HomeMy WebLinkAboutMinutes - 1994.11.02 - 38969OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
November 2. 1994
The meeting was called to order at 9:08 a.m. by Chairman Pecky D. Lewis, Jr. in the
commission room of the Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Jean Fox, Ruth Johnson, George
Kuhn, Thomas Law, L. Brooks Patterson, Richard Skarritt, Richard Vogt
COMMISSION MEMBERS ABSENT:
Secretary Richard D. Kuhn, Jr., Roy Rewold
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Oakland County Central Services
Oakland Co. Gypsy Moth Program
Southfield Eccentric
Resident
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
Daniel Stencil, Chief of Parks
Mike Thibodeau, Chief of Golf
Joe Figa, Chief of Design/Development
Sue Delridge, Chief of Recreation
Sheila Cox, Accountant IV
Frank Trionfi, Chief, Admin. Services
Jan Pung, Public Comm. Officer
Kathleen Dougherty, Parks Naturalist
Joseph Hylla, Manager
Dave VanderVeen, Director
Carol Lenchek, County Coordinator
Jackie Klein, Reporter
Judy Wiser
Moved by Mr. Skarritt, supported by Mr. G . Kuhn to approve the
minutes of the meeting of October 19, 1994, with the following changes:
Page 3 - 1, Under Approval of Payments, add the following phrase to
the motion: "and Vouchers 10-1 through 10-159;"
Page 3 -3, Before the paragraph beginning, "Commission questioned a
purchasing policy point...", add the following heading -- BACKHOE
ATTACHMENT - SPRINGFIELD OAKS GOLF COURSE.
Page 3 - 4, Under Fees and Charges, add the following as a final
sentence: "The full Fees and Charges, with staffs proposed changes,
is attached for reference."
AYES: Fox, Johnson, G. Kuhn, Law, Lewis, Patterson, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
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( Commission Meeting, November 2, 1994 )
PUBLIC COMMENTS:
There were no questions asked, nor comments made, by the public.
APPROVAL OF PAYMENTS:
Moved by Mrs. Fox, supported by Mr. Patterson to approve the
payment of Vouchers 10-160 through 10-311; plus the Transfer Voucher
Register for the Third Quarter Charges, and the Oak Management
Credits for the Third Quarter.
ROLL CALL VOTE:
AYES: Fox, Johnson, G . Kuhn, Law, Lewis, Patterson, Skarritt (7 )
NAYS: (0)
A sufficient majority having voted, the motion carried.
STATEMENT OF OPERATIONS:
The Statement of Operations for the month ending September 30, 1994, was accepted
as filed.
CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE:
The Capital Improvement Projects Budget Update as of September 30, 1994, was
accepted as filed.
GYPSY MOTH SUPPRESSION PROGRAM:
Carol Lenchek, Coordinator for the Oakland County Gypsy Moth Suppression
Program, reviewed the program including costs, environmental effect, and goals
with the Commission.
Commission concurred with the recommendation to assess the situation in the parks,
doing as much field work as possible, then to decide on whether or not to spray if
the acreage qualifies.
PROPOSED PROPERTY ACQUISITION:
Manager Richard noted that a 30-acre parcel of vacant land in Southfield is being
proposed for Commission consideration for acquisition.
The parcel is on Ten Mile and Inkster fronting on Ten Mile; the property also
includes frontage on Carpenter Lake.
Southfield Parks and Recreation has had two grants approved for this acquisition,
but have been unable to work out an offer with the developer.
Commissioner Law spoke to people interested in keeping this land green space and
told them he did not believe the Commission had funds available for this purchase.
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( Commission Meeting, November 2, 1994 )
The groups concurred that, if the Commission can get a 75/25 matching grant
approved for this acquisition, they would be willing to donate the remaining cost of
the purchase.
Manager Richard also noted that there is a 14-acre horse farm adjacent to this parcel
that may be available for future acquisition.
Commission felt this might be a good opportunity to provide another park for the
residents in south Oakland County, but expressed concerns about duplicating local
parks departments' efforts.
