HomeMy WebLinkAboutMinutes - 1995.05.03 - 38987OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
May 3 1995
The meeting was called to order at 9:06 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of
the Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Secretary Richard D. Kuhn, Jr., George W. Kuhn, Ruth Johnson, Thomas
Law, John Olsen, Kay Schmid, Richard Skarritt
COMMISSION MEMBERS ABSENT:
L. Brooks Patterson
ALSO PRESENT:
Parks and Recreation
Ralph Richard, Manager
Jon Kipke, Assistant Manager
Daniel Stencil, Chief of Parks
Susan Wells Delridge, Chief of Recreation
Frank Trionfi, Chief, Admin. Services
Sheila Cox, Accountant IV
Jan Pung, Public Comm. Officer
Joe Figa, Chief of Design/Development
Mike Thibodeau, Chief of Golf
Jim Dunleavy, Recreation Specialist
Brian Menghini, Accountant I
Noel Jonescue, Intern
Rob Featherston, Intern
Central Services
Dave VanderVeen, Director
Corporation Counsel
Gordon Wyllie
Facilities Management
Patrick Campbell
Board of Commissioners
Larry Obrecht, County Commissioner
Detroit Curling Club
Jack Allingham, Board of Directors
Bill McLachlan
Linda Handyside
Harvey Deson
Stan Wardhouse
APPROVAL OF MINUTES:
Moved by Mr. Skarritt, supported by Mrs. Schmid to approve the minutes of the meeting
of April 5, 1995, as written.
AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, Schmid, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
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(Commission Meeting, May 3, 1995)
PUBLIC COMMENTS:
There were no questions asked, nor comments made, by the public.
Chief of Parks Dan Stencil updated the Commission on the Orion Oaks Volunteer Clean-up Day, which was
Saturday, May 1, noting the work done by the Telephone Pioneers and three scout groups to plant trees
and clean up trash.
APPROVAL OF PAYMENTS:
Moved by Mr. R. Kuhn, supported by Mr. G. Kuhn to approve the payment of Vouchers 4-1
through 4-332; the Interdepartmental Payment Register for the February charges paid in
March; the Oak Management, Inc. credit for the first quarter of 1995; and the Transfer
Voucher Register for the first quarter of 1995.
ROLL CALL VOTE:
AYES: Johnson, G..Kuhn, R. Kuhn, Law, Lewis, Olsen, Schmid, Skarritt (8)
NAYS: (0)
A sufficient majority having voted, the motion carried.
STATEMENT OF OPERATIONS:
The Statement of Operations for the month ending March 31, 1995, was accepted as filed.
CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE:
The Capital Improvement Projects Budget Update as of March 31, 1995, was accepted as filed.
ACTIVITIES REPORT:
The Activities Report for March, 1995 was accepted as filed.
Commission requested staff provide a comparison of staffs projections on revenue and visitors to The
Fridge vs the actual figures for this past season.
ELECTION OF OFFICER:
Chairman Lewis opened nominations to fill the vacancy of Vice Chairman for the remainder of 1995.
Moved by Mr. R. Kuhn, supported by Mrs. Schmid to nominate Ruth Johnson as Vice
Chairman for the Oakland County Parks and Recreation Commission for the remainder of
1995.
Moved by Mr. R. Kuhn, supported by Mrs. Schmid to close nominations and cast a
unanimous ballot for Ruth Johnson.
AYES: Johnson, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Schmid, Skarritt (8)
NAYS: (0)
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Motion carried unanimously on a voice vote.
Chairman Lewis congratulated Mrs. Johnson on her election as Vice Chairman.
RULES AND REGULATIONS:
Copies of the proposed rules and regulations were distributed to the Commission.
Chief of Parks Dan Stencil noted that this booklet incorporates both the former "Park Rules and
Regulations" and the "Camping Regulations and General Information" booklets.
Commission requested staff to address rules for the golf courses, also; a general paragraph noting a
separate book is available was suggested.
Commission also directed staff to make the proposed changes clearer to follow and re -present for adoption
at a future date.
