HomeMy WebLinkAboutMinutes - 1995.03.22 - 38985OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
MARCH 22, 1995
The meeting was called to order at 9:31 a.m. by Chairman Pecky D. Lewis, Jr. in the commission
room of the Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Jean Fox, Secretary Richard Kuhn, Jr., Ruth
Johnson, George Kuhn, Thomas Law, John Olsen, L. Brooks Patterson, Kay Schmid, Richard
Skarritt
ALSO PRESENT:
Parks and Recreation
Central Services
Oakland Co. Purchasing
Oakland Co. Sheriffs -Parks
The Oakland Press
Private Citizens
Fieger, Fieger & Schwartz
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
Frank Trionfi, Chief, Admin. Services
Mike Thibodeau, Chief of Golf
Susan Delridge, Chief of Recreation
Joe Figa, Chief, Design and Development
Janet Pung, Public Comm. Officer
Brad Baker, Park Supervisor
David VanderVeen, Director
Joseph Hylla, Manager
Joe Lambourn, Sergeant
Buck Sralla, Reporter
Charles Chamberlain
Joseph Bruz
Sally Zittel
Gertrude Wise
S. G. Kopler
R. Wiser
Virginia Stack
Roger Holm
Betty Hahnefeld
Ken Hahnefeld
Richard Martinez
Al Doud
Gino Scarpelli
Michael Alan Schwartz, Attorney
Moved by Mrs. Fox, supported by Mr. R. Kuhn to approve the minutes of the
meeting of March 1, 1995, with the following corrections:
Page 3, the motion for the bid award for the honey wagon: Correct the park from
Groveland Oaks to Addison Oaks.
Page 3, the motion for the bid award for the dump truck for Technical Support
should read a used dump truck.
3-1
(Commission Meeting, March 22, 1995)
AYES: Fox, Johnson, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Schmid, Skarritt (9)
NAYS: (0)
Motion carried on a voice vote.
Chairman Lewis noted an incorrect vote recorded in the February 8, 1995 meeting minutes and
suggested the minutes be corrected.
Moved by Mr. Skarritt, supported by Mr. Law to correct the minutes of the meeting
of February 8, 1995, as follows:
Page 5, under Manager's Classification Change, correct the vote to read:
"AYES: Fox, R. Kuhn, Law, Lewis, Olsen, Schmid (6)
NAYS: (0)"
AYES: Fox, Johnson, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Schmid, Skarritt (9)
NAYS: (0)
Motion carried on a voice vote.
A letter from Commissioner Patterson explaining this correction will be filed with the March 22
meeting minutes.
PUBLIC COMMENTS:
The following citizens commented on/questioned the golf course policy change regarding league
make-up times:
Charles Chamberlain Joseph Bruz
Sally Zittel Richard Martinez
Gino Scarpelli Virginia Stark
Richard Emmons
Staff answered questions and concerns.
Mrs. Stark, a coordinator for a league that plays at White Lake Oaks, noted she has been working
with Pro Shop Supervisor Nancy Seets setting up a league substitute list. She indicated how her
league will be handling cancellations/substitutes for their league play and suggested other leagues
may be interested in the same procedure.
Oakland Press Reporter Buck Sralla responded to a comment from Commissioner Patterson
regarding a recent "Letter to the Editor" and subsequent footnote from the Press.
APPROVAL OF PAYMENTS:
Moved by Mr. G. Kuhn, supported by Mr. Skarritt to approve the payment of
Vouchers 3-1 through 3-183 and the Interdepartmental Payment Register for the
January charges paid in February3_2
(Commission Meeting, March 22, 1995)
ROLL CALL VOTE:
AYES: Fox, Johnson, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Patterson, Schmid, Skarritt
(10)
NAYS: (0)
A sufficient majority having voted, the motion carried.
STATEMENT OF OPERATIONS:
The Statement of Operations for the month ending January 31, 1995, was accepted as filed.
CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE:
The Capital Improvement Projects Budget Update as of January 31, 1995, was accepted as filed.
ACTIVITIES REPORT:
The Activities Report for February, 1995, was accepted as filed.
AWARD PRESENTATION:
Chief of Recreation Sue Delridge presented to the Commission an award of appreciation received
from the Michigan Mountain Bike Association.
GRANT APPLICATION SUBMISSION:
Chief of Design Joe Figa noted that the Department of Natural Resources notified staff that the
deadline to submit applications to request matching Land and Water Conservation, Natural
Resources Trust, and Recreation Bond funds is April 1. This is the first required review.
