HomeMy WebLinkAboutMinutes - 1994.08.17 - 38957OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
August 17, 1994
The meeting was called to order at 9:10 a.m. by Chairman Pecky D. Lewis, Jr. in the
commission room of the Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Jean Fox, Secretary Richard Kuhn,
Jr., Ruth Johnson, George Kuhn, L. Brooks Patterson, Richard Vogt
COMMISSION MEMBERS ABSENT:
Thomas Law, Roy Rewold, Richard Skarritt
ALSO PRESENT:
Parks and Recreation
Central Services
Dept. of Public Works
General Telephone Co.
Metropolitan Michigan Girl Scouts
Oakland Parks Foundation
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
Daniel Stencil, Chief of Parks
Mike Thibodeau, Chief of Golf
Joe Figa, Chief of Design/Development
Sue Delridge, Chief of Recreation
Sheila Cox, Accountant IV
Frank Trionfi, Chief, Admin. Services
Jan Pung, Public Comm. Officer
Barb Weishaar, Design/Development
Dave VanderVeen, Director
Patrick Campbell, Real Estate
Howard Johnston
Donna Tracy, Attorney
By Parrott, Executive Director
Moved by Mrs. Fox, supported by Mr. G . Kuhn to approve the minutes
of the meeting of July 6, 1994, as written.
AYES: Fox, Johnson, G. Kuhn, R. Kuhn, Lewis, Patterson (6)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
Oakland Parks Foundation Executive Director By Parrott updated the Commission on
the Lewis E. Wint Golf Outing to be held at Springfield Oaks Golf Course on
September 19. Chairman Lewis encouraged all commissioners to at least attend the
dinner that evening in support of this event.
Chief of Design and Development Joe Figa introduced Barb Weishaar, who is
temporarily transferred from Technical Support to Design and Development and is
putting together a natural resources inventory of the parks.
3 - 1
(Commission Meeting, August 17, 1994)
APPROVAL OF PAYMENTS:
Moved by Mr. G. Kuhn, supported by Mr. Patterson to approve the
payment of Vouchers 7-1 through 7-499 and 8-1 through 8-116; the
Interdepartmental Payment Register for the May payments paid in June
and the June charges paid in July; and the Oak Management Credits for
the second quarter of 1994.
ROLL CALL VOTE:
AYES: Fox, Johnson, G. Kuhn, R. Kuhn, Lewis, Patterson (6)
NAYS: (0)
A sufficient majority having voted, the motion carried.
STATEMENT OF OPERATIONS:
The Statement of Operations for the month ending June 30, 1994, were accepted as
filed.
EMERGENCY REPAIR - GROVELAND OAKS:
Staff requested Commission approval of the expenditure for emergency repairs to a
transformer at Groveland Oaks required after a lightning strike caused a failure at
the waterslide. The amount of the expenditure was $13,690.45.
The repairs will be covered through the County's self-insurance plan. Commission
must pay the contractor, Moote Electrical, and will be reimbursed the full amount
less our deductible of $1, 000 .
Moved by Mr. G. Kuhn, supported by Mrs. Fox to approve the payment
of $13, 690.45 to Moote Electrical for the transformer repair at Groveland
Oaks.
AYES: Fox, Johnson, G. Kuhn, R . Kuhn, Lewis, Patterson, Vogt (7 )
NAYS: (0)
Motion carried on a voice vote.
CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE:
The Capital Improvement Projects Budget Update as of June 30, 1994, was accepted
as filed.
ACTIVITIES REPORT:
The Activities Report for the month of June, 1994, was accepted as filed.
Staff was also commended for the excellent job done on the UCI BMX World
Championship of BMX Race at Waterford Oaks.
3 - 2
(Commission Meeting, August 17, 1994)
RED OAKS UPDATE:
Commissioner George Kuhn updated the Commission on the possible future drain
expansion that may be required at Red Oaks to avoid spillovers of the Clinton River.
GTE EASEMENT PROPOSAL - LYON OAKS:
Staff reviewed the proposal from GTE for a easement at Lyon Oaks to install a fiber
optic line for public utility. The easement will include the use of 300 feet from the
east corner of Old Plank Road and Pontiac Trail to place their switching equipment
box plus a 60-foot right-of-way to place their electronic equipment.
Contract has been reviewed by Pat Campbell; staff recommended Commission
approval.
