HomeMy WebLinkAboutMinutes - 1994.05.04 - 38968OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
May 4, 1994
The meeting was called to order at 9:08 a.m. by Chairman Pecky D. Lewis, Jr. in the
commission room of the Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Jean Fox, Secretary Richard Kuhn,
Jr., George Kuhn, Ruth Johnson, Thomas Law, John Olsen, L. Brooks Patterson,
Richard Skarritt
COMMISSION MEMBERS ABSENT:
Roy Rewold
ALSO PRESENT:
Parks and Recreation
Central Services
Community Mental Health
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
Frank Trionfi, Chief, Admin. Services
Daniel Stencil, Chief of Parks
Mike Thibodeau, Chief of Golf
Jan Pung, Public Comm. Officer
Joe Figa, Chief of Design/Development
Sue Delridge, Chief of Recreation
Sheila Cox, Accountant IV
Ray Delasko, Park Supervisor
Mike Willhite, Gr. Equipment Mechanic
Sandy DeVonce, Recreation Specialist
Jim Dunleavy, Recreation Specialist
Dave VanderVeen, Director
Tom Woodward
Pat Shiflet
Staff distributed a page of the April 20, 1994, minutes that had been omitted in the
mailing of the agenda.
Moved by Mr. Olsen, supported by Mrs. Fox to approve the minutes of
the meeting of April 20, 1994, as written.
AYES: Fox, Johnson, G . Kuhn, R . Kuhn, Lewis, Olsen, Patterson, Skarritt (8 )
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked, nor comments made, by the public.
APPROVAL OF PAYMENTS:
Moved by Mrs. Fox, supported by Mr. Olsen to approve the payment of
Vouchers 4-200 through 4-372.
(Commission Meeting, May 4, 1994)
ROLL CALL VOTE:
AYES: Fox, Johnson, G . Kuhn, R . Kuhn, Lewis, Olsen, Patterson, Skarritt (8 )
NAYS: (0)
A sufficient majority having voted, the motion carried.
STATEMENT OF OPERATIONS:
The Statement of Operations for the month ending March 31, 1994, were accepted as
filed.
AWARD PRESENTATION:
Chief of Parks Operations Dan Stencil informed the Commission that staff at
Independence Oaks received the Best Gadget Award from the Great Lakes Parks
Institute at Indiana University this past February.
Grounds Equipment Mechanic Mike Willhite showed a brief slide presentation on some
of the "gadgets" presented by park staff entered into this category.
Commissioner Olsen suggested staff pursue patents on these ideas whenever
feasible.
RECREATION RESPITE PROGRAM:
Staff from Parks and Community Mental Health presented the proposed Recreation
and Respite Program, which will provide quality recreation programs to the disabled
and leisure time for their care givers.
Parks' involvement in the program was outlined, including hiring a program
specialist to assist in the pilot program.
For this year, funding will be reimbursed to the Parks from Community Mental
Health.
Commission expressed concerns over future years' funding and inquired about the
criteria set for the program's merit review.
Moved by Mr. Patterson, supported by Mr. G . Kuhn to support the
Recreation and Respite Program between the Oakland County Parks and
Recreation Commission and Oakland County Community Mental Health,
with an annual review for renewal by the Parks Commission.
ROLL CALL VOTE:
AYES: Johnson, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Patterson,
Skarritt, Fox (9 )
NAYS: (0)
A sufficient majority having voted, the motion carried.
BIDS:
(Commission Meeting, May 4, 1994)
As per the information filed in the agenda, the following bids were approved:
Moved by Mr. Skarritt, supported by Mr. R. Kuhn to award the
contract for Fourth of July fireworks displays at Addison Oaks and
Groveland Oaks, plus a fireworks display for the opening ceremony at
the World BMX Championships at Waterford Oaks, to Independence
Professional Fireworks of Osseo, Michigan, in the amount of $6, 000 per
show at Addison Oaks and Groveland Oaks, plus $1,500 for the show at
Waterford Oaks.