A public hearing, which is a requirement of the DNR to qualify for funds, was conducted. Notice
of the hearing was advertised in area newspapers.
The projects staff submitted are as follows:
Carpenter Lake Acquisition
Lyon Oaks Acquisition
Independence Oaks Restroom Renovation
Carpenter Lake Acquisition consists of approximately 30 acres located in the southwest section
of the City of Southfield, near the intersection of Inkster and Ten Mile Road. The property is
wooded with a portion of the western boundary fronting on Carpenter Lake, a small impoundment
of the Rouge Tributary.
The estimated cost for this acquisition is $475,000 and will be a 70/30 matching grant of
$332,500 from the Michigan Natural Resources Trust Fund and $142,500 from the Oakland
County Parks and Recreation Commission. A donation from the owners will also be involved.
Lyon Oaks Acquisition consists of approximately 13.8 acres and is surrounded on three sides
by Lyon Oaks. The property is currently being farmed, although it is zoned light industrial.
3-3
(Commission Meeting, March 22, 1995)
The estimated cost for this acquisition is $200,000 and will be a 70/30 matching grant of $140,000
from the Michigan Natural Resources Trust Fund and $60,000 from the Oakland County Parks
and Recreation Commission.
Independence Oaks Restroom consists of a renovation of the bathhouse facility to enlarge the
present restroom and add new barrier -free facilities in order meet current new ADA standards and
better accommodate park users.
The estimated cost for this renovation is $35,000 and will be a 70/30 matching grant of $24,500
from the Recreation Bond Program and $10,500 from the Oakland County Parks and Recreation
Commission.
Staff requested Commission approval of a resolution to submit the grant applications.
Moved by Mr. Olsen, supported by Mrs. Johnson to approve the following
resolution for the submission of grant applications:
WHEREAS, the Oakland County Parks and Recreaation Commission has
been notified by the Department of Natural Resources that applications for cost
sharing grants from the Michigan Natural Resources Trust Fund and Recreation
Bond Program may be submitted by April 1, 1995; and
WHEREAS, the Oakland County Parks and Recreation Commission has
identified and established priorities for acquisitions and improvements within the
adopted Recreation Master Plan; and
WHEREAS, the Oakland County Parks and Recreation Commission
recommends the filing of the following applications to the Department of Natural
Resources for a matching grant:
Lyon Oaks Acquisition
Independence Oaks Restroom Renovation
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission recommends submission of the above -said grant
applications with the appropriate matching funds to be designated from the one -
quarter mill.
ROLL CALL VOTE:
(10)
AYES: Johnson, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Patterson, Schmid, Skarritt, Fox
NAYS: (0)
A sufficient majority having voted, the motion carried.
Moved by Mr. Olsen, supported by Mr. Law to approve the following resolution for
the submission of a grant application:
3-4
(Commission Meeting, March 22, 1995)
WHEREAS, the Oakland County Parks and Recreation Commission has
been notified by the Department of Natural Resources that application for cost
sharing grants from the Michigan Natural Resources Trust Fund and Recreation
Bond Program may be submitted by April 1, 1995; and
WHEREAS, the Oakland County Parks and Recreation Commission has
identified and established priorities for acquisitions and improvements within the
adopted Recreation Master Plan; and
WHEREAS, the Oakland County Parks and Recreation Commission
recommends the filing of the following application to the Department of Natural
Resources for a matching grant:
Carpenter Lake Acquisition
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission recommends submission of the above -said grant
application with the appropriate matching funds to be designated from the one -
quarter mill.
Discussion followed, in which commissioners expressed their concerns over this acquisition,
including: future costs, such as the dam repair and lake dredging; going against a basic premise
of the Parks Commission not to duplicate local facilities; pursuing this acquisition against local
government wishes; and not being able to service the residents on a county -wide level with this
purchase.
Other commissioners noted that this acquisition is a golden opportunity to acquire land in the
south end of the county virtually cost-free.
Commissioner Patterson suggested that, in the next Southfield city-wide election, put a question
on the ballot asking residents whether or not they would be in favor of this acquisition by the
county.
Chairman Lewis related a conversation he had with Southfield Mayor Fracassi, in which Mayor
Fracassi noted he would support the county's efforts if both the 30-acre parcel and the 17-acre
parcel adjacent to it were purchased, feeling that would be a more viable park for the county.
