation and maintenance of the property
as set forth in said Agreement, MNRTF 91-024.
THEREFORE BE IT RESOLVED, that the Parks and Recreation
Commission of the County of Oakland is authorized to enter into the
Project Agreement with the Michigan Department of Natural Resources
and agrees to perform the terms and conditions of said Agreement.
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(Commission Meeting, October 6, 1993)
ROLL CALL VOTE:
AYES: Lewis, Lozano, Olsen, Skarritt, Fox, Korzon, G. Kuhn,
R. Kuhn, Law (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
ELECTRICAL RENOVATION - GROVELAND OAKS:
Per Commission direction, staff contacted Detroit Edison to renegotiate costs for
the removal of overhead electrical lines at Groveland Oaks and installation of
underground lines.
Detroit Edison has given a new cost estimate for the main line, which affects the
concession building, the east campground, and shelter areas, plus passes over the
proposed site of the play facility project. The new estimate to remove the old
line and replace it with an underground line is $10,090.00.
Staff requested Commission approval to have Detroit Edison remove and replace the
main line, plus remove a short line that will not be needed to be replaced, at
a cost of $1,400.00.
Moved by Mrs. Fox, supported by Mr. G. Kuhn to award the contract
for the electrical renovation at Groveland Oaks, including removal
of the overhead line which affects the concession building, east
campground, shelter areas, and the site of the proposed play
facility, and replace with an underground line to Detroit Edison at
a cost of $10,090.00, plus removal of a short overhead electrical
line in the amount of $1,400.00, for a total of $11,490.00.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Lozano, Olsen, Skarritt
(9)
NAYS: (0)
Motion carried on a voice vote.
PLAY FACILITY - GROVELAND OAKS:
Bids were received for the site work for the play facility at Groveland Oaks
including site grading, a drainage system, perimeter walkway with sitting areas,
retaining wall, steps, and walkways connecting the play area and the existing
shelter.
However, due to an irregularity in the opening of the bids, there is confusion
between the low and second low bids.
Discussion followed on the sequence of events on this bid opening.
Moved by Mr. Law, supported by Mr. Lozano to reject the bids for the
site work for the play facility at Groveland Oaks and re -bid the
project to only those bidders listed on the bid summary.
Ms. Luettke, buyer from Oakland County Purchasing, reiterated that the error was
committed by Purchasing and not by the low bidder; therefore, the low bidder
should not be penalized by rejecting all of the bids. If a rebid is requested,
it must be done internally by Parks; Purchasing will not participate.
Commission expressed concern over the working relationship between the Oakland
County Parks and Recreation Commission and Oakland County Purchasing; staff will
meet with Purchasing on this issue and report back to the Commission.
ROLL CALL VOTE:
AYES: Lozano, Olsen, Skarritt, Fox, G. Kuhn, R. Kuhn, Law, Lewis (8)
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(Commission Meeting, October 6, 1993)
NAYS: (0)
ABSTAIN: Korzon
A sufficient majority having voted, the motion carried.
ADDISON OAKS CHIMNEY REPAIR:
Chief of Design and Development Joe Figa updated the Commission on the status of
the chimney repairs at the Addison Oaks Conference Center. He described the
damage and explained what unforeseen repairs are necessary.
After reviewing alternatives, staff recommended to proceed with the repairs,
which are quoted at a cost of an additional $17,900.00. Total repair of this
chimney would then be $22,000.00.
Moved by Mr. G. Kuhn, supported by Mr. Skarritt to award the
additional repair of the chimney at the Addison Oaks Conference
Center to Atkins Construction in the amount not to exceed $17,900.00
and subject to no further change in this repair. Total contract
amount for this chimney will be $22,000.00. Contractor must submit
a statement on what work will be done plus report on the structural
integrity of the chimney.
ROLL CALL VOTE:
AYES: Olsen, Skarritt, Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis,
Lozano (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
OFFICE DIVIDERS - INDEPENDENCE OAKS NATURE CENTER:
Moved by Mr. R. Kuhn, supported by Mr. Skarritt to approve the
purchase of office divider panels at the Independence Oaks Nature
Center to Steel Equipment Company in the amount of $4,133.76.
AYES: Fox, Korzon, G. Kuhn, R. Kuhn, Law, Lewis, Lozano, Olsen,
Skarritt (9)
NAYS: (0)
Motion carried on a voice vote.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---Staffers Steve VandenBossche and Margit Beutel were thanked for their work on
the conceptual rendering of the proposed nature center addition.
The next meeting will be Wednesday, November 3; the budget work session will
begin at 9 a.m. and will be followed by a regular meeting.
The meeting was adjourned at 11:27 a.m.
Richard D. Kuhn, Jr. Karen Smith
Secretary Recording Secretary
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