HomeMy WebLinkAboutMinutes - 1994.10.19 - 38971OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
AND BUDGET REVIEW WORK SESSION
October 19, 1994
The meeting was called to order at 9:07 a.m. by Chairman Pecky D. Lewis, Jr. in the
commission room of the Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Jean Fox, Secretary Richard D.
Kuhn, Jr., Ruth Johnson, George Kuhn, Thomas Law, L. Brooks Patterson, Roy
Rewold, Richard Skarritt, Richard Vogt
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Oakland County Central Services
Equalization
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
Daniel Stencil, Chief of Parks
Mike Thibodeau, Chief of Golf
Joe Figa, Chief of Design/Development
Sue Delridge, Chief of Recreation
Sheila Cox, Accountant IV
Frank Trionfi, Chief, Admin. Services
Jan Pung, Public Comm. Officer
Craig Thompson, Intern
Joseph Hylla, Manager
Dave VanderVeen, Director
Phil Bertolini
Moved by Mr. Skarritt, supported by Mr. Patterson to approve the
minutes of the meeting of September 21, 1994, as written.
AYES: Fox, Johnson, G . Kuhn, Lewis, Patterson, Rewold, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked, nor comments made, by the public.
APPROVAL OF PAYMENTS:
Moved by Mrs. Fox, supported by Mr. G . Kuhn to approve the payment
of Vouchers 9-239 through 9-410 and 10-1 through 10-159; plus the
Interdepartmental Payments for the August charges paid in September.
ROLL CALL VOTE:
AYES: Fox, Johnson, G. Kuhn, R. Kuhn, Lewis, Rewold, Skarritt (7)
NAYS: (0)
3 - 1
(Commission Meeting and Budget Review, October 19, 1994)
A sufficient majority having voted, the motion carried.
STATEMENT OF OPERATIONS:
The Statement of Operations for the month ending August 31, 1994, was accepted as
filed.
ACTIVITIES REPORT:
The Activities Report for the month of September, 1994, was accepted as filed.
AWARD PRESENTATION:
Manager Richard presented a plaque to the Commission from the 4-H Fair Board in
appreciation for the Commission's being "Friends of Oakland County 4-H Fair".
Manager Richard also announced that Jan Pung and her staff had received the
second place award from the National Recreation and Park Association as kudos for
their marketing and communications system in getting information to the residents
of Oakland County.
PROPOSAL A AND ITS EFFECT ON OAKLAND COUNTY PARKS:
Mr. Phil Bertolini from Oakland County Equalization reviewed the recently -passed
Proposal A and its expected effects to Oakland County and on future revenues for
the Oakland County Parks.
The following bids were approved as reviewed and recommended by staff and
Purchasing:
Moved by Mr. Rewold, supported by Mr. R. Kuhn to award the contract
for the deck renovation for the Red Oaks Wave Pool renovation,
including removal of the existing carpeting and asphalt base, plus
formation and installation of a new concrete deck around the perimeter
of the existing pool and a concrete curb and small retaining wall around
the children's play area to the low bidder, McCarthy Construction
Company, in the amount of $148, 200, plus a 5 o contingency of $7,400,
for a total budgeted cost of $155,600.
ROLL CALL VOTE:
AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, Patterson, Rewold, Skarritt, Vogt,
Fox (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
Moved by Mr. Patterson, supported by Mr. Vogt to award the bid for
the purchase of furniture for the Lookout Lodge shelter at the
Waterford Oaks Fridge to Bliss Supply Company in the amount of
$9,382.00.
3 - 2
(Commission Meeting and Budget Review, October 19, 1994)
AYES: Fox, Johnson, G. Kuhn, R. Kuhn, Law, Lewis, Patterson, Rewold,
Skarritt, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mrs. Fox, supported by Mrs. Johnson to award the bid for
the printing of 110,000 4-color general park information brochures to
the low bidder, Dearborn Lithograph, in the amount of $15,090.00.
AYES: Fox, Johnson, G . Kuhn, R . Kuhn, Law, Lewis, Patterson, Rewold,
Skarritt, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Patterson, supported by Mr. Law to award the bid for the
purchase of a Morbark chipper for year-round tree removal and general
pruning operations, plus for the Christmas tree recycling program, as
part of the Technical Support floating equipment inventory to the low
bidder, Michigan Cat/Allied Products, in the amount of $23,854.00.