Commission questioned the safety aspects of the equipment and recommended a hold
harmless clause be included in the contract.
Moved by Mr. R . Kuhn, supported by Mrs . Johnson to approve the
easement with GTE at Lyon Oaks; a hold harmless clause will be
included in the agreement.
ROLL CALL VOTE:
AYES: Johnson, G . Kuhn, R . Kuhn, Lewis, Patterson, Vogt, Fox (7 )
NAYS: (0)
A sufficient majority having voted, the motion carried.
GIRL SCOUT PROPERTY - WHITE LAKE OAKS:
Staff reviewed the history of the property transfer at White Lake Oaks to the North
Oakland County Girl Scout Council, including the reverter clause that transfers the
property back to Parks and Recreation if it is used for purposes other than
scouting.
The girl scout organization is now dissolving the North Oakland County Girl Scout
Council and are renaming it the Michigan Metropolitan Girl Scout Council.
Staff and Corporation Counsel recommend Commission approval of a conveyance as
an addendum to our agreement, which will drop the name of "North Oakland County
Girl Scout Council" and replace it with "Michigan Metropolitan Girl Scout Council";
the rest of the agreement, including the reverter clause, will remain the same.
Moved by Mr. R. Kuhn, supported by Mr. Patterson to approve the
Conveyance as an addendum to our property transfer agreement at
White Lake Oaks, dropping the name of "North Oakland County Girl
Scout Council" and replacing it with "Michigan Metropolitan Girl Scout
Council".
ROLL CALL VOTE:
AYES: G . Kuhn, R . Kuhn, Lewis, Patterson, Fox, Johnson (6 )
4�1
(Commission Meeting, August 17, 1994)
NAYS: (0)
A sufficient majority having voted, the motion carried.
EXCELLENCE NETWORK STAFF TRAINING - PHASE III:
Staff requested Commission approval to extend the contract for staff training with
HR Pros for an additional four months. Fee for this service is $1,500 per month, for
a total of $6, 000.
Moved by Mrs. Fox, supported by Mr. R. Kuhn to extend the contract
for staff training with HR Pros for the months of August through
November, 1994, in the amount of $1,500 per month, for a total of
$6,000; funds to be transferred from Contingency.
AYES: Fox, Johnson, G. Kuhn, R. Kuhn. Lewis, Patterson, Vogt (7)
NAYS: (0)
Motion carried on a voice vote.
GOLF POLICY CHANGE:
Chief of Golf Mike Thibodeau explained the current golf league policy, in which we
permit individuals to miss their golf league scheduled times and then make up their
absences at their own convenience at any time they choose. In essence, the league
players who miss are receiving two tee times and paying for one.
Staff is now recommending we eliminate the policy allowing league players to make up
a missed tee time on an individual basis. If the entire league cannot play for
whatever reason, we will continue to extend the league as many weeks as needed.
Moved by Mrs. Johnson, supported by Mr. G . Kuhn to adopt the golf
league policy change, which will eliminate allowing league players to
make up missed tee times on an individual basis.
ROLL CALL VOTE:
AYES: R. Kuhn, Lewis, Patterson, Vogt, Fox, Johnson, G . Kuhn (7 )
NAYS: (0)
A sufficient majority having voted, the motion carried.
Commission requested staff give sufficient advance notice of this policy change by
posting signs in the pro shops and by notifying the leagues by letter.
RESTROOM PARTITIONS - SPRINGFIELD AND RED OAKS GOLF COURSES:
Moved by Mr. R. Kuhn, supported by Mrs. Johnson to award the bid
for the purchase and installation of Santana solid plastic restroom
partitions for all four restrooms at Springfield Oaks and the mens' room
at the Red Oaks Clubhouse to the low bidder, Airtec, in the amount of
$6,050.
3 - 4
(Commission Meeting, August 17, 1994)
Commissioner Patterson suggested the Commission consider accepting the second low
bid, a difference of only $177, and the vendor is from Oakland County.
Pros and cons of a change in purchasing guidelines were discussed.
Motion and support were withdrawn.
Commission concurred to wait until the next Commission meeting and have a
representative from Oakland County Purchasing present to discuss the issue of the
purchasing guidelines and this bid again.
