HomeMy WebLinkAboutMinutes - 1994.04.20 - 38956OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
April 20, 1994
The meeting was called to order at 9:02 a.m. by Chairman Pecky D. Lewis, Jr. in the
grill room of the Glen Oaks Clubhouse.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Jean Fox, Ruth Johnson, Thomas
Law, L. Brooks Patterson, Roy Rewold, Richard Skarritt
COMMISSION MEMBERS ABSENT:
George Kuhn, Richard D. Kuhn, Jr., John Olsen
ALSO PRESENT:
Parks and Recreation
MI Dept. of Natural Resources
Parlovecchio Bldg. & Devel.
Oak Management Corporation, Inc.
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
Frank Trionfi, Chief, Admin. Services
Daniel Stencil, Chief of Parks
Mike Thibodeau, Chief of Golf
Jan Pung, Public Comm. Officer
Joe Figa, Chief of Design/Development
Tim Payne, District Wildlife Biologist
Julie Parsons, Wildlife Biologist
Mauro Bianchini, Vice President
Tony Parlovecchio
Brian Judge, Architect
Edward Fuller, President
George Lekas, Vice President
Moved by Mrs. Fox, supported by Mr. Skarritt to approve the minutes
of the meeting of March 16, 1994, as written.
AYES: Fox, Johnson, Lewis, Patterson, Rewold, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mrs. Fox, supported by Mr. Skarritt to approve the minutes
of the public hearing of March 16, 1994, as written.
AYES: Fox, Johnson, Lewis, Patterson, Rewold, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked, nor comments made, by the public.
(Commission Meeting, April 20, 1994)
Commissioner Patterson complimented Oak Management, citing their generosity in all
events in which they are asked to participate.
APPROVAL OF PAYMENTS:
Moved by Mr. Patterson, supported by Mr. Rewold to approve the
payment of Vouchers 3-109 through 3-234 and 4-1 through 4-199, and
the Interdepartmental Payment Register for the February charges paid
in March.
ROLL CALL VOTE:
AYES: Fox, Johnson, Lewis, Patterson, Rewold, Skarritt (6)
NAYS: (0)
A sufficient majority having voted, the motion carried.
ACTIVITIES REPORT:
The Activities Report for March, 1994, was accepted as filed.
ADDISON OAKS WILDLIFE MANAGEMENT PROGRAM:
Chief of Parks Dan Stencil reviewed the wildlife management program in which the
Parks have been involved for the last three years at Addison Oaks, along with
results achieved during this time. This program focuses on the Whitetail Deer
population in the parks.
Staff requested Commission approval to continue with the DNR Block Permit Program
at Addison Oaks for another three years. Staff will provide annual updates, aerial
censuses, plus will request the farmer who leases part of the park for agricultural
purposes to stop growing corn.
DNR Biologist Tim Payne also spoke about a new "egg shaking" program being tried
for the control of Canada Goose populations.
Moved by Mr. Skarritt, supported by Mr. Rewold to continue the
wildlife management program at Addison Oaks. This will include being
involved in the DNR's Block Permit Program, annual updates and aerial
censuses, plus working with the farmer who has an agricultural lease
for the park to stop growing corn.
ROLL CALL VOTE:
AYES: Law, Lewis, Rewold, Skarritt, Fox (5)
NAYS: Johnson (1)
A sufficient majority having voted, the motion carried.
GLEN OAKS CLUBHOUSE EXPANSION/PARKING LOT REVIEW:
As directed by the Commission at the March 16, 1994 meeting, staff reviewed the
following information pertinent to the clubhouse and parking lot expansion at Glen
Oaks:
(Commission Meeting, April 20, 1994)
Current facilities include:
Clubhouse (12,000 +/- square feet)
First floor Banquet room 4, 615* square feet
Grill room 1,055* square feet
Pro Shop 264* square feet
Kitchen, Storage, Restrooms
Second floor Apartment, Storage
Basement Concession snack window, Old bar/
grill room, Mechanical
*This is the square footage that pertains to the parking requirements.
Golf cart storage/staging area
Approximately 7,800 square feet for 61 golf carts.
Maintenance facility
Storage building, employee parking, service drive and yard.
Parking
219 spaces, two entrances/exits, lighted with landscaping and a fence along
the south side. To the west of the parking is No. 2 green; to the east is a
practice green and lawn area.
The original parking lot, which exists today, was constructed to the old 13 Mile Road
66 ft. right of way (ROW). The proposed ROW is 120 ft., plus a 10 ft. landscape
setback. Therefore, the present parking encroaches into the ROW and setback area
approximately 30 ft.
