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HomeMy WebLinkAboutMinutes - 1995.04.05 - 38974OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING April 5, 1995 The meeting was called to order at 9:06 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the Parks and Recreation Commission's administration office. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Jean Fox, Secretary Richard D. Kuhn, Jr., Ruth Johnson, Thomas Law, L. Brooks Patterson, Kay Schmid, Richard Skarritt COMMISSION MEMBERS ABSENT: George Kuhn, John Olsen ALSO PRESENT: Parks and Recreation Central Services Purchasing Cooperative Extension Service 4-H Fair Board Giffels/Hoyem-Basso City of Farmington Hills Detroit Curling Club APPROVAL OF MINUTES: Ralph Richard, Manager Jon Kipke, Assistant Manager Daniel Stencil, Chief of Parks Susan Wells Delridge, Chief of Recreation Frank Trionfi, Chief, Admin. Services Sheila Cox, Accountant IV Jan Pung, Public Comm. Officer Joe Figa, Chief of Design/Development Mike Thibodeau, Chief of Golf Jim Dunleavy, Recreation Specialist Dave VanderVeen, Director Joseph Hylla, Manager Wayne Nierman, Manager L.C. Scramlin Dennis Patrick Sue Stapleton Mel Hager Ken Snook Harry Diamond Dave Battle Jim Cubera David Call Jack Allingham Bill McLachlan Moved by Mrs. Fox, supported by Mrs. Schmid to approve the minutes of the meeting of March 22, 1995, as written. -1- (Commission Meeting, April 5, 1995) Moved by Mr. Skarritt, supported by Mr. Patterson to approve the minutes of the public hearing of March 22, 1995, as written. AYES: Fox, Johnson, R. Kuhn, Lewis, Patterson, Schmid, Skarritt (7) NAYS: (0) Motion carried on a voice vote. PUBLIC COMMENTS: There were no questions asked, nor comments made, by the public. APPROVAL OF PAYMENTS: Moved by Mrs. Fox, supported by Mr. Patterson to approve the payment of Vouchers 3-184 through 3-283. ROLL CALL VOTE: AYES: Fox, Johnson, R. Kuhn, Lewis, Patterson, Schmid, Skarritt (7) NAYS: (0) A sufficient majority having voted, the motion carried. STATEMENT OF OPERATIONS: The Statement of Operations for the month ending February 28, 1995, was accepted as filed. 4-H FAIR PROPOSAL - SPRINGFIELD OAKS ACTIVITY CENTER: Staff reviewed the history of the Springfield Oaks Activities Center and noted that the newly -organized "Fair Oaks" Board is interested in managing the facility. L. C. Scramlin, manager of Fair Oaks, explained that the organization is an independent extension of the 4-H Fair Board. Individuals from the new organization have been working with staff to present a proposal for the Fair Oaks organization to manage the activities center. He noted that many of the programs/events that staff have looked into hosting at the facility are too labor intensive for us to handle; but with 4-H's volunteers, these events become feasible. Fair Oaks' long-term goal would be to eventually take full financial control of the facility. -2- (Commission Meeting, April 5, 1995) Commission discussed possible savings and the philosophy of privatization in the parks, and voiced their concerns over past programming difficulties. Commission directed staff to refer the proposal to Corporation Counsel and Risk Management, then present a draft agreement at the May meeting. Commission also requested a report defining who will be financially responsible for what, along with projected savings to the Commission. GREENING ROAD PAVING - GLEN OAKS: Staff reviewed the request from the City of Farmington Hills regarding the proposed paving of Greening Road, which is adjacent to the western boundary of Glen Oaks. Conceptual plans had been previously presented to the Commission; and in order to proceed with the project, the City is requesting the following from the Commission: 1) Convey a right of way of approximately ten feet along the westerly boundary, plus move and reinstall the existing fence along that line. 2) Install a drainage line along a portion of the road adjacent to green #3. 