HomeMy WebLinkAboutMinutes - 1995.12.06 - 38977OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING AND BUDGET REVIEW
December 6, 1995
The meeting was called to order at 9:05 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of
the Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Ruth Johnson, Secretary Richard D. Kuhn, Jr., George W.
Kuhn, Thomas Law, John Olsen, L. Brooks Patterson, Kay Schmid, Richard Skarritt
COMMISSION MEMBERS ABSENT:
Nancy McConnell
ALSO PRESENT:
Parks and Recreation
Development and Planning
Central Services
OCSD - Parks Division
Cellular One
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon J. Kipke, Assistant Manager
Frank Trionfi, Chief, Admin. Services
Sheila Cox, Accountant IV
Jan Pung, Chief of Communication
Joe Figa, Chief of Design/Development
Mike Thibodeau, Chief of Golf
Dan Stencil, Chief of Parks
Sue Delridge, Chief of Recreation
Clyde Herb, Park Supervisor
Kathleen Dougherty, Park Naturalist
Larry Falardeau, Associate Planner
Dave VanderVeen, Director
Joe Lambourn, Sergeant
Ellen Tencer, Site Acquisition Specialist
Moved by Mr. R. Kuhn, supported by Mr. Olsen to approve the minutes of the meeting of
November 15, 1995, as written.
AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, Olsen, Patterson, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked, nor comments made, by the public.
AWARD PRESENTATION:
Chief of Parks Dan Stencil presented the Commission with an award from Clarkston SCAMP in recognition
and appreciation of outstanding support of their program.
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(Commission Meeting, December 6, 1995)
APPROVAL OF PAYMENTS:
Moved by Mr. Skarritt, supported by Mr. G. Kuhn to approve the payment of Vouchers 10-1
through 10-320.
ROLL CALL VOTE:
AYES: Johnson, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Patterson, Schmid, Skarritt (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
NAYS: (0)
Motion carried on a voice vote.
ACTIVITIES REPORT:
The Activities Report for the month of October, 1995, was accepted as filed.
1996 BUDGET ADOPTION:
Moved by Mrs. Johnson, supported by Mr. Patterson to approve the resolution adopting
the parks and Recreation Commission's 1996 Appropriations Act incorporating the 1996
operating Budget and to approve the adoption of the Commission's 1996 Capital Improve-
ment Projects Budget.
ROLL CALL VOTE:
AYES: G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Patterson, Schmid, Skarritt, Johnson (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
PARK SECURITY CONTRACT:
Secretary Kuhn requested the word "City" in the last paragraph of the proposed contract be deleted.
Moved by Mr. R. Kuhn, supported by Mr. Skarritt to approve the contract between Oakland
County Parks and Recreation Commission and the Oakland County Sheriffs Department
for law enforcement services throughout the parks for 1996 through 1998.
ROLL CALL VOTE:
AYES: R. Kuhn, Law, Lewis, Olsen, Patterson, Schmid, Skarritt, Johnson, G. Kuhn (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
1995 OPERATING BUDGET AMENDMENT:
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(Commission Meeting, December 6, 1995)
Moved by Mr. Patterson, supported by Mrs. Schmid to approve the transfer of $15,000
from the 1995 Operating Budget Contingency to the Mobile Recreation Part -Time Salaries,
Fringe Benefits, and Equipment Maintenance line items, plus the transfer of $26,000 from
the 1995 Operating Budget Contingency to the Waterford Oaks Waterpark Part -Time
Salaries, Fringe Benefits, and Building Maintenance line items; both of these transfers are
in accordance with the Commission's 1995 General Appropriations Act, which incorporates
the Uniform Local Budgeting Act.
ROLL CALL VOTE:
AYES: Law, Lewis, Olsen, Patterson, Schmid, Skarritt, Johnson, G. Kuhn, R. Kuhn (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
PARAMED SERVICES PAYMENT:
Moved by Mr. G. Kuhn, supported by Mr. Law to approve the expenditure of $6,039.00 to
Paramed, Inc. for first aid and stand-by ambulance service for on -site special events and
weekly programs held in the parks in 1995. The amount of $2,341.50 for services covering
the 4-H Fair will be reimbursed by the 4-H Fair Board to the Parks Commission.
ROLL CALL VOTE:
AYES: Lewis, Olsen, Patterson, Schmid, Skarritt, Johnson, G. Kuhn, R. Kuhn, Law (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
CELLULAR ONE TOWER PROPOSAL - WHITE LAKE OAKS:
Central Services Director David VanderVeen reported that the Federal Aviation Agency has not yet
responded to the inquiry as to whether or not the 100-foot monopole proposed by Cellular One for erection
at White Lake Oaks will impact on the Oakland -Pontiac Airport's flight path.
Preliminary reports using the FAA's criteria show that the pole will probably not be a problem. Director
VanderVeen suggested authorizing negotiations with Cellular One contingent upon approval from both the
FAA and the airport. Director VanderVeen also requested he be personally involved in those negotiations.
Moved by Mr. G. Kuhn, supported by Mr. Olsen to authorize staff to negotiate with Cellular
One for the proposed erection of a 100-foot monopole at White Lake Oaks, contingent
upon approval from the Federal Aviation Agency and the Oakland -Pontiac Airport.