Current Farmington Hills' parking requirements are as follows:
6 spaces for each golf hole
1 space for each full-time employee
1 space for each 30 square feet of usable floor area (banquet)
1 space for each 75 square feet of usable floor area (grill room)
1 space for each 150 square feet of usable floor area (pro shop)
1 tree for each 2,800 square feet of parking surface, at 75 square
feet minimum for each tree
Using the above ordinance requirements, the present parking lot of 219 spaces
should be 278 spaces, a deficiency of 59. It is our understanding that if we only
repave the existing lot, we would not have to make any changes.
New ordinances have been adopted dealing with site considerations, which include
parking lot landscaping, greenbelts, lighting, signage, drainage, and other site
engineering requirements.
This site is considered nonconforming, and any improvements requiring a building
permit (modifications, renovations, or expansion) would mean bringing the site into
conformance.
(Commission Meeting, April 20, 1994)
A modification or renovation which would not add square footage but still require a
building permit would initiate a site review. This review could recommend an
additional 88 parking spaces, which include the spaces we are presently deficient,
plus the spaces we would lose for the required parking lot landscaping.
The proposed clubhouse expansion of approximately 3,200 square feet would require
189 new parking spaces, which also includes the landscape requirement. The front
61 parking spaces in the existing lot are in the proposed ROW. Because they would
be eliminated if 13 Mile Road was expanded, we may also be required to account for
them in the expanded parking, as they would not be included in the total number of
spaces required. This would bring the total of new spaces to 251 spaces.
Ingress and egress lands at the entrances may also have to be considered, as well
as the sidewalk requirement along 13 Mile Road.
Staff and Commission adjourned for a tour of the clubhouse and parking lot. The
golf cart storage area was also examined, which presently exists to the east of the
building. An area of approximately 30 ft. x 220 ft. (golf cart storage) and 20 ft. x
60 ft. (staging area) is needed. Staff is exploring the possibility of using the area
below the clubhouse for golf cart storage. This will depend on the final design and
the amount of usable space remaining after the design of the addition.
Commission expressed specific concerns, including:
*Aesthetics and size of the parking lot: Staff will meet with city officials to
see if there is a way we can do the parking lot without causing a problem and without
it becoming a detriment to the park. Also any other cost factors should be noted,
including asphalt, lighting, and landscaping.
*Storm drainage: There is drainage presently, but it may have to be
expanded.
*Health Department requirements for the kitchen remodeling.
*Air circulation requirements for smoking/no smoking areas and the kitchen.
*Clubhouse expansion bids should be handled by Parks staff rather than being
done through Oak Management Corporation.
Staff will meet with officials to address these concerns and specifically the parking
lot, in order to do this without it becoming a detriment to the park.
Commissioner Law requested this issue not be placed on the agenda again until the
June 1 meeting.
Mr. Fuller, president of Oak Management, noted that, with this additional delay in
obtaining the information necessary for Commission approval, construction on the
expansion will be delayed for a year. This time frame is used to take into con-
sideration avoiding the interruption of the golfing season. Those people who have
tentatively booked larger parties based on the expansion to be completed in 1995 will
be contacted and cancelled.
BIDS:
As per the information filed in the agenda, the following bids were approved:
(Commission Meeting, April 20, 1994)
Moved by Mr. Rewold, supported by Mr. Law to approve the purchase
of the following items as reviewed and recommended by staff and
Purchasing:
Annual supply of fertilizer for the golf courses and parks be split and
awarded to the low bidder for the greens fertilizer, fairway fertilizer,
and Nutralene, Turf Grass, in the amount of $25,664.00; and to the low
bidder for the Milorganite, United Horticultural, in the amount of
$1,512.00.
2,250 square feet of corrugated sheet metal pilings for White Lake Oaks
and Springfield Oaks Golf Courses to the low bidder, Jensen Bridge,
in the amount of $7,428.00.
Authorize the expenditure of $16, 859.20 to Detroit Edison to relocate
seven electrical poles and lines at Glen Oaks Golf Course. Staff will
doublecheck on whether or not the poles are in the right of way and
therefore Detroit Edison's expense to relocate.
Three Jacobsen riding greensmowers for White Lake Oaks, Springfield
Oaks, and Glen Oaks Golf Courses to the low bidder meeting specifi-
cations, W. F. Miller, in the amount of $12,471.00 each, for a total
purchase price of $37,416.00.
Split the bid for various asphalt projects and award to the low bidder
for Springfield Oaks and White Lake Oaks Golf Courses, Allied
Construction, in the amount of $33, 743.00; and to the low bidder for
the asphalt projects at Red Oaks, Asphalt Specialists, in the amount of
$19,150.00.
14 each 4-passenger pedalboats for Groveland Oaks, and 4 each 2-
passenger and 2 each 4-passenger pedalboats for Addison Oaks to the
low bidder meeting specifications, DMM Industries, in the amount of
$17,748.00.