AYES: Fox, Johnson, G . Kuhn, R. Kuhn, Law, Lewis, Olsen, Patterson, Skarritt
(9)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. R. Kuhn, supported by Mr. Patterson to split the bid and
award the purchase of the annual supply of turf chemicals as follows:
Thiram fungicide, Con Front herbicide, and Triamine herbicide to the
low bidder, UAP, for $2,446.27; Clearys 3336 fungicide, Banner
fungicide, Bayleton fungicide, Primo Growth regulator, Aquatreat,
Round Up herbicide, and Lawn Plex nutrient to the low bidder,
Turfgrass, in the amount of $12,449.20; and Thalonil fungicide to the
low bidder, Terra, in the amount of $966.00.
AYES: Fox, Johnson, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Patterson, Skarritt
(9)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Skarritt, supported by Mr. R. Kuhn to approve the pur-
chase of five (5) additional electric golf carts for White Lake Oaks to the
low bidder, Club Car, in the amount of $2,545 each, for a total pur-
chase price of $12, 725 .
AYES: Fox, Johnson, G . Kuhn, R. Kuhn, Law, Lewis, Olsen, Skarritt (8 )
NAYS: (0)
ABSTAIN: Patterson (1)
Motion carried on a voice vote.
Moved by Mr. Patterson, supported by Mr. Law to approve the
purchase of two Kawasaki 20 hp utility vehicles for Glen Oaks Golf
Course to the low bidder, Industrial Vehicle Sales, in the amount of
$5,695 each, for a total purchase price of $11,390.
(Commission Meeting, May 4, 1994)
AYES: G . Kuhn, R . Kuhn, Law, Lewis, Olsen, Patterson, Skarritt (7 )
NAYS: Johnson (1)
ABSTAIN: Fox (1)
Motion carried on a voice vote.
INDEPENDENCE OAKS MASTER PLAN REVISION:
Chief of Design Joe Figa noted that the current master plan for Independence Oaks
is 21 years old and needs to be updated .
Requests for Proposals were sent to 15 firms with 13 responding. A team of 5 people
was selected from staff to review the proposals using set criteria. The top four
firms were selected and interviewed, with staffs final recommendation being Carlisle
Associates. The fee for their services will be $14,950.
Commissioner Law expressed his concerns over the wetlands preservation; staff
noted that this has already been discussed with the consultant.
Moved by Mr. Olsen, supported by Mr. R. Kuhn to award the contract
for the Independence Oaks master plan to Carlisle Associates in the
amount of $14, 950, plus $450 for an optional workshop, for a total of
$15,400.
ROLL CALL VOTE:
AYES: G . Kuhn, R . Kuhn, Law, Lewis, Olsen, Skarritt, Fox, Johnson (8 )
NAYS: (0)
A sufficient majority having voted, the motion carried.
EXCELLENCE NETWORK:
Public Communications Officer Jan Pung updated the Commission on the progress of
the Excellence Network Program for staff .
1993 BUS PROGRAM:
Recreation Specialist Jim Dunleavy updated the Commission on the Mobile Recreation
bus program, noting that one *of the older buses will be placed in the County's 1994
fall auction for sale. Staffs goal will be to provide as many services and as many
trips with one less bus.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---Commission questioned the reservation system currently used at the golf courses;
they requested staff consider a system similar to what's being done in Florida, in
which the residents get a one -day advance notice to place their reservations before
reservations are accepted from non-residents.
(Commission Meeting, May 4, 1994)
---Staff met with Farmington Hills Planning Department regarding the proposed
parking lot improvements at Glen Oaks. The Planning Department will now only
require an additional 100 parking spaces for the proposed addition; they will not
require us to make up the 59 spaces we are already short. More information will be
presented at the June 1 meeting, at which time staff will be looking for direction from
the Commission.
---Copies of the Purchasing Division's Policies and Procedures, plus their Vendors
Rules and Regulations were distributed.
Commission inquired about inviting a representative from Purchasing to attend a
meeting to answer their concerns about the vendors' bid lists, how long vendors stay
on the list, etc.
The next Commission meeting will be at 9 a.m. on Wednesday, June 1, at the Wixom
Recreation Center on Pontiac Trail and Wixom Road.
The meeting was adjourned at 11:25 a.m.
Richard D. Kuhn, Jr. Karen Smith
Secretary Recording Secretary