HomeMy WebLinkAboutMinutes - 1995.08.16 - 38976OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
August 16, 1995
The meeting was called to order at 9:11 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of
the Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Ruth Johnson, George W. Kuhn, Thomas Law, Nancy
McConnell, John Olsen, L. Brooks Patterson, Kay Schmid, Richard Skarritt
COMMISSION MEMBERS ABSENT:
Secretary Richard D. Kuhn, Jr.
ALSO PRESENT:
Parks and Recreation Ralph Richard, Manager
Frank Trionfi, Chief, Admin. Services
Sheila Cox, Accountant IV
Jan Pung, Chief of Communication
Joe Figa, Chief of Design/Development
Mike Thibodeau, Chief of Golf
Steve VandenBossche, Architectural Engineer I
Margit Beutel, Architectural Engineer II
Sue Delridge, Chief of Recreation
Central Services Dave VanderVeen, Director
APPROVAL OF MINUTES:
Moved by Mr. Skarritt, supported by Mrs. McConnell to approve the minutes of the meeting
of August 2, 1995, with the following corrections:
Page 3-3, under the motion for the Waterford Oaks Renovation, include the name of the
bidder, "Proslide", within the motion itself.
Page 3-4, under the Manager's Report, delete the word "responsible" from the first
paragraph after the motion regarding the bid files.
AYES: Johnson, G. Kuhn, Law, Lewis, McConnell, Olsen, Patterson, Schmid, Skarritt (9)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked, nor comments made, by the public.
STAFF COMMENTS:
Staff updated the Commission on summer activities within the parks plus upcoming events.
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(Commission Meeting, August 16, 1995)
Commissioner Olsen expressed his concern about the drainage problems at Glen Oaks and the subsequent
revenue loss when carts are unable to be used. Staff noted that staff is working on the problem and the
project will be addressed during budget review.
ADDISON OAKS PLAY EQUIPMENT EXPANSION:
Moved by Mr. Law, supported by Mrs. Johnson to award the bid for the expansion of the
existing modular play unit at Addison Oaks including several levels of open decks, two
covered decks with wood roofs, ring track ride, three slides, two climbers, step ladder,
snake pole, challenge ladder, a ring, and swings to Play Environments in the amount of
$14,800; plus delivery, an alternate of $1,185 for a belt swing and $1,177 for a tire swing;
plus a 5% contingency of $858; for a total budgeted amount of $18,020.
AYES: Johnson, G. Kuhn, Law, Lewis, McConnell, Olsen, Patterson, Schmid, Skarritt (9)
NAYS: (0)
Motion carried on a voice vote.
GROVELAND OAKS MODULAR PLAY AREA:
Moved by Mrs. Johnson, supported by Mrs. McConnell to award the contract for the
purchase of a new satellite play area for Groveland Oaks, including several open deck
levels and two covered decks, three slides, a track ride, clatter bridge, arched climber,
sliding pole, several safety rails, teletalker set bubble, tic tac toe panels, and a belt swing
set, to the low bidder, Jack Golden Associates, in the amount of $18,697; plus the
alternate for installation in the amount of $6,168; and a ten percent contingency of $2,486;
for a total budgeted amount of $27,351.
AYES: Johnson, G. Kuhn, Law, Lewis, McConnell, Olsen, Patterson, Schmid, Skarritt (9)
NAYS: (0)
Motion carried on a voice vote.
INDEPENDENCE OAKS NATURE CENTER ADDITION:
Chief of Design Joe Figa reviewed the bids for the Independence Oaks Nature Center and explained that
one of the bids received was irregular; the addendums were not acknowledged. Because of that, this bid
did not meet the state's requirements, which must be met as this project is being partially funded by a
grant.
Therefore, in concurrence with state and staffs recommendations, staff requested Commission award the
contract to the lowest qualified bidder, John King & Co. in the amount of $549,519, which includes Alternate
#1 of $6,200, Alternate #2 of $8,390, Alternate #3 of $1,050, and Alternate #4 of $6,000; plus $50,000
contingency; for a total budgeted amount of $599,519.
There was $575,000 budgeted in the 1995 Capital Improvement Projects Budget for this project; the
balance of $24,519 will come from the CIP contingency.
Moved by Mr. Law, supported by Mr. G. Kuhn to award the contract for the Independence
Oaks Nature Center addition to the lowest qualified bidder, John King & Co., in the amount
of $527,879; plus Alternate #1 of $6,200, Alternate #2 of $8,390, Alternate #3 of $1,050,
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(Commission Meeting, August 16, 1995)
and Alternate #4 of $6,000; plus a $50,000 contingency; for a total budgeted amount of
$599,519. Funds for this project will come from the 1995 Capital Improvement Projects
Budget and from the CIP contingency.
ROLL CALL VOTE:
AYES: Johnson, G. Kuhn, Law, Lewis, McConnell, Olsen, Patterson, Schmid, Skarritt
(9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
REROOFING PROJECTS - GROVELAND INDEPENDENCE AND WATERFORD OAKS:
Moved by Mr. Olsen, supported by Mrs. Schmid to award the bid for the reroofing of the
Park's deputy office building and rental house at Waterford Oaks, and the park supervisor's
residences at Groveland Oaks and Independence Oaks to the low bidder, Newton & Crane
Roofing, in the amount of $20,115, plus a 15% contingency of $3,017.25, for a total
budgeted amount of $23,132.25.
ROLL CALL VOTE:
AYES: Johnson, G. Kuhn, Lewis, McConnell, Olsen, Patterson, Schmid, Skarritt (8)
NAYS: (0)
A sufficient majority having voted, the motion carried.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---Vice Chairman Johnson questioned an irregularity at the Waterford Oaks Wave Pool involving the
handling of cash. Manager Richard updated the Commission on the incident including resulting cash flow
procedure changes.
Commission requested staff keep them informed first hand whenever unusual circumstances occur within
the parks.
EXECUTIVE SESSION:
Moved by Mr. Olsen, supported by Mrs. Schmid to adjourn the meeting to an Executive
Session.
AYES: Johnson, G. Kuhn, Lewis, McConnell, Olsen, Patterson, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
The meeting was adjourned to Executive Session.
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(Commission Meeting, August 16, 1995)
The meeting was reconvened at 10:35 a.m.
PROPOSED PROPERTY ACQUISITION:
Moved by Mrs. Johnson, supported by Mrs. McConnell to reject the offer to purchase a
parcel of land adjacent to Red Oaks Golf Course on John R in Madison Heights.
AYES: Johnson, G. Kuhn, Lewis, McConnell, Olsen, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
Commission directed staff to send a letter to the property owner thanking him for his consideration in
contacting us with this offer but the Commission is not interested in acquiring this parcel.
The next Commission meeting is scheduled for 9 a.m. on Wednesday, September 20, 1995.
The meeting was adjourned at 10:40 a.m.
Richard D. Kuhn, Jr. Karen Smith
Secretary Recording Secretary
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