HomeMy WebLinkAboutMinutes - 1994.06.01 - 38965OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
June 1, 1994
The meeting was called to order at 9:12 a.m. by Chairman Pecky D. Lewis, Jr. in
Room C of the Wixom Community Center.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Jean Fox, Ruth Johnson, Thomas
Law, John Olsen, L. Brooks Patterson, Roy Rewold, Richard Skarritt
COMMISSION MEMBERS ABSENT:
Secretary Richard Kuhn, Jr., George Kuhn
ALSO PRESENT:
Parks and Recreation
Central Services
Real Estate Division
Oak Management Corporation
City of Wixom
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
Frank Trionfi, Chief, Admin. Services
Daniel Stencil, Chief of Parks
Mike Thibodeau, Chief of Golf
Jan Pung, Public Comm. Officer
Joe Figa, Chief of Design/Development
Sue Delridge, Chief of Recreation
Sheila Cox, Accountant IV
Brad Baker, Asst. Park Supervisor
Dave VanderVeen, Director
Pat Campbell, Attorney
Edward Fuller, President
George Lekas, Vice President
John Momberg, Councilman
Moved by Mr. Olsen, supported by Mr. Skarritt to approve the minutes
of the meeting of May 4, 1994, with the following correction:
Page 3 - 4 under Independence Oaks Master Plan Review, add the
following phrase to the end of the motion to read: ... in the amount of
$14,950, "plus $450 for an optional workshop, for a total of $15,400."
AYES: Fox, Lewis, Olsen, Patterson, Rewold, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked, nor comments made, by the public.
Chairman Lewis welcomed Wixom City Council member John Momberg to the meeting.
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( Commission Meeting, June 1, 1994 )
APPROVAL OF PAYMENTS:
Moved by Mrs. Fox, supported by Mr. Rewold to approve the payment
of Vouchers 5-1 through 5-332 and the Interdepartmental Payment
Register for the March payment paid in April, 1994.
ROLL CALL VOTE:
AYES: Fox, Lewis, Olsen, Patterson, Rewold, Skarritt (6)
NAYS: (0)
A sufficient majority having voted, the motion carried.
STATEMENT OF OPERATIONS:
The Statement of Operations for the month ending April 30, 1994, were accepted as
filed.
CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE:
The Capital Improvement Projects Budget Update as of March 31, 1994, was accepted
as filed.
ACTIVITIES REPORT:
The Activities Report for the month of April, 1994, was accepted as filed.
AWARD PRESENTATION:
Manager Richard announced that the Commission recently received the organization
award from 4-H as "Friends of 4-H."
Chairman Lewis thanked Commissioner Olsen for his service and contributions to the
Commission and presented him with a lifetime pass to the Oakland County Parks.
Commissioner Rewold expressed his concerns about the change in the Road Com-
mission delegate to the board after only six months rather than a full year and the
break in continuity this causes. Commissioner Olsen noted that this was a special
request and he does not foresee this situation happening again.
GLEN OAKS RENOVATION:
Staff updated the Commission on the proposed Glen Oaks renovations, addressing
specific concerns Commissioners noted at previous meetings.
-- Health Department has looked at the ventilation system and expects no problems.
-- Water drainage/runoff - Seems to be adequate for any addition, but must be
engineered out.
---Parking lot requirements:
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( Commission Meeting, June 1, 1994 )
1. If we only renovate the clubhouse structure -- cosmetic -- then we can
resurface the existing lot without any additional spaces being added. It would be
our decision to add landscape islands, thereby making up spaces lost to the islands.
2. If the addition is authorized, then Farmington Hills would recommend
requiring only the parking needed for the addition (approximately 100 spaces) . The
59 spaces that we are presently deficient would not be required. The appropriate
ingress and egress lanes and landscaping would also be required.
The new parking would also be required to be set back in accordance with the
ordinances.
We would only have to provide a minimum amount of lighting, to be determined by us.
Commission reiterated their concerns that the parking lot be as visually unobtrusive
as possible.
The final site and building plans are subject to approval of the Historic District
Commission and Planning Commission.
Vice Chairman Fox voiced the following concern:
"I would like to approach this from a different point of view. I think everything that
has been said is quite valid. I am one of the seven people who voted for this back
in November. At the time I thought it would be nice to have more people in the
banquet facility.
There have since been some local eruptions in my community. Since this word has
gotten around, I find that both of my county commissioners are quite unhappy about
this proposed change. We have ten hotels in Farmington Hills that are going to be
grossly impacted by our becoming a beautiful Roma Hall. These are people that are
paying taxes not only to support parks and recreation, but everything else. This
is a sour situation, making life difficult for them because we're spending taxpayers
money to expand our facility. It is not only Farmington Hills; I had a call the other
day from someone from the Novi Chamber of Commerce wondering what we are doing.
This all affects private economy. We are a public body, and if I had realized
everything that this is going to lead to, I would probably not have been one of the
seven people who voted for it in November.
We have always had a philosophy that this commission would not be in conflict with
local government. We wanted to buy 700 acres of beautiful parkland that now will
become Heritage Park in Farmington Hills. We looked at it and worked on funding;
when we found out Farmington Hills wanted that land, we backed off and we kept
good relations. So we didn't buy that for Oakland County, although we needed
parks down here. Now we have the rookery, so things work out. We don't want to
be in conflict.