AYES: Fox, Johnson, G . Kuhn, R . Kuhn, Law, Lewis, Patterson, Rewold,
Skarritt, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
BACKHOE ATTACHMENT - SPRINGFIELD OAKS GOLF COURSE:
Commission questioned a purchasing policy point, plus requested Purchasing poll
those bidders who did not respond to discover their reasons for a "no bid". Staff
will compile the information requested and present this bid item again at the next
meeting.
4-H YOUTH PROGRAM BLUE RIBBON COMMITTEE:
Assistant Manager Jon Kipke reviewed the Blue Ribbon Committee's recommendations
for the 4-11, including reaffirmation of the funding of the positions, with a review
in six months, plus to continue working with the 4-H in the future.
Commission commended Mr. Kipke and Commissioner Rewold on a job well done.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---Information on the Gypsy Moth Suppression Program is being compiled, and the
county program coordinator has been contacted; a presentation will be made at the
November 2 Commission meeting.
---Manager Richard distributed samples of a new hat advertising "The Fridge".
3 - 3
(Commission Meeting and Budget Review, October 19, 1994)
1995 PROPOSED BUDGET:
Staff noted that the proposed revenue budget for 1995 is $12, 993,108, an increase
of 2. 7% over the proposed budget for 1994. Of this amount, $5, 227, 643 comes from
fees and charges, and the balance of $7, 765,465 will come from the millage and
interest on investments.
The proposed operating budget for 1995 is $9,665,983, a decrease of 0.2% from the
1994 proposed budget.
The remaining balance of the revenues, after the $9,665,983 for operations, is for
operating equipment and capital development. The amount of $450,000, of which
approximately $97,006 is for revenue -producing items (i.e., golf carts, boats,
stage, etc.), is for operating equipment. Estimated new funds for capital
development for 1995 is $3,309,549.
Personnel:
There are no new full-time positions requested for 1995.
Fees and Charges:
Staff reviewed the proposed changes in the fees and charges for 1995. All of the
fees and charges recommended by staff were approved, except for the following
changes proposed by the Commission:
For Springfield Oaks, Glen Oaks, and White Lake Oaks Golf Courses:
Greens fees: Weekday regular rate - $12.00 for 9 holes
Weekday youth rate - $6.75 for 9 holes
Weekend or holiday regular rate - $15.00 for 9 holes
and $25.00 for 18 holes
Power carts: $11.00 for 9 holes and $19.00 for 18 holes
For Red Oaks Golf Course:
Greens fees: Weekday regular rate - $11.00 for 9 holes
Weekday resident discount rate of $8.00 for 9 holes
Weekday youth rate - $5.50 for 9 holes
Weekend or holiday regular rate - $12.50 for 9 holes
Weekend or holiday resident discount rate - $9.50 for
9 holes
Power carts: $11.00 for 9 holes; $8.00 for second 9 holes
For the raft rental charge at the wave pools, staff requested
Commission flexibility on a final decision while the raft rental program
is being further reviewed.
The full Fees and Charges, with staff's proposed changes, is attached for reference.
Operating Equipment:
Assistant Manager Jon Kipke reviewed the proposed operating equipment budget.
3 - 4
(Commission Meeting and Budget Review, October 19, 1994)
Staff was directed to contact Oak Management once again to provide the hot beverage
dispenser at Independence Oaks before the Commission provides one.
Staff was also directed to check with Risk Management on the safety issue of the
Commission providing portable gas grills for park patrons' use.
Staff will explore the possibility of applying for/receiving grants for the proposed
exhibits for the expanded nature center at Independence Oaks.
1995 Proposed Capital Improvement Projects Budget:
The proposed 1995 projects are budgeted at $5,082,095, with estimated mew funds
at $3,259,549.
Manager Richard and Chief of Design and Development Joe Figa reviewed the major
projects schedule for 1995 at each park.
The Commission was in agreement to approve the budget as presented, with the
noted changes in the Fees and Charges. In accordance with State law, a public
hearing will be held prior to the budget's formal adoption in December.
The next Commission Meeting will be at 9 a.m. on Wednesday, November 2, at the
administration office.
The meeting was adjourned at 2:03 p.m.
LIU
Richard D. Kuhn, Jr. Karen Smith
Secretary Recording Secretary
3 - 5