3) Participate in the special assessment to pay a portion of the paving costs. Commissioners noted that, although some earlier questions have been answered by the City, concerns have not been addressed and the proposal is the same --nothing has been negotiated. They expressed their concerns over the increased liability from golf balls hitting the paved road and bouncing, necessitating a high protective fence. They also expressed their displeasure over the need to pay for these improvements plus grant the right of way, thereby giving the appearance of paying the City to take some of our park land. Commission directed staff to renegotiate the terms of the proposal, including: 1) Not paying for costs related to/created by the paving, including the relocation of the fence. 2) Ensure that the Parks Commission is covered for golf ball damage/injury liability. 3) Determine through Risk Management what fence height would be necessary and inform the neighboring residents of the requirement before the work is done. 4) Determine if there is any other compensation that the Parks are due. SPECIAL RECOGNITION - VICE CHAIRMAN JEAN FOX: -3- (Commission Meeting, April 5, 1995) Vice Chairman Jean Fox was recognized for her 13 years of service on the Parks Commission; a letter from Commissioner George Kuhn enumerating her lifetime of civic involvement was read; plus Chairman Lewis highlighted her first Commission meeting and the achievements of the Commission during her tenure, of which she played an important part. Mrs. Fox noted that, except for raising children, few people have the opportunity to shape the future as being a member of the Parks Commission has provided. She enjoyed working with the park staff, the controversies, and all she learned; and extended her thanks to the Oakland County Board of Commissioners and the Parks Commission in their support of her. The Commission congratulated Vice Chairman Fox on her service and wished her luck in her new life in Washington, D.C. WATERFORD OAKS WAVE POOL RENOVATION: Staff reviewed the proposed renovation of the Waterford Oaks Wave Pool as presented at the March 22 meeting, plus additional detailed project costs and projected facility revenues. Staff requested Commission authorization to contract with G iffels/H oyem- Basso to proceed with the contract document phase for phase I of the proposed Waterford Oaks Wave Pool renovation, including a children's play feature, a family or group tube slide ride, the renovation of the existing bathhouse/concession building, and other miscellaneous site considerations; contract cost will be $178,000 plus reimbursables. Moved by Mr. R. Kuhn, supported by Mr. Law to authorize staff to contract with Giffels/Hoyem-Basso to proceed with the contract document phase for phase I of the Waterford Oaks Wave Pool renovation, including a children's play feature, a family or group tube slide ride, the renovation of the existing bathhouse/concession building, and other miscellaneous site considerations, in the amount of $178,000 plus reimbursables. ROLL CALL VOTE: AYES: Johnson, R. Kuhn, Law, Lewis, Schmid, Skarritt, Fox (7) NAYS: (0) A sufficient majority having voted, the motion carried. INDEPENDENCE OAKS MASTER PLAN: Chief of Design and Development Joe Figa distributed copies of the Independence Oaks Master Plan, noting it is the culmination of staff and citizen input, park users survey, -4- (Commission Meeting, April 5, 1995) plus comments and recommendations received from the Parks Commission. Staff recommended Commission adopt the master plan. Moved by Mrs. Fox, supported by Mr. Law to adopt the revised Independence Oaks Master Plan. ROLL CALL VOTE: AYES: R. Kuhn, Law, Lewis, Schmid, Skarritt, Fox, Johnson (7) NAYS: (0) A sufficient majority having voted, the motion carried. As per the information filed in the agenda, the following bid items were approved. Moved by Mrs. Johnson, supported by Mrs. Fox to award the bid for the