HomeMy WebLinkAboutMinutes - 1995.11.01 - 38988OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING AND BUDGET REVIEW
November 1, 1995
The meeting was called to order at 9:03 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of
the Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Ruth Johnson, Secretary Richard D. Kuhn, Jr., George W.
Kuhn, John Olsen, L. Brooks Patterson, Kay Schmid, Richard Skarritt
COMMISSION MEMBERS ABSENT:
Thomas Law, Nancy McConnell
ALSO PRESENT:
Parks and Recreation
O. C. Board of Commissioners
O.C.S.D. - Parks Division
Ameritech Pioneer Volunteers
Glen Oaks Subdivision, Farmington Hills
Giffels/Hoyem-Basso
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon J. Kipke, Assistant Manager
Frank Trionfi, Chief, Admin. Services
Sheila Cox, Accountant IV
Jan Pung, Chief of Communication
Joe Figa, Chief of Design/Development
Mike Thibodeau, Chief of Golf
Dan Stencil, Chief of Parks
Sue Delridge, Chief of Recreation
Fran Amos, County Commissioner
Joe Lambourn, Sergeant
Marge Pollick
Linda Cleeves, former subdivision president
Frank Koziara, resident
Mrs. Frank Koziara, resident
Donald Kapson, resident
Stan Guyer, resident
Cass Nowak, resident
Charles Hanchett, resident
Virginia Hanchett, resident
Richard Harp, resident
Harry Diamond, President
Dave Battle, Project Consultant
Moved by Mr. G. Kuhn, supported by Mr. Skarritt to approve the minutes of the meeting
of October 18, 1995, with the following corrections:
Page 3 - 4, under New Business, line 3: Change the phrase "his operation" to read "this
operation".
Page 3 - 5, under Fees and Charges: Change the statement, "Also, this discount to be
reduced by 5% annually until it reaches the level of 10%." to read, "The Commission
discussed reducing the senior discount by 5% annually until it reaches the level of 10%.
The Commission will review that at budget time next year."
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(Commission Meeting, November 1, 1995)
AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, Olsen, Patterson, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
AWARD PRESENTATION:
Chief of Park Operations Dan Stencil reported on the contribution, both financially and in volunteer support,
made by the Ameritech Pioneers Volunteers, including tree planting, park clean up, construction of a board-
walk, and most recently, construction of a handicap -accessible fishing dock at Orion Oaks. He presented
Marge Pollick, a representative of Ameritech Pioneers Volunteers, with a plaque from the Commission in
recognition of the financial and volunteer support for all of their work at Orion Oaks.
Ms. Pollick thanked the Commission and presented a $1,000 check from the Ameritech Foundation to be
designated towards the projects at Orion Oaks.
PUBLIC COMMENTS:
Residents of Glen Oaks Subdivision, adjacent to the west boundary of Glen Oaks Golf Course, expressed
their concerns and anger about the Greening Road paving project. Concerns included the Commission's
denial to give a ten -foot right-of-way along the road in order to make the road a standard width, use of the
road by heavy trucks for access to the park's service gate, and the Commission's refusal to participate in
the cost sharing of the paving.
Minutes from the April 5, 1995 Commission meeting were distributed to the citizens. The minutes reflect
the Commission's action on this project, which was to direct staff to renegotiate the terms of the proposal.
Residents urged the Commission to reconsider paying "their fair share" of the paving portion of the project.
Commission directed staff to contact the City of Farmington Hills once again regarding this project and to
report back to the Commission. Staff will also contact the residents when this item will be placed on the
agenda.
APPROVAL OF PAYMENTS:
Moved by Mr. R. Kuhn, supported by Mr. Patterson to approve the payment of Vouchers
9-1 through 9-335; the Oak Management, Inc. credits for the Third Quarter, 1995; and the
Transfer Voucher Register for the Third Quarter, 1995.
ROLL CALL VOTE:
AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, Olsen, Patterson, Schmid, Skarritt (8)
NAYS: (0)
A sufficient majority having voted, the motion carried.
STATEMENT OF OPERATIONS:
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(Commission Meeting, November 1, 1995)
The Statement of Operations as of September 30, 1995, was accepted as filed.
CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE:
The Capital Improvement Projects Budget Update as of September 30, 1995 was accepted as filed.
PERIMETER FENCING - ROSE OAKS:
Moved by Mrs. Johnson, supported by Mr. Patterson to award the contract for the
purchase and installation of approximately 23,600 feet of 4-foot farm fence at Rose Oaks
to the low bidder, Nationwide Fence, in the amount of $57,281 for the base bid; plus
$18,800 for Alternate #1 for the perimeter clearing and $16,867 for Alternate #2 for the
perimeter fencing of approximately 5,200 feet of park area separated from the main portion
of the park, for a contract total of $92,948; plus a 5% contingency of $4,652; for a total
budgeted amount of $97,600.
ROLL CALL VOTE:
AYES: G. Kuhn, R. Kuhn, Lewis, Schmid, Skarritt, Johnson (6)
NAYS: (0)
A sufficient majority having voted, the motion carried.
MANAGER'S POSITION:
Chairman Lewis received a letter from Oakland County Personnel Director C. Vincent Luzi detailing
Personnel's results of a salary survey for the position of Manager of Parks and Recreation.
Commission discussed the findings, concurring that the suggested salary range and title change were
reasonable, but were unwilling to request the creation of a new section in the salary administration plan
to obtain it.
The Commission also discussed the possibility of this position becoming a position appointed by the Parks
and Recreation Commission and being excluded from the merit system.
Commission authorized Chairman Lewis to draft a letter on behalf of the Parks Commission to the Oakland
County Board of Commissioners, apprising them of the review of the Manager's title, salary, and merit
system status and that the Parks Commission will notify them whenever a decision has been reached on
any recommendation. This letter will be presented for approval at the November 15 meeting.
TUB GRINDER ADDITIONAL REQUEST - WATERFORD OAKS:
Moved by Mr. Skarritt, supported by Mrs. Johnson to approve the additional expense of
$5,750 to Compost Technologies Recycling to process approximately 2,500 cubic yards
of additional debris accumulated from the clearing at the site of the new water features at
Waterford Oaks. These funds will be transferred from the 1995 Operating Budget
Contingency to the Waterford Oaks Operating Budget Grounds Maintenance line item.
AYES: Johnson, R. Kuhn, Lewis, Olsen, Schmid, Skarritt (6)
NAYS: (0)
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(Commission Meeting, November 1, 1995)
Motion carried on a voice vote.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---Manager Richard reviewed the status of the appraisal and environmental study being conducted on the
proposed property acquisition at Waterford Oaks. Vice Chairman Johnson noted that in the future,
Equalization may be able to do some appraisals for us on small parcels.
---Staff is working on a contract between the Parks Commission and Chris Pedano to coordinate our tennis
program. Vice Chairman Johnson requested staff bring that contract back before the Commission.
WATERFORD OAKS WATERPARK RENOVATION:
Bids were received on October 25 for the portion of the Waterford Oaks Waterpark renovation that included
the splashdown pools and mechanical equipment, mechanical equipment storage structures, bathhouse
renovation, installation of the children's water feature, utility upgrading, landscaping, lifeguard facilities and
storage, and paving.
The low bid received was in the amount of $1,970,000, in line with the projected budget for this portion of
the project. However, the low bidder withdrew his bid, stating an error had been made; and the second
low bid is $2,642,000, approximately $700,000 over that projected budget.
Staff is working with the second low bidder for options to reduce our costs, including cutting specific costs
throughout the contract, excluding the children's water feature, and scratching everything but the
splashdown pool for the group tube ride and the bathhouse renovation.
Staff will be reviewing all of these options and making a recommendation at the November 15 meeting.
Commissioner Skarritt expressed his concerns that the consultant had not projected the extensive utility
services upgrade required for this project.
The meeting was adjourned to a tour of the Waterford Oaks Waterpark at 11:35 a.m.
The next Commission meeting is scheduled for 9 a.m. on Wednesday, November 15, 1995.
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Richard D. Kuhn, Jr. Karen Smith
Secretary Recording Secretary
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