ELECTRICAL WORK - RED OAKS MAINTENANCE BUILDING:
Staff requested Commission approval of the expenditure of $15,441.73 for electrical
work completed as part of the addition to the Red Oaks Maintenance Building. Staff
had originally planned to do the project; however the City of Madison Heights would
not issue our staff member an electrical permit.
Moved by Mrs. Fox, supported by Mr. Vogt to approve the expenditure
of $15,441.73 for the wiring of the new addition to the Red Oaks
maintenance building and upgrading the old building with exit and
emergency lighting, additional electrical service panel, and wiring of
the new gas pumps, to F. W. Moote Electrical, Inc.
ROLL CALL VOTE:
AYES: Lewis, Patterson, Vogt, Fox, G. Kuhn, R. Kuhn (6)
NAYS: Johnson (1)
A sufficient majority having voted, the motion carried.
Chairman Lewis and Manager Richard will meet with Mayor Suarez to discuss our two
governmental agencies to see if we can better our working relationship .
INDEPENDENCE OAKS PLAY AREA EXPANSION:
Moved by Mr. Patterson, supported by Mr. G. Kuhn to award the bid
for the purchase of play equipment for the play area expansion at
Independence Oaks to Columbia Cascade in the amount of $38, 645; also,
award the bid for the installation of the play equipment to K & V
Contractors in the amount of $11,885, plus a contingency of $600, for
a total budgeted amount of $51,130 .
ROLL CALL VOTE:
AYES: Patterson, Vogt, Fox, Johnson, G. Kuhn, R . Kuhn, Lewis (7 )
NAYS: (0)
A sufficient majority having voted, the motion carried.
INDEPENDENCE OAKS NATURE CENTER ADDITION GRANT RESOLUTION:
3 - 5
(Commission Meeting, August 17, 1994)
Staff requested Commission approval of a resolution to execute the grant agreement
for the expansion of the Independence Oaks Nature Center. This will be a
Recreation Bond Grant in the amount of $225,000.
Moved by Mrs. Fox, supported by Mrs. Johnson to approve the
following resolution to execute the grant agreement for the expansion
of the Independence Oaks Nature Center:
"RESOLVED, that the Parks and Recreation Commission of the County
of Oakland, Michigan, does hereby accept the terms of the Agreement
as received from the Michigan Department of Natural Resources, and
that the Oakland County Parks and Recreation Commission does hereby
specifically agree, but not by way of limitation, as follows:
1. To appropriate the sum of One hundred fifty thousand ($150,000
dollars to match the grant authorized by the DEPARTMENT and to
appropriate such additional funds as shall be necessary to
complete the project.
2. To maintain satisfactory financial accounts, documents, and
records to make them available to the DEPARTMENT for auditing
at reasonable times.
3. To construct the project and provide such funds, services, and
materials as may be necessary to satisfy the terms of said
Agreement.
4. To authorize Ralph Richard, Manager, to be the local Authorized
Representative to sign documents on behalf of Oakland County Parks
and Recreation Commission of the County of Oakland, Michigan.
5. To comply with any and all terms of said Agreement including all
terms not specifically set forth in the foregoing portions of this
Resolution. "
AYES: Fox, Johnson, G . Kuhn, R . Kuhn, Lewis, Vogt (6 )
NAYS: (0)
Motion carried on a voice vote.
SPRINGFIELD OAKS ACTIVITIES CENTER ENTRANCE PAVING:
Chief of Design Joe Figa updated the Commission on the status of the entrance
paving project at the Springfield Oaks Activities Center, noting the plans are nearly
complete, with just a few changes necessary before going out to bid.
Cost for this project is estimated at approximately $180, 000.
Staff is still hoping to complete this project before winter.
Commissioner Johnson noted that township officials had contacted her with some
concerns on this project. Mr. Figa responded that staff has spoken to the township
several times and are addressing their concerns, but will contact Township Super-
visor Walls again.
3 - 6
(Commission Meeting, August 17, 1994)
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---Purchase of the 81 acres adjacent to Lyon Oaks is in process. Also, progress is
being made on the offer for the Rose Township parcel.
---Vice Chairman Fox brought to the attention of the board all of the staff and
former staff who are involved at the board level of the Michigan Recreation and Park
Association.
The next Commission Meeting will be at 9 a.m. on Wednesday, September 7, at the
administration office.
The meeting was adjourned at 10:46 a.m.
�- c
Richard D. Kuhn, Jr. Karen Smith
Secretary Recording Secretary
3 - 7