ROLL CALL VOTE:
AYES: Lewis, Olsen, Patterson, Schmid, Skarritt, Johnson, G. Kuhn, R. Kuhn, Law (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
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(Commission Meeting, December 6, 1995)
WATERFORD OAKS MASTER PLAN REVISION:
Moved by Mr. R. Kuhn, supported by Mr. Olsen to award the contract for the revision of
the Waterford Oaks Master Plan to the low bidder, Scott/Anderson, in the amount of
$10,700, which includes the fee for one optional workshop.
AYES: Johnson, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
Commission concurred that whenever a major project is being planned for any park, that park's master plan
should be revised to incorporate that project and keep it current.
GROVELAND OAKS ROAD AND CAMPGROUND IMPROVEMENTS:
Moved by Mrs. Johnson, supported by Mr. Olsen to award the contract for the design and
engineering of the east side of Groveland Oaks, including the easterly section of the main
entrance road, the day use parking area, the group camping areas, and the easterly
campgrounds of approximately 350 campsites, to the low bidder, Becket Reader &
Associates, in the amount of $44,828.
ROLL CALL VOTE:
AYES: Olsen, Schmid, Skarritt, Johnson, G. Kuhn, R. Kuhn, Law, Lewis (8)
NAYS: (0)
A sufficient majority having voted, the motion carried.
Chief of Design Joe Figa reported that the only expense not covered by this contract will be for the
topographical map of the park. That expense may be more than $5,000; if so, staff will bring it back before
the Commission for approval.
INDEPENDENCE OAKS NATURE CENTER EXHIBITS REQUEST FOR PROPOSALS:
Bids for the design only of the exhibits for the Independence Oaks Nature Center were received and
reviewed by a selection committee comprised of Assistant Manager Jon Kipke, Chief of Design and
Development Joe Figa, and Park Naturalist Kathleen Dougherty. This contract will include design of the
new exhibits for the expanded section of the nature center plus design of replacements for the existing
exhibits.
Assistant Manager Jon Kipke summarized the committee's selection of the firm Design + Planning, Inc.,
including the firm's innovative creativity, work with technology, references received, and the firm's schedule
to complete the job. He requested Commission approval to award the contract to Planning + Design, Inc.
in the amount of $49,500.
Moved by Mr. R. Kuhn, supported by Mr. Law to award the contract for the design of the
nature exhibits for the Independence Oaks Nature Center to Planning + Design, Inc. in the
amount of $49,500.
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(Commission Meeting, December 6, 1995)
ROLL CALL VOTE:
AYES: G. Kuhn, R. Kuhn, Law, Lewis (4)
NAYS: Schmid, Skarritt, Johnson, Olsen (4)
A sufficient majority not having voted, the motion was denied.
Commission directed staff to review the project, possibly renegotiating the bid price with Planning + Design
or rewriting the bid package and resending the Request For Proposals.
BICYCLE/SAFETY PATH STATUS REPORT:
In response to an earlier request from the Commission, Chief of Design Joe Figa reported on the
bicycle/safety path requirements from the townships/cities in which the County parks are located plus an
estimated cost for installation.
Associate Planner Larry Falardeau reviewed the County's "Linked Recreation Trail System" concept,
showing both the existing pathways and the proposed.
FUEL TANK REPLACEMENT AND CLEAN-UP REPORT:
Chief of Golf Mike Thibodeau updated the Commission on the progress of the fuel tank replacement and
clean-up project throughout the parks, noting clean up has been completed at Glen Oaks, White Lake
Oaks, and Red Oaks.
However, clean up is continuing at Springfield Oaks where contamination had been detected earlier.
Hydrogeological studies have been submitted to the Department of Natural Resources; the next step is to
submit a Final Assessment Report and follow up with a Corrective Action Plan, which must be submitted
to the Michigan Department of Environmental Quality by October 1, 1996. Estimates for this report and
action plan are $22,000.
Commissioner George Kuhn requested staff contact his staff engineers for their input, noting their
knowledge and experience on similar projects.
Vice Chairman Johnson also requested staff contact Springfield Township Supervisor Collin Walls and
update him on the progress of this project.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---Manager Richard updated the Commission on the contact made with the Farmington Hills officials
regarding the Greening Road project adjacent to Glen Oaks. He requested Commission recommendation
for an offer to present to the city or for how much negotiating power to allow him in conjunction with the
proposed renovation at the park.
Commission directed staff to contact Corporation Counsel to discover what our obligations are for this road.
Commission also directed staff to get a copy of the city's public hearing and the assessment rolls for the
Greening Road project.
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(Commission Meeting, December 6, 1995)
---Staff has been approached by investors interested in purchasing 38 acres of parkland at Orion Oaks.
This acreage is located on the west side of Baldwin and is not included in any development plans for the
park. According to new rules through the DNR, parkland purchased by grant funds can be sold, but the
funds from the sale must be used to purchase additional parkland.
Staff will research the new rules carefully to ensure the legality of this transaction and update the
Commission on any further progress.
---Commissioner Skarritt requested information on the mineral rights of parkland purchased with grant
funding. Chief of Design Joe Figa will report back to the Commission at the next meeting.
The next Commission meeting is scheduled for 9 a.m. on Wednesday, January 3, 1996.
The meeting was adjourned at 11:50 a.m.
Richard D. Kuhn, Jr. Karen Smith
Secretary Recording Secretary