HomeMy WebLinkAboutMinutes - 1995.11.15 - 38989OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING AND BUDGET REVIEW
November 15, 1995
The meeting was called to order at 9:11 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of
the Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Ruth Johnson, Secretary Richard D. Kuhn, Jr., George W.
Kuhn, Thomas Law, Nancy McConnell, John Olsen, Kay Schmid
COMMISSION MEMBERS ABSENT:
L. Brooks Patterson, Richard Skarritt
ALSO PRESENT:
Parks and Recreation
Central Services
Community and Minority Affairs
Cellular One
Giffels/Hoyem-Basso
Paddock Pools
LDS Contractors
Addison Township
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon J. Kipke, Assistant Manager
Frank Trionfi, Chief, Admin. Services
Sheila Cox, Accountant IV
Jan Pung, Chief of Communication
Joe Figa, Chief of Design/Development
Mike Thibodeau, Chief of Golf
Dan Stencil, Chief of Parks
Sue Delridge, Chief of Recreation
Dave VanderVeen, Director
Richard Williams, Director
Ellen Tencer, Site