Moved by Mr. Patterson, supported by Mr. G. Kuhn to amend the motion for the
Carpenter Lake grant application submission as follows:
...to approve the following resolution for the submission of a grant application..."if
the 17 acres adjacent to the 30-acre parcel can be acquired and the Southfield city
officials approve the county park there."
ROLL CALL VOTE ON THE AMENDMENT:
AYES: G. Kuhn, R. Kuhn, Law, Lewis, Patterson (5)
NAYS: Olsen, Schmid, Skarritt, Fox, Johnson (5)
A sufficient majority not having voted, the amendment to the motion was defeated.
3-5
(Commission Meeting, March 22, 1995)
ROLL CALL VOTE ON THE ORIGINAL MOTION:
AYES: R. Kuhn, Law, Patterson, G. Kuhn (4)
NAYS: Lewis, Olsen, Schmid, Skarritt, Fox, Johnson (6)
A sufficient majority not having voted, the motion was defeated.
The Commission suggested the issues of examining our values in conjunction with urban parks,
plus exploring our role with the local communities, would be good for our next retreat.
BIDS:
As per the information filed in the agenda, the following bid items were approved:
Moved by Mr. R. Kuhn, supported by Mrs. Fox to award the contract for the
installation of spray foam insulation on the ceilings in the maintenance buildings
at Red Oaks and Springfield Oaks Golf Courses to the low bidder, Energy Shield,
in the amount of $13,780.
AYES: Fox, Johnson, R. Kuhn, Law, Lewis, Olsen, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mrs. Fox, supported by Mr. Olsen to award the bid for the purchase of
three Toro fairway mowers for Glen Oaks, Red Oaks and White Lake Oaks Golf
Courses to the low bidder, Spartan Distributors, in the amount of $21,358 each,
for a total purchase price of $64,044.
AYES: Fox, Johnson, R. Kuhn, Law, Lewis, Olsen, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mrs. Johnson, supported by Mrs. Schmid to award the bid for the
purchase of a 23hp pull -type Toro power rake for Springfield Oaks Golf Course to
the low bidder, Spartan Distributors, in the amount of $22,698.
AYES: Fox, Johnson, R. Kuhn, Law, Lewis, Olsen, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mrs. Fox, supported by Mr. Olsen to award the bid for the purchase of
a backhoe attachment to be mounted on an existing Ford front-end loader at
Springfield Oaks Golf Course to the second low bidder, Munn Ford Tractor, in the
amount of $8,500, based on location of vendor for servicing.
3-6
(Commission Meeting, March 22, 1995)
ROLL CALL VOTE:
AYES: Law, Lewis, Olsen, Schmid, Skarritt, Fox (6)
NAYS: Johnson, R. Kuhn (2)
A sufficient majority having voted, the motion carried.
Moved by Mr. R. Kuhn, supported by Mr. Skarritt to award the bid for the purchase
of a power topdresser for White Lake Oaks to Commercial Turf in the amount of
$8,595.
AYES: Fox, Johnson, R. Kuhn, Lewis, Olsen, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. R. Kuhn, supported by Mr. Skarritt to award the bid for the purchase
of 120 each Club Car fiberglass tops for the golf cars at White Lake Oaks, Glen
Oaks, and Red Oaks Golf Courses to Club Car Inc. in the amount of $10,800.
AYES: Fox, Johnson, R. Kuhn, Law, Lewis, Olsen, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Skarritt, supported by Mrs. Fox to award the contract for the Fourth
of July fireworks displays at Addison Oaks and Groveland Oaks to Independence
Professional Fireworks of Osseo, Michigan, in the amount of $6,000 per show, for
a total of $12,000.
AYES: Fox, Johnson, R. Kuhn, Law, Lewis, Olsen, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Skarritt, supported by Mrs. Johnson to award the bid for the
purchase of Santana restroom partitions for the beach concession building,
Lakeview picnic shelter and Pine Grove picnic shelter at Independence Oaks to
the low bidder, Gamalski Building Specialties, in the amount of $9,380.
AYES: Fox, Johnson, R. Kuhn, Law, Lewis, Olsen, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
3-7
(Commission Meeting, March 22, 1995)
Moved by Mrs. Fox, supported by Mr. R. Kuhn to award the bid for the purchase
of one 12-foot trailer for the Mobile Recreation program to the second low bidder,
Utility Trailer Sales, in the amount of $8,102, based on the vendor's delivery date.
