HomeMy WebLinkAboutMinutes - 1994.09.07 - 38972OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
September 7, 1994
The meeting was called to order at 9:11 a.m. by Chairman Pecky D. Lewis, Jr. in the
commission room of the Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Jean Fox, Secretary Richard Kuhn,
Jr., Ruth Johnson, George Kuhn, Thomas Law, Roy Rewold, Richard Skarritt,
Richard Vogt
COMMISSION MEMBERS ABSENT:
L. Brooks Patterson
ALSO PRESENT:
Parks and Recreation Ralph Richard, Manager
Jon Kipke, Assistant Manager
Daniel Stencil, Chief of Parks
Mike Thibodeau, Chief of Golf
Joe Figa, Chief of Design/Development
Sue Delridge, Chief of Recreation
Sheila Cox, Accountant IV
Frank Trionfi, Chief, Admin. Services
Jan Pung, Public Comm. Officer
Vicki Zuithof, Seasonal Program Specialist II
Lawrie Burnette, Parks Helper, BMX
Craig Thompson, Intern
Giffels/Hoyem-Basso Harry Diamond, Principle
Dave Battle, Principle
APPROVAL OF MINUTES:
Moved by Mr. R. Kuhn, supported by Mr. Skarritt to approve the
minutes of the meeting of August 17, 1994, with the following
corrections:
Page 3-4: Under "Excellence Network Staff Training - Phase III", add
the following phrase to the end of the motion: ..."; funds to be
transferred from Contingency."
Page 3-5: Under "Electrical Work - Red Oaks Maintenance Building",
change Commissioner Johnson's vote from Aye to Nay.
ROLL CALL VOTE:
AYES: Fox, Johnson, G . Kuhn, R . Kuhn, Law, Lewis, Rewold, Skarritt (8 )
NAYS: (0)
A sufficient majority having voted, the motion carried.
(Commission Meeting, September 7, 1994)
PUBLIC COMMENTS:
Chief of Recreation Sue Delridge introduced Craig Thompson, an intern who will be
working with Jim Mansfield at the Springfield Oaks Activities Center.
Chairman Lewis updated the Commission of the Lewis E. Wint Golf Outing to be held
at Springfield Oaks Golf Course on September 19.
Manager Richard reviewed the upcoming autumn special events in the parks.
APPROVAL OF PAYMENTS:
Moved by Mr. Rewold, supported by Mrs. Fox to approve the payment
of Vouchers 8-117 through 8-396.
ROLL CALL VOTE:
AYES: Fox, Johnson, G . Kuhn, R . Kuhn, Law, Lewis, Rewold, Skarritt,
Vogt (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
STATEMENT OF OPERATIONS:
The Statement of Operations for the month ending July 31, 1994, was accepted as
filed.
ACTIVITIES REPORT:
The Activities Report for the month of July, 1994, was accepted as filed.
AWARD PRESENTATION:
Chief of Recreation Sue Delridge presented an Outstanding Silver National Safety
Award from Ellis and Associates recognizing the Commission for our lifeguard safety
training. Our lifeguards placed in the top six percent in the United States.
Commissioner Law --suggested staff bring this award to the attention of Risk
Management as reference against possible future lawsuits .
1994-1995 PARK SECURITY CONTRACT:
Chief of Administrative Services Frank Trionfi reviewed the proposed contract for
park security services for 1994-1995 with the Oakland County Sheriff's Department.
The total projected contract cost for 1994 is approximately $286,134 and $296, 633 for
1995.
Staff recommended the Commission approve the contract as proposed.
Moved by Mr. Rewold, supported by Mr. Law to approve the contract
with the Oakland County Sheriff's Department for park security
services for 1994-1995 as proposed.
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(Commission Meeting, September 7, 1994)
ROLL CALL VOTE:
AYES: G . Kuhn, R . Kuhn, Law, Lewis, Rewold, Skarritt, Vogt,
Fox, Johnson (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
WATERFORD OAKS WAVE POOL COMPLEX RENOVATION:
Chief of Design Joe Figa reviewed the recent improvements made at the Waterford
Oaks Wave Pool in conjunction with a planned renovation of the 20-year old facility.
Staff sent Requests for Proposal to several companies that specialize in water -related
facilities; the proposal objective is the renovation of our present wave pool and
waterslide areas and the development of some new water features. The new features
would provide additional activities for younger children and other features for all
age groups. The proposal would also include looking at the existing structural
conditions, architectural style, spacial and use relationships.
Staff reviewed the proposals, noting the most complete and detailed was from
Giffels/Hoyem-Basso. That firm gave a proposed price, which can be phased, of
not -to -exceed $24, 000 for the master plan and a fee of 8 percent of the construction
costs for the design, bid documents and construction phase, plus reimbursables .