Contract for the roof repairs at Independence Oaks to the low bidder,
Energy Shield, in the amount of $3, 780.00 for the Lakeview Shelter,
and $13,180.00 for the alternate of the built-up roof insulation at the
Beach Concession Building, for a total contract amount of $16, 960.00.
Contract for the installation of a 5" PVC well, with valve controls to the
existing system, for the Independence Oaks boathouse area to James
Layman Well Drilling, in the amount of $7, 309.00 .
Landscaping and site work for the newly -paved north entrance drive
and parking lot, plus the new drop-off area at the clubhouse, at White
Lake Oaks to the low bidder, F. J. Lafontaine & Sons in the amount of
$15, 622.00, plus a contingency of $1,578.00, for a total contract amount
of $17,200.00.
Contracts for the purchase and installation of trees in the parks as part
of the Urban and Rural Tree Planting Initiative Grant received from the
Small Business Administration as follows:
( Commission Meeting, April 20, 1994 )
Low bidder for nursery -grade trees for Red Oaks, C & H Landscaping,
in the amount of $5,875.00; low base bidder for nursery -grade trees at
Groveland Oaks, Lowrie's Landscaping, in the amount of $7, 050.00; low
bidder for park -grade trees at Lyon Oaks, Lowrie's Landscaping, in
the amount of $8,160.00; and low bidder for park -grade trees at Orion
Oaks, Olson Landscaping, in the amount of $6,277.50. Total amount of
the four contracts is $27, 362.50, plus a contingency of $1, 977.50, for
a total project cost of $29,340.00. The SBA grant is a 50/50 grant in
the amount of $14,670.00.
ROLL CALL VOTE:
AYES: Law, Lewis, Rewold, Skarritt, Fox, Johnson (6)
NAYS: (0)
A sufficient majority having voted, the motion carried.
Moved by Mr. Rewold, supported by Mrs. Fox to award the bid for the
purchase of 60 pairs of in -line skates for the Mobile Recreation program
to Don Thomas Sporthaus in the amount of $109.00 each, for a total
purchase price of $6,540.00.
Commission noted that the purchase is made reluctantly at this time in order to get
the program under way for this year. Staff was requested to check with the
Purchasing Division on the reason for receiving only one bid for this purchase.
ROLL CALL VOTE:
AYES: Lewis, Rewold, Skarritt, Fox, Law (5)
NAYS: Johnson (1)
A sufficient majority having voted, the motion carried.
Moved by Mrs. Fox, supported by Mr. Rewold to approve the purchase
of a Walker trim mower for Waterford Oaks to Oakland Lawn and
Garden, in the amount of $10, 995.00.
ROLL CALL VOTE:
AYES: Rewold, Skarritt, Fox, Johnson, Law, Lewis (6 )
NAYS: (0)
A sufficient majority having voted, the motion carried.
Because of concerns about the bidding process and receiving only one bid, the
request to purchase a turf sweeper for Waterford Oaks was withdrawn for re-
evaluation.
4-H LIAISON:
Per Miscellaneous Resolution #94081 from the Oakland County Board of Commissioners
Public Services Committee, the Parks Commission has been requested to have two
( Commission Meeting, April 20, 1994 )
people serve on a blue-ribbon committee for future recommendations for the
organization and funding of 4-H. Assistant Manager Jon Kipke will serve as staff
member representative.
Moved by Mrs. Johnson, supported by Mr. Skarritt to appoint Roy
Rewold as delegate to the blue-ribbon committee for recommendations
for the future organization and funding of 4-H; Ruth Johnson will serve
as alternate.
AYES: Fox, Johnson, Law, Lewis, Rewold, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
--- Commission/ Staff Retreat has been rescheduled as a one -day work session on
Wednesday, May 18, from 9:30 a.m. to 4:30 p.m. at White Lake Oaks. A facilitator
will be used this year. It's important for all commissioners to attend, if possible.
Commission requested that purchasing procedures be placed on the agenda for
discussion.
---The regular meeting on May 4 was rescheduled back to the regular time of 9 a.m.
at the Administration office.
Commissioners were also invited to the Oakland Parks Foundation's annual dinner
that same evening at Addison Oaks. The Parks Commission will pay for those
commissioners wishing to attend; commissioners bringing a spouse or guests must
pay for that meal at a cost of $30 each.
---Other important upcoming events: The Legislators/county commissioners update
meeting at White Lake Oaks on Friday, May 6, at 9 a.m.
Also, the annual recognition banquet will be 6:30 p.m. on Friday, May 13, at
Waterford Oaks.
---A newly -updated golf course fees study was distributed.
The next Commission meeting will be 9 a.m. on Wednesday, May 4, at the
administration office.
The meeting was adjourned at 12:30 a.m.
G�
Richard D . Kuhn, Jr. Karen Smith
Secretary Recording Secretary