ROLL CALL VOTE:
AYES: Fox, R. Kuhn, Law, Lewis, Olsen, Schmid, Skarritt (7)
NAYS: Johnson (1)
A sufficient majority having voted, the motion carried.
Moved by Mr. Skarritt, supported by Mrs. Johnson to award the bid for the
purchase of four 20' x 40' tents for Addison Oaks and one 20' x 40' tent for Red
Oaks to the low bidder, Dial Tent and Awning, in the amount of $5,541.
AYES: Fox, Johnson, R. Kuhn, Law, Lewis, Olsen, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
SPRINGFIELD OAKS ACTIVITY CENTER PAVING:
Moved by Mr. R. Kuhn, supported by Mr. Skarritt to award the contract for the
paving of the entrance drive and new drive to the upper parking lot at the
Springfield Oaks Activity Center to the low bidder, F. Allied Construction Company,
in the amount of $133,329, which includes Alternate #1, a deduct for using on -site
material for required fill in the amount of $27,350, and Alternate #2, unit cost, plus
a ten percent contingency of $13,300, for a total budgeted amount of $146,629.
This also includes contracting with Giffels-Webster to supervise the project during
construction for the amount of $3,360, as presented in their original proposal.
AYES: Fox, Johnson, R. Kuhn, Law, Lewis, Olsen, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
SPRINGFIELD OAKS ENTRANCE LANDSCAPING:
Moved by Mr. R. Kuhn, supported by Mrs. Fox to award the contract for the
landscaping of the new entrance drive and entrance to be constructed at the
Springfield Oaks Activity Center to the low bidder, J. Swayne Custom Landscape,
in the amount of $8,064 for the base bid and Alternate #1, plus a ten percent
contingency of $806, for a total budgeted amount of $8,870.
AYES: Fox, Johnson, R. Kuhn, Law, Lewis, Olsen, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote. 3_8
(Commission Meeting, March 22, 1995)
WATERFORD OAKS WAVE POOL RENOVATION:
Consultants from Giffels/Hoyem-Basso and Water Technology presented a preliminary design for
the renovation of the Waterford Oaks Wave Pool.
The conceptual scheme for Phase I will include a children's water feature, a new family ride,
expanded concession area, and renovated bathhouse.
Phase II is planned to include a lazy river, sand play area, inner tube and body slide, and tube
rental.
Commission directed staff to prepare a cost benefit/cost usage report, along with an overlay of
existing vs. proposed features at the facility, and present that information at the next meeting.
MANAGER'S REPORT:
The Manager's Report is as filed in the agenda.
NEW BUSINESS:
---Commission requested a tour of the Mobile Recreation equipment at the April 5 meeting.
---Mrs. Fox announced a party being held in her honor in Farmington Hills on Friday, March 31,
at 3:30 p.m.
The next meeting will be at 9 a.m. on Wednesday, April 5, 1995.
The meeting was adjourned at 12:34 p.m.
Richard D. Kuhn, Jr. Karen Smith
Secretary Recording Secretary
3-9
O. L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE
C O U N T Y M I C H I G A N
March 13, 1995
Mr. Pecky L. Lewis, Jr.
Chairperson, Oakland County
Parks and Recreation Commission
2800 Watkins Lake Road
Waterford, Michigan 48328
Dear Mr. Lewis,
It's just been brought to my attention that the
minutes of the February 8, 1995 meeting reflect, in a
roll call vote, that I supported a change of title,
salary increase and deletion from the Merit System with
reference to Parks and Recreation Manager Ralph Richard.
You may recall I left before the roll call vote was
taken but did indicate I would support the title change
and salary increase for Mr. Richard based on his
responsibilities of Manager of the Oakland County parks
system. I did not support then nor do I support today
the deletion of Mr. Richard from the Merit System.
My position on keeping Mr. Richard in the Merit
System is consistent with both an opinion by my
Corporation Counsel, reran,,. ..,ive7-++, and advice from my
Director of Personnel, C. Vincent Luzi.
Please correct the minutes and have this letter filed
with the records of the Board.
Ve y - ruly yours,,
L. Brooks Patterson
County Executive
EXECUTIVE OFFICE BUILDING • 1200 N TELEGRAPH RD DEPT 409 • PONTIAC MI 48341-0409 • (810) 858-0484 • FAX (810) 452-9215