Commission concurred to have an appraisal completed on the property; at that time
they will decide whether or not it will be worthwhile to direct staff to conduct a
feasibility study.
Moved by Mr. Patterson, supported by Mr. G. Kuhn to approve an
appraisal be done on the 30-acre parcel of vacant land on Ten Mile Road
and Inkster in Southfield adjacent to Carpenter Lake.
ROLL CALL VOTE:
AYES: Johnson, G. Kuhn, Law, Lewis, Patterson, Skarritt, Vogt, Fox (8)
NAYS: (0)
A sufficient majority having voted, the motion carried.
AMENDMENT TO THE 1994 OPERATING BUDGET:
Staff requested Commission approval to transfer $56, 816 from the 1994 Operating
Budget Contingency to the Waterford Oaks BMX Expense Budget.
This transfer is required in accordance with the Commission's 1994 General
Appropriations Act, which incorporates the Uniform Local Budgeting Act, and will
cover additional expenses to Waterford Oaks BMX for the World BMX Championships
including grounds maintenance, miscellaneous expenses, special events,
housekeeping supplies, supplies, and small tools.
Staff noted that revenues were also proportionately higher than budgeted.
Moved by Mr. Skarritt, supported by Mr. Vogt to approve the transfer
of $56, 816 from the 1994 Operating Budget Contingency to the Water-
ford Oaks BMX Expense Budget in accordance with the Commission's
1994 General Appropriations Act, which incorporates the Uniform Local
Budget Act; the proposed new budget for Waterford Oaks BMX will be
$256,944.
ROLL CALL VOTE:
AYES: Lewis, Patterson, Skarritt, Vogt, Fox, Johnson (6)
NAYS: (0)
A sufficient majority having voted, the motion carried.
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( Commission Meeting, November 2, 1994 )
INTERCOM SYSTEM - WATERFORD OAKS TOBOGGAN RUN:
Moved by Ms. Johnson, supported by Mrs. Fox to award the purchase
of equipment for an intercom PA system for the Waterford Oaks
Toboggan Run to the low bidder, Sound Engineer, in the amount of
$7,108.99.
AYES: Fox, Johnson, G. Kuhn, Lewis, Patterson, Skarritt, Vogt (7)
NAYS: (0)
Motion carried on a voice vote.
BACKHOE ATTACHMENT - SPRINGFIELD OAKS GOLF COURSE:
Commission concurred to postpone a decision on the purchase of the backhoe
attachment for the Springfield Oaks Golf Course until after the Board of
Commissioners has had an opportunity to address a proposed purchasing policy
change on the subject of preference.
OAKLAND PARKS FOUNDATION:
Manager Richard and Chairman Lewis reviewed the current status of the Oakland
Parks Foundation, noting they are struggling to draw strong leadership to the board
and finding a focus for the future direction.
Recommendations were presented to the Parks Commission at the September 21
meeting; those were reviewed and addressed.
After discussion, staff was directed to meet with the President of the Foundation
with the following:
1. The Parks Commission feels the Foundation should
continue to focus their efforts for the benefit of the
Oakland County Parks.
2. Commission members will suggest names for potential
Foundation board members.
3. Not recommending the Parks Commission pick up or share
in the cost of the Foundation's executive director.
4. Suggest the Foundation consider a three -person executive
board -- the president, the treasurer, and the chairman
of the Oakland County Parks and Recreation Commission.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---A revised copy of the Manager's Message for the 1995 Operating Budget was
distributed. Staff reviewed the changes including a change in the Contingency to
cover the proposed cost of salary raises. Also noted was a proposed classification
change for the Manager -Parks and Recreation position to Director.
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(Commission Meeting, November 2, 1994)
---Employees from EDS recently worked with staff from Independence Oaks at a
clean-up day.
The next Commission Meeting will be at 9 a.m. on Wednesday, December 7, at the
administration office.
Richard D. Kuhn, Jr.
Secretary
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Karen Smith
Recording Secretary
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