HomeMy WebLinkAboutMinutes - 1994.03.16 - 38966OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
March 16, 1994
The meeting was called to order at 9:08 a.m. by Vice Chairman Jean Fox in the
commission room of the Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Jean Fox, Secretary Richard D. Kuhn,
Jr., Thomas Law, John Olsen, Richard Skarritt
COMMISSION MEMBERS ABSENT:
Ruth Johnson, George Kuhn, L. Brooks Patterson, Roy Rewold
ALSO PRESENT:
Parks and Recreation
Dept. of Central Services
OC Sheriff's Dept. -Parks Div.
APPROVAL OF MINUTES:
Ralph Richard, Manager
Frank Trionfi, Chief, Admin. Services
Daniel Stencil, Chief of Parks
Sheila Cox, Accountant IV
Mike Thibodeau, Chief of Golf
Jan Pung, Public Comm. Officer
Joe Figa, Chief of Design/Development
Jim Dunleavy, Recreation Specialist
Dave VanderVeen, Director
Joe Lambourn, Sgt.
Moved by Mr. Skarritt, supported by Mr. Law to approve the minutes
of the meeting of February 16, 1994, as written.
AYES: Fox, R. Kuhn, Law, Lewis, Olsen, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked, nor comments made, by the public.
APPROVAL OF PAYMENTS:
Moved by Mrs. Fox, supported by Mr. Olsen to approve the payment of
Vouchers 2-118 through 2-243 and 3-1 through 3-108, and the Inter-
departmental payment Register for the January charges paid in
February.
AYES: Fox, R. Kuhn, Law, Lewis, Olsen, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
STATEMENT OF OPERATIONS:
The Statement of Operations for the month ending January 31, 1994, was accepted
as filed.
CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE:
The Capital Improvement Projects Budget Update as of January 31, 1994, was
accepted as filed.
3 - 1
(Commission Meeting, March 16, 1994)
ACTIVITIES REPORT:
The Activities Report for February, 1994, was accepted as filed.
1993 AUDIT REPORT:
Moved by Mr. R. Kuhn, supported by Mr. Law to receive the 1993 Audit
Report from Janz & Knight as filed, and to amend the 1993 Operating
Budget to $8,915,156 with the individual amounts for each budget
center to be the same as those shown in the "actual" column of page
11 of the report. This action is in compliance with the Michigan
Uniform Local Budgeting Act and the Commission's By -Laws.
ROLL CALL VOTE:
AYES: Fox, R. Kuhn, Law, Lewis, Olsen, Skarritt (6)
NAYS: (0)
A sufficient majority having voted, the motion carried.
STATE PARKS 75TH ANNIVERSARY CELEBRATION:
The Michigan Department of Natural Resources has requested Commission support of
the State Parks' 75th Anniversary Celebration by donating the use of a showmobile
and two sets of bleachers for their 3-day event on June 3, 4, and 5.
Moved by Mr. Skarritt, supported by Mr. Olsen to waive the fee and
donate the use of a showmobile and two sets of bleachers to the
Michigan Department of Natural Resources for their 3-day State
Parks' 75th Anniversary Celebration on June 3, 4, and 5, 1994.
AYES: Fox, R. Kuhn, Law, Lewis, Olsen, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
GRANT APPLICATION SUBMISSION:
Moved by Mr. R. Kuhn, supported by Mr. Law to adjourn the meeting to
a public hearing.
AYES: Fox, R. Kuhn, Law, Lewis, Olsen, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
The meeting was adjourned to a public hearing at 9:25 a.m.
The meeting was reconvened at 9:34 a.m.
Chief of Design Joe Figa noted that the Department of Natural Resources notified
staff that the deadline to submit applications to request matching Land and Water
Conservation, Natural Resources Trust, and Recreation Bond funds is April 1.
A public hearing, which is a requirement of the Department of Natural Resources
to qualify for funds, was conducted. Notice of the hearing was advertised in
area newspapers.
Staff recommended the following grant be submitted: Waterford Oaks Acquisition.
This project consists of a proposed acquisition of two parcels adjacent to
Waterford Oaks, one approximately 15 acres and one approximately 3 acres, for a
total of approximately 18 acres.
3 - 2
(Commission Meeting, March 16, 1994)
The estimated cost for this acquisition is $230,000 and will be a 75/25 matching
grant with $172,500 coming from the Michigan Natural Resources Trust Fund and
$57,500 from the Oakland County Parks and Recreation Commission.
Staff requested Commission approval of a resolution to submit the grant
application.
Moved by Mrs. Fox, supported by Mr. Skarritt to approve the
following resolution for the submission of a grant application:
WHEREAS, the Oakland County Parks and Recreation Commission
has been notified by the Department of Natural Resources that
application for cost sharing Michigan Natural Resources Trust Fund
may be submitted by April 1, 1994; and
WHEREAS, the Oakland County Parks and Recreation Commission
has identified and established priorities for acquisitions within
the adopted Recreation Master Plan; and
WHEREAS, the Oakland County Parks and Recreation Commission
recommends the filing of the following application to the Department
of Natural Resources for a matching grant:
WATERFORD OAKS ACQUISITION
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission recommends submission of the above -said grant
application with the appropriate matching funds to be designated
from the one -quarter mill.
ROLL CALL VOTE:
AYES: R. Kuhn, Law, Lewis, Olsen, Skarritt, Fox (6)
NAYS: (0)
A sufficient majority having voted, the motion carried.