When you have got a business community and your county commissioners locally are
questioning the intent and the future impact of something we are doing with our tax
money, I thing we'd better do a little thinking. Reluctantly, at this point, because
of the situation which has changed since I voted, I do not feel that I can support this
any longer. "
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( Commission Meeting, June 1, 1994 )
Commission discussed what steps are next and what is needed to proceed; whether
or not the park is a non -confirming use of the local zoning; plus ensuring the
architectural firm has an errors and omissions insurance policy, and that the Com-
mission has the right to use their architectural plans.
Moved by Mr. Patterson, supported by Mr. Olsen to support the con-
ceptual site plan for the Glen Oaks renovation as revised. Staff will
report back to the Commission with final conceptual plans for approval,
after receiving approvals from the Farmington Hills Historic District
and Planning Commission. The final conceptual plans are to include
architectural landscape design, plus any necessary engineering
drawings.
Vice Chairman Fox reiterated her concern, noting, "Commissioner Patterson has
been very careful in the wording of his motion to incorporate the concerns of several
commissioners. However, I don't find that this motion incorporates the problems I
am having with this, which is a question of philosophy and a question of our mission
statement. This puts us in conflict with our business community; I cannot support
the motion. "
ROLL CALL VOTE:
AYES: Johnson, Lewis, Olsen, Patterson, Rewold, Skarritt (6)
NAYS: Law, Fox (2 )
A sufficient majority having voted, the motion carried.
As per the information filed in the agenda, the following bids were approved:
Moved by Mr. Rewold, supported by Mr. Patterson to split the bid for
the rental of 6, 000 bleacher seats, plus their transportation to and from
the site, in preparation for hosting the World Championships of BMX
Race at Waterford Oaks, and award as follows: Bleacher rental only
from Motor Marketing International of Detroit for $15, 000; plus bleacher
transportation to and from the site to Safeway Steel Products of Detroit.
In addition, Safeway Steel products will provide supervision at a rate
of $432 per 8-hour day to be used for the set up of the bleachers, and
may be exercised as an option for their take down, for the not -to -
exceed figure of $4,884. The total amount will be $19,884.
AYES: Fox, Johnson, Law, Lewis, Olsen, Patterson, Rewold, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Rewold, supported by Mr. Olsen to award the contract
for the installation of a 62' x 27' x 811, 6-bag mix reinforced with 10 ga.
6 x 6 wire, concrete pad for a material storage bin system at
Independence Oaks to the low bidder, McCarthy Construction, in the
amount of $5,640.
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(Commission Meeting, June 1, 1994)
AYES: Fox, Johnson, Law, Lewis, Olsen, Patterson, Rewold, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Olsen, supported by Mrs. Johnson to award the purchase
of a 8-foot wide, 30-foot span, steel bridge for the Glen Oaks Golf
Course to the low bidder, Steadfast Bridges, in the amount of $5,888.
AYES: Fox, Johnson, Law, Lewis, Olsen, Patterson, Rewold, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Rewold, supported by Mrs. Fox to award the contract to
pave the service yard and drive at Waterford Oaks to the low bidder,
Asphalt Specialists, Inc., in the amount of $35, 210 which includes the
base bid and alternates 1 and 2, plus a 10% contingency of $3,500, for
a total budgeted amount of $38, 710.
ROLL CALL VOTE:
AYES: Law, Lewis, Olsen, Patterson, Rewold, Skarritt, Fox (7)
NAYS: (0)
A sufficient majority having voted, the motion carried.
Moved by Mr. Skarritt, supported by Mr. Law to award the purchase
of a Smithco turf sweeper for Waterford Oaks to W . F . Miller Lawn
Equipment in the amount of $16,600.
AYES: Fox, Johnson, Law, Lewis, Olsen, Patterson, Rewold, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
The bid for the lightweight tables was removed from the agenda and will be brought
back with additional information.
Commission recommended staff break down the bid on the purchase and installation
of the submersible pump for Glen Oaks to purchase the pump separately from the low
bidder and get a contract for the installation.
Commission reiterated their concerns about getting single source bids and suggested
possible ways for staff to assist Purchasing to avoid receiving them.
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(Commission Meeting, June 1, 1994)
LYON OAKS REVIEW:
Staff updated the Commission on the status of the land acquisition grants in process
for Lyon Oaks, noting negotiations are underway for the 101 acres and that the
grant for the 188-acre parcel has made the final cut and is waiting for final approval
from the state legislature.
EXECUTIVE SESSION:
Moved by Mrs. Fox, supported by Mr. Olsen to adjourn the meeting to an
executive session.
AYES: Fox, Johnson, Law, Lewis, Olsen, Rewold, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
The meeting was adjourned to an Executive Session at 11:20 a.m.
The meeting was re -convened at 11:40 a.m.
MANAGER'S REPORT:
The Manager's Report is as filed in the agenda.
The next Commission Meeting will be at 9 a.m. on Wednesday, July 6, at Groveland
Oaks County Park.
The meeting was adjourned at 11:42 a.m.
Richard D. Kuhn, Jr. Karen Smith
Secretary Recording Secretary
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