Staff recommended the Commission accept the proposal from Giffels/Hoyem-Basso for
the master plan study not to exceed $24,000, plus reimbursables. Staff will come
back to the Commission before proceeding further with the project.
Vice Chairman Fox expressed concern that we do not duplicate what is planned for
the water facility at Indian Springs Metropark; staff will keep abreast of what is
planned at that park in order to avoid duplication.
Moved by Mrs. Johnson, supported by Mrs. Fox to accept the proposal
from Giffels/Hoyem-Basso for the Waterford Oaks Wave Pool renovation
master plan study in an amount not to exceed $24, 000, plus
reimbursables .
ROLL CALL VOTE:
AYES: R. Kuhn, Law, Lewis, Skarritt, Vogt, Fox, Johnson, G. Kuhn (8)
NAYS: (0)
A sufficient majority having voted, the motion carried.
AUDIT PROPOSAL:
Chief of Administrative Services Frank Trionfi reviewed the proposal for auditing
services from Janz & Knight as compared to services provided to several other local
agencies. Fees for Janz & Knight's services are proposed at $13,500 for 1994,
$13, 700 for 1995, and $13, 900 for 1996.
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(Commission meeting, September 7, 1994)
Staff recommended retaining the firm of Janz & Knight for the years 1994 through
1996.
Moved by Mr. Vogt, supported by Mr. G. Kuhn to retain the firm of
Janz & Knight to perform auditing services for the Commission for the
years 1994 through 1996. Fees for this services will be $13,500 for
1994, $13, 700 for 1995, and $13, 900 for 1996.
ROLL CALL VOTE:
AYES: Law, Lewis, Skarritt, Vogt, Fox, Johnson, G. Kuhn, R . Kuhn (8 )
NAYS: (0)
A sufficient majority having voted, the motion carried.
LYON OAKS ACQUISITION GRANT AGREEMENT:
Staff requested Commission approval of a resolution to execute the grant agreement
for the acquisition of 188 acres adjacent to Lyon Oaks. This will be a 65 / 35 Michigan
Natural Resources Trust Fund Grant, with $630, 000 from the Trust Fund and
$335,000 from the Parks and Recreation Commission.
Moved by Mrs. Fox, supported by Mr. G. Kuhn to approve the
following resolution to execute the grant agreement for the acquisition
of 188 acres adjacent to Lyon Oaks:
"WHEREAS Public Act 101 of 1985 establishes the Michigan Natural
Resources Trust Fund which provides for acquisition and development
of lands for public recreational purposes.
AND WHEREAS the Parks and Recreation Commission of County of
Oakland desires to acquire lands for public recreational purposes.
AND WHEREAS the aforementioned unit of government agrees to be
solely responsible for the operation and maintenance of the property as
set forth in said Agreement.
THEREFORE BE IT RESOLVED that the Parks and Recreation
Commission of County of Oakland is authorized to enter into the Project
Agreement with the Michigan Department of Natural Resources and
agrees to perform the terms and conditions of said Agreement. "
ROLL CALL VOTE:
AYES: Lewis, Skarritt, Vogt, Fox, Johnson, G. Kuhn, R. Kuhn (7)
NAYS: (0)
A sufficient majority having voted, the motion carried.
WATERFORD OAKS UCI WORLD CHAMPIONSHIP OF BMX 1994 UPDATE:
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( Commission Meeting, September 7, 1994)
Assistant Manager Jon Kipke reviewed the preliminary report from the BMX World
championships, noting that we are still waiting for the revenues from the hotels,
which will be included in the final report.
Chairman Lewis requested staff also include in the final report the expenses from the
trip to Holland.
GRAVEL - WATERFORD OAKS BMX:
Moved by Mr. Vogt, supported by Mr. G. Kuhn to approve the
expenditure of $6,102.04 for the purchase of 21AA gravel from U. S.
Sand and Stone for the UCI World Championship of BMX Race 1994 at
Waterford Oaks.
AYES: Fox, Johnson, G. Kuhn, R. Kuhn, Law, Lewis, Skarritt, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
SIGNS - WATERFORD OAKS:
Moved by Mr. R. Kuhn, supported by Mrs. Fox to approve the
expenditure of $9,590.00 for the purchase of signs from Rich Sign
company for the UCI World Championship of BMX Race 1994 at Waterford
Oaks.
AYES: Fox, Johnson, G. Kuhn, R. Kuhn, Law, Lewis, Skarritt, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---Commissioner G. Kuhn updated the Commission on the action being considered to
avoid possible future spillovers into the Clinton River, including the possible
expansion of the facility at Red Oaks.
The next Commission Meeting will be at 9 a.m. on Wednesday, September 21, at the
administration office.
The meeting was adjourned at 10:55 a.m.
Richard D . Kuhn, Jr.
Secretary
Karen Smith
Recording Secretary
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