Staff also noted that, after further investigation into the ISTEA grant program,
the Oakland County Parks and Recreation Commission's trail paving project does
not qualify under the intent of the program; therefore, the application for grant
funding will not be submitted.
GROVELAND OAKS PLAY FACILITY:
Moved by Mr. Olsen, supported by Mr. R. Kuhn to award the contract
for the site work for the major play facility at Groveland Oaks,
including excavation and grading of the project site, playing a
drainage system, and installation of concrete walks, ramps, and
minor retaining walls, to the low bidder, Larry Fornari, in the
amount of $38,500, plus a ten percent contingency of $3,850, for a
total budgeted amount of $42,350. Approval of this contract is
contingent upon review and approval by the Michigan Department of
Natural Resources.
ROLL CALL VOTE:
AYES: Law, Lewis, Olsen, Skarritt, Fox, R. Kuhn (6)
NAYS: (0)
A sufficient majority having voted, the motion carried.
3 - 3
(Commission Meeting, March 16, 1994)
GLEN OAKS/SPRINGFIELD OAKS PAVING PROJECTS:
Staff reviewed the proposed paving projects at Glen Oaks and Springfield Oaks.
Commission approval was requested to retain Giffles Webster for engineering
services, including site topo phase, preliminary and final design phases, bidding
phase, contract administration phase, construction layout, and record drawing
phase. Construction inspection will be an added cost.
Commission questioned how the paving project at Glen Oaks is affected by the
proposed clubhouse expansion and the planned golf cart storage, plus the
aesthetics of the parking lot.
Moved by Mrs. Fox, supported by Mr. Law to table the Glen Oaks
paving project.
AYES: Fox, R. Kuhn, Law, Lewis, Olsen (5)
NAYS: Skarritt (1)
Motion carried on a voice vote.
For Springfield Oaks, Commission directed staff to look into designing a road
that goes around the front entrance, including a drop off area, and then
continues up into the upper parking lot.
Moved by Mr. R. Kuhn, supported by Mr. Law to retain the engineering
firm of Giffles Webster for engineering and surveying services for
the proposed paving project at the Springfield Oaks Activities
Center, in the amount of $17,000, plus 20 percent to incorporate the
road around the front entrance, for a total budgeted amount of
$20,400.
AYES: Fox, R. Kuhn, Law, Lewis, Olsen, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
Staff also noted we have been working with the 4-H Fair Board about building an
addition to the Activities Center and incorporating the two offices not in use
there now rather than them moving the previously proposed trailer onto the site.
It would provide better use of the building and be more cost effective to them.
COMMUNITY ASSISTANCE PROGRAM - MOBILE RECREATION:
Moved by Mr. R. Kuhn, supported by Mr. Law to approve the Mobile
Recreation's Community Assistance Program for 1994 in the amount of
$20,000.
AYES: Fox, R. Kuhn, Law, Lewis, Olsen, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
BIDS:
As per the information filed in the agenda, the following bids were approved:
Moved by Mrs. Fox, supported by Mr. Olsen to approve the purchase of
the following items as reviewed and recommended by staff and
Purchasing:
3 - 4
(Commission Meeting, March 16, 1994)
Two skate mobiles and one sports mobile for the Mobile Recreation
program to the low bidder, Utility Trailer Sales, in the amount of
$14,700 for the skate mobiles and $7,642 for the sports mobile, for
a total amount of $22,342.
52 dozen light blue shirts for the part-time staff to the low
bidder, Graphmark Services, in the amount of $5,129.28.
Automatic bedknife grinder for White Lake Oaks to the low bidder,
Spartan Distributor, in the amount of $5,687.
Jacobsen 84" diesel reel mower for the Springfield Oaks Golf Course
to W. F. Miller in the amount of $16,662.
50 hp diesel front-end loader tractor for the Springfield Oaks Golf
Course from the low bidder, Munn Ford, in the amount of $23,235.07.
72" out -front diesel rotary mower for Red Oaks Golf Course to
Spartan Distributor in the amount of $11,444.
Steiner utility tractor for Addison Oaks to Industrial Sales in the
amount of $13,997.
Replacement dock system for Independence Oaks to the low bidder,
Great Lakes Docks and Decks, in the amount of $30,343.36.
Jacobsen Model 5111 rotary mower for Independence Oaks to W. F.
Miller in the amount of $34,620.
ROLL CALL VOTE:
AYES: Lewis, Olsen, Skarritt, Fox, R. Kuhn, Law (6)
NAYS: (0)
A sufficient majority having voted, the motion carried.
COMMISSION/STAFF RETREAT UPDATE:
Chairman Lewis reviewed plans for the Commission/staff retreat scheduled for
April 22-23 and requested commitments from the Commission members to attend.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---Letters of invitation will be sent shortly for the May 6 legislators breakfast
meeting at White Lake Oaks. State legislators from Oakland County, county
commissioners, and parks commissioners will be invited to attend.
---Commission concurred to send representatives from the Commission and staff to
attend the 1994 Special Park Districts Forum in Vancouver.
---Manager Richard distributed copies of a letter being sent to the editor of the
Oakland Press in response to an article recently written about "The Fridge."
The next meeting is scheduled for 9 a.m. on Wednesday, April 20, 1994 at Glen
Oaks Golf Course.
The meeting was adjourned at 11:20 a.m.
Richard D. Kuhn, Jr. Karen Smith
Secretary Recording Secretary
3 - 5