HomeMy WebLinkAboutMinutes - 1995.08.02 - 38975OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
August 2. 1995
The meeting was called to order at 9:08 a.m. by Chairman Pecky D. Lewis, Jr. in the banquet room of the
Glen Oaks Golf Course.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Ruth Johnson, George W. Kuhn, Thomas Law, Nancy
McConnell, John Olsen, Kay Schmid, Richard Skarritt
COMMISSION MEMBERS ABSENT:
Secretary Richard D. Kuhn, Jr., L. Brooks Patterson
ALSO PRESENT:
Parks and Recreation
Giffels, Hoyem-Basso
Oakland Co. Sheriffs Dept.
OCSD-Mounted Division
Oakland Parks Foundation
APPROVAL OF MINUTES:
Ralph Richard, Manager
Frank Trionfi, Chief, Admin. Services
Sheila Cox, Accountant IV
Jan Pung, Chief of Communication
Joe Figa, Chief of Design/Development
Mike Thibodeau, Chief of Golf
By Parrott, Wint Outing Event Coordinator
Dave Battle, Consultant
Henry Buffa, Undersheriff
Murray Chodak, Captain
Bill Oswald, Deputy
Claude Brittingham, Chairman
Moved by Mr. G. Kuhn, supported by Mrs. Schmid to approve the minutes of the meeting
of June 27, 1995, as written.
AYES: Johnson, G. Kuhn, Law, Lewis, Olsen, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked, nor comments made, by the public.
APPROVAL OF PAYMENTS:
Moved by Mr. Skarritt, supported by Mr. Olsen to approve the payment of Vouchers 6-1
through 6-508; the Interdepartmental Payment Register for the May charges paid in June;
the Oak Management Corporation, Inc. credits for the 2nd quarter of 1995; and the
Transfer Voucher Register for the 2nd quarter of 1995.
ROLL CALL VOTE:
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(Commission Meeting, August 2, 1995)
AYES: Johnson, G. Kuhn, Law, Lewis, McConnell, Olsen, Schmid, Skarritt (8)
NAYS: (0)
A sufficient majority having voted, the motion carried.
STATEMENT OF OPERATIONS:
The Statement of Operations for the month ending June 30, 1995, was accepted as filed.
1995 CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE:
The 1995 Capital Improvements Projects Budget Update as of June 30, 1995 was accepted as filed.
ACTIVITIES REPORT:
The Activities Report for June, 1995 was accepted as filed.
OAKLAND COUNTY SHERIFF'S DEPARTMENT MOUNTED UNIT DIVISION PRESENTATION:
Bill Oswald from the Mounted Division gave a presentation on this volunteer, fully -deputized unit, noting
its history, training and equipment. He also emphasized their three -prong purpose, which is crime
prevention, crowd control, and community relations. He noted the hours of service to the Oakland County
Parks every year and that they "take pride in making the Oakland County Parks the finest in the country --
and the safest."
Commissioners were invited to attend one of the unit's training sessions.
AWARD PRESENTATION:
Commissioner John Olsen presented to the Commission and staff a plaque he received at the NACo
Convention in Atlanta, Georgia, in recognition of outstanding accomplishment in the field of parks and
recreation for The Fridge at Waterford Oaks. Commissioner Olsen commended staff for their work on this
project.
OAKLAND PARKS PRESENTATION:
Claude Brittingham, President of the Oakland Parks Foundation, noted the efforts being made with Ernie
Baker, President of BBDO, to build a trail system, pier, and handicap parking facility in Orion Oaks. He
then presented a check from the Myrtle and William Hess Charitable Trust in the amount of $4,250 for this
facility.
WINT OUTING:
By Parrott, event coordinator for the Lewis E. Wint Nature Center Golf Classic being held at Springfield
Oaks Golf Course on Monday, September 18, updated the Commission on the outing's progress. She
distributed invitations and requested assistance from each Commissioner for possible hole sponsorships
and in soliciting players.
WATERFORD OAKS WATERPARK RENOVATION:
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(Commission Meeting, August 2, 1995)
Bids for a 14-foot wide group tube ride for the Waterford Oaks Waterpark were presented, plus an alternate
for a 10-foot wide ride. This contract will include the tower, flumes, flume structural system, conveyor
system, and mechanical system; the pool and walkways are not included.