DETROIT CURLING CLUB PROPOSAL:
Detroit Curling Club Board Member Jack Allingham gave a brief history of the game and club.
The club requested Commission consideration of a joint venture to allow the club to build and maintain a
4-sheet curling club at Waterford Oaks. The club would not be available to the general public during the
winter curling season, which would be mostly weekend and evenings; however, the facility would be
available all other times.
Commission expressed concerns regarding providing a recreational facility for a limited use group, whether
or not there would be interest in this sport from other groups around the county, responsibilities between
the two parties, the possibility of combining a regular ice rink with this facility, and what programs staff
would provide.
Commission concurred to authorize staff to work out a detailed proposal with the Detroit Curling Club,
addressing their concerns, and to bring back a proposal for Commission consideration.
Staff was also directed to contact the curling facilities in Midland and Superior to see how those facilities
are run.
ORION OAKS SEWER PROPOSAL:
Staff reviewed a recent proposal from the Charter Township of Orion on the sanitary sewer system through
Orion Oaks County Park and how it relates to the park's master plan.
This proposal is being made in response to proposed plans for a new school east of the park and future
development to the west and north of the park; it proposes to share the cost of the sanitary sewer system
between the Township of Orion, the Lake Orion School District, a developer, and the Oakland County Parks
and Recreation Commission --if the Commission will agree to do the work now.
Estimated construction cost for this work in 1989 was $310,000; today's estimated cost would be almost
double. If the proposal is approved, the Parks Commission's share of the cost will be $145,265.
The possibility exists that, as a consequence of this construction, the Commission will be able to tie
together two sections of the park that are separated by wetlands. Commission directed staff to work that
out as part of the project.
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Commission also directed staff to ensure that no more intrusion occurs in the park than necessary to have
the work completed, plus inquire about the possibility of a credit for the engineering study we have already
completed.
Staff also noted that the township has agreed to waive all future tap -in fees.
Moved by Mr. Olsen, supported by Mrs. Johnson to commit $145,265 as the Oakland
County Parks and Recreation Commission's portion of the funding for the sanitary sewer
system through Orion Oaks County Parks in a cooperative venture to benefit future
development for Orion Oaks, Lake Orion Schools, and future development to the north of
the park.
ROLL CALL VOTE:
AYES: G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Schmid, Skarritt, Johnson (8)
NAYS: (0)
A sufficient majority having voted, the motion carried.
BOUNDARY AND SURVEY PAYMENT REQUEST - ROSE TOWNSHIP ACQUISITION:
Mr. Pat Campbell reviewed the unusual circumstances which occurred during the boundary survey for the
Rose Township property acquisition and requested Commission approval of the additional expenditure of
$1,650; total payment to Kieft Engineering will be $9,250.
Mr. Campbell noted that part of the additional expense was to survey two adjacent ten -acre parcels with
homes, which will be donated to the Commission after the purchase of this parcel. Also, as a result of the
survey, the acreage to be purchased has been determined at 620 acres, rather than the original estimate
of 612 acres.
Moved by Mr. G. Kuhn, supported by Mr. Skarritt to approve the additional expenditure of
$1,650 for the boundary survey of the Rose Township property to Kieft Engineering; total
payment for this survey will be $9,250.
AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, Olsen, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
1994 AUDIT:
Moved by Mr. Skarritt, supported by Mr. R. Kuhn to amend the 1994 Operating Budget to
$9,478,207 with the individual amounts for each budget center to be the same as those
shown in the "actual" column of page 14 of the report. This action is in compliance with
the Michigan Uniform Local Budgeting Act and the Commission's By -Laws.
AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, Olsen, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
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Moved by Mrs. Johnson, supported by Mr. R. Kuhn to receive the 1994 Audit Report from
Janz & Knight as filed.
AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, Olsen, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
I
As per the information filed in the agenda, the following bid items were approved:
Moved by Mrs. Johnson, supported by Mrs. Schmid to award the contract for the
installation of a 5" well at the Independence Oaks Trailside restrooms to the low bidder,
Fleming Well Drilling, in the amount of $6,500, plus $1,000 for the alternate, for a total
contract amount of $7,500. Funds for this expenditure will come from the Capital
Improvement Budget Contingency.
AYES: Johnson, G. Kuhn, R. Kuhn, Law, Lewis, Schmid, Skarritt (7)
NAYS: Olsen (1)
Motion carried on a voice vote.
Moved by Mr. Law, supported by Mr. Skarritt to award the contract for the construction of
restroom facilities to serve the Independence Oaks Trailside picnic shelter to the low
bidder, Qualified Construction, in the amount of $95,250, which includes alternates #1 and
#2, plus a 5 percent contingency of $4,750, for a total budgeted amount of $100,000.
ROLL CALL VOTE:
AYES: R. Kuhn, Law, Lewis, Schmid, Skarritt, Johnson, G. Kuhn (7)
NAYS: Olsen (1)
A sufficient majority having voted, the motion carried.
Moved by Mr. Skarritt, supported by Mr. Law to award the bid for the purchase of one 60"
and one 72" Excel Hustler mowing deck for Addison Oaks to the low bidder, Bill's Tractor
Sales, in the amount of $3,208.50 for the 60" deck and $3,605.25 for the 72" deck; total
purchase cost is $6,813.75.
AYES: Johnson, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. R. Kuhn, supported by Mr. Law to split the bid and award the purchase of
Milorganite and Nutralene to the low bidder, Benham, for $7,317.20; award the purchase
of greens fertilizer to the low bidder, Scotts, in the amount of $4,554.00; and award the
purchase of fairway fertilizer and Urea to the low bidder, Turfgrass, in the amount of
$18,936.00. Total amount for the fertilizer purchase is $30,807.20.
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AYES: Johnson, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Law, supported by Mr. G. Kuhn to award the contract for the cart path
paving at Glen Oaks, Springfield Oaks, and White Lake Oaks Golf Courses to the low
bidder, Allied Construction, in the amount of $45,422.00, plus a 5 percent contingency of
$2,271.00, for a total budgeted amount of $47,693.00.
ROLL CALL VOTE:
AYES: Law, Lewis, Olsen, Schmid, Skarritt, Johnson, G. Kuhn, R. Kuhn (8)
NAYS: (0)
A sufficient majority having voted, the motion carried.
Moved by Mr. G. Kuhn, supported by Mr. Law to award the bid for the installation of 175
feet of sheet metal pilings at White Lake Oaks and 450 feet of pilings at Springfield Oaks
Golf Course to the low bidder, Lakefront Marine, in the amount of $20,000.
AYES: Johnson, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mrs. Johnson, supported by Mr. Skarritt to award the contract for the repair of
approximately 200 square feet of ceramic tile on the back curved concrete wall at the Red
Oaks Wave Pool to Tile Rite Company in the amount of $8,700.
AYES: Johnson, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. R. Kuhn, supported by Mr. Law to award the purchase of a Cummings
replacement diesel engine for an International 510 Loader at Technical Support to the low
bidder, AIS Construction Equipment, in the amount of $5,500.
AYES: Johnson, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. G. Kuhn, supported by Mr. Law to award the purchase of a hydraulic quick
coupler disconnect system with utility fork attachment and bucket for a John Deere Loader
at Technical Support to the low bidder, Calvert Sales, in the amount of $8,500.
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AYES: Johnson, G. Kuhn, R. Kuhn, Law, Lewis, Olsen, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---Commissioners were given details on the 1995 Special Park Districts Forum, which is being held June
13-16 and is being co -hosted by the Huron -Clinton Metroparks and Oakland County Parks. Commissioners
were asked to register with staff for those events they plan to attend.
The next Commission meeting is scheduled for 9 a.m. on Wednesday, June 7, 1995.
The meeting was adjourned at 11:55 a.m.
Richard D. Kuhn, Jr.
Secretary
Karen Smith
Recording Secretary
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