purchase of cedar log furniture for the cabins at Groveland Oaks and Addison Oaks to the low bidder meeting specifications, Moon Valley, in the amount of $16,934.40. AYES: Fox, Johnson, R. Kuhn, Law, Lewis, Schmid, Skarritt (7) NAYS: (0) Motion carried on a voice vote. Moved by Mrs. Schmid, supported by Mr. R. Kuhn to split the bid for the annual purchase of turf chemicals and award the purchase of Clearys Fungicide, Daconil, and Thiram Fungicide to Benham Chemicals in the amount of $2,105.00; award the purchase of Banner Fungicide, Primo Growth Regulator, Micro -nutrient, and Triamine Herbicide to the low bidder, Turfgrass, in the amount of $9,565.40; and award the purchase of Bayleton Fungicide and Vorlan Fungicide to the low bidder, Lesco, in the amount of $3,747.20. Total purchase amount for the turf chemicals will be $15,417.60. AYES: Fox, Johnson, R. Kuhn, Law, Lewis, Schmid, Skarritt (7) NAYS: (0) Motion carried on a voice vote. -5- (Commission Meeting, April 5, 1995) Moved by Mr. Law, supported by Mr. Skarritt to award the purchase of three S10 pick-up trucks for Groveland Oaks and Red Oaks to Red Holman in the amount of $11,837.42 each, for a total purchase price of $35,512.26. ROLL CALL VOTE: AYES: Law, Lewis, Schmid, Skarritt, Fox, Johnson, R. Kuhn (7) NAYS: (0) A sufficient majority having voted, the motion carried. Moved by Mrs. Fox, supported by Mrs. Johnson to award the contract for the complete painting of the exteriors of all buildings and structures at the Red Oaks Wave Pool Complex to the low bidder, Detroit Painting Corporation, in the amount of $14,827. AYES: Fox, Johnson, R. Kuhn, Law, Lewis, Schmid, Skarritt (7) NAYS: (0) Motion carried on a voice vote. Moved by Mr. R. Kuhn, supported by Mrs. Johnson to award the bid for the purchase and installation of spike -resistant carpet for all of the golf course pro shops to the low bidder, United Carpet, in the amount of $9,100.00. AYES: Fox, Johnson, R. Kuhn, Law, Lewis, Schmid, Skarritt (7) NAYS: (0) Motion carried on a voice vote. Moved by Mr. Law, supported by Mrs. Schmid to award the contract for the construction and installation of eight double -sided entrance signs for the parks to the low bidder, Signs and Lines, in the amount of $63,906.11, plus a 5% contingency of $3,195.00, for a total budgeted amount of $67,101.11. ROLL CALL VOTE: AYES: Lewis, Schmid, Skarritt, Fox, Johnson, R. Kuhn, Law (7) NAYS: (0) A sufficient majority having voted, the motion carried. (Commission Meeting, April 5, 1995) Moved by Mr. R. Kuhn, supported by Mr. Law to award the bid for the purchase of the alternate bid mobile stage for Mobile Recreation to Century Industries, in the amount of $55,745.00. ROLL CALL VOTE: AYES: Schmid, Skarritt, Fox, Johnson, R. Kuhn, Law, Lewis (7) NAYS: (0) A sufficient majority having voted, the motion carried. SPRAY SHOT BASKETBALL - RED OAKS WATERPARK: Moved by Mr. Skarritt, supported by Mr. R. Kuhn to approve a three-year contract with Masters Group International for a spray shot basketball game at Red Oaks Waterpark in the amount of $2,750.00, contingent upon the inclusion of a three-year warranty for the equipment. If, after three years the Commission decides to purchase the unit, the $2,750.00 deposit will be applied towards the purchase price of $22,750.00. AYES: Fox, Johnson, R. Kuhn, Law, Lewis, Schmid, Skarritt (7) NAYS: (0) Motion carried on a voice vote. MANAGER'S REPORT: In addition to the Manager's Report filed in the agenda, the following was noted: ---Representatives from the Detroit Curling Club will be at the next meeting with a proposal for the Commission to consider housing the Club at Waterford Oaks in a building they would provide. More details will be presented for this possible winter recreational opportunity. The next Commission meeting is scheduled for 9 a.m. on Wednesday, May 3, 1995. The meeting was adjourned at 12:18 p.m. Richard D. Kuhn, Jr. Secretary i Karen Smith Recording Secretary -7-