Chief of Design Joe Figa noted that he and Manager Richard have recently visited two waterparks with
group tube rides, one with a 14-foot ride and one with a 10-foot ride. Staff also spoke to both bidders
about the two different slide sizes they bid on, plus our site restrictions.
After this review, staff is recommending the Commission award the contract to Proslide for the 10-foot wide
ride, which will be 504' to 515' in length.
Moved by Mr. G. Kuhn, supported by Mrs. Johnson to award the contract for the 10, group
tube ride at the Waterford Oaks Waterpark including the tower, flumes, flume structural
system, conveyor system, and mechanical system, to Proslide in the amount of $545,640,
plus a 5% contingency in the amount of $27,282, for a total budgeted amount of $572,922.
ROLL CALL VOTE:
AYES: G. Kuhn, Law, Lewis, McConnell, Olsen, Schmid, Skarritt, Johnson (8)
NAYS: (0)
A sufficient majority having voted, the motion carried.
Waterford Township has reviewed our plans with no objections. Also, we required a height variance for
the tower for this feature; the township approved that on August 1.
Commissioner Olsen requested another copy of the total cost breakdown on the entire renovation project.
Commissioner Law requested staff investigate further Mr. Mastriona's food service operation
revenues/expenditures from his Hyland Hills' Waterworld Park. Mr. Mastriona indicated during his
presentation to the Commission that the park's food service was its largest revenue producer.
Commissioner Law would like the Commission's consideration to provide the same service at our facility
if investigation proves it would be worthwhile.
PORTABLE RADAR UNIT - WATERFORD OAKS FRIDGE TOBOGGAN RUN:
Moved by Mr. Olsen, supported by Mr. Law to authorize staff to submit Requests For
Quotations for the purchase of a Kustom Signal Smart Unit Radar Trailer for The Fridge
refrigerated toboggan run at Waterford Oaks in an amount not to exceed $8,500,
contingent upon approval from Risk Management.
AYES: Johnson, G. Kuhn, Law, Lewis, McConnell, Olsen, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
VIDEO PRESENTATION:
Staff showed a short segment of a video showing a children's play feature similar to that proposed for the
Waterford Oaks Waterpark and requested Commission approval of the concept and authorization to go out
for bid.
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(Commission Meeting, August 2, 1995)
Moved by Mr. Law, supported by Mrs. McConnell to approve the concept of the children's
water play feature for the Waterford Oaks Waterpark and to authorize staff to go out for
bid for this proposed feature.
ROLL CALL VOTE:
AYES: Law, Lewis, McConnell, Olsen, Schmid, Skarritt, Johnson (7)
NAYS: (0)
A sufficient majority having voted, the motion carried.
Commissioner Olsen requested staff show this video segment again when the bid is being presented.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---County Commissioner Larry Pernick has sent another letter requesting Commission bid information from
May 1, 1994, through the present, for any bids awarded to other than the low bidder, and citing the
Michigan Freedom of Information Act.
Commission was concerned that our purchasing procedures may be questioned for impropriety and that
we are giving the impression we have something to hide.
Moved by Mrs. McConnell, supported by Mrs. Johnson to request staff to maintain a file
of Commission minutes which would include bids awarded to other than low bid, plus our
justification for doing so.
AYES: Johnson, Law, Lewis, McConnell, Olsen, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
Commission directed staff to send a letter to Commissioner Pernick informing him that we do not maintain
a comprehensive listing of purchases and contracts not awarded to the lowest bidder. However, all of
those records are available to the public and Commissioner Pernick is invited to inspect and examine all
contracts and purchase orders.
Also, in order to be more accommodating, the commission staff will now be maintaining a file of minutes
which will include bids awarded to other than low bid and their justification.
The next Commission meeting is scheduled for 9 a.m. on Wednesday, August 16, 1995. Also, the
Commission's upcoming meeting schedule will be as follows:
No meeting on September 6, but there will be one on September 20.
No meeting on October 4, but there will be one of October 18.
Moved by Mr. Law, supported by Mr. Olsen to adjourn the meeting.
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(Commission Meeting, August 2, 1995)
AYES: Johnson, Law, Lewis, McConnell, Olsen, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
The meeting was adjourned at 11:00 a.m.
Richard D. Kuhn, Jr.
Secretary
Karen Smith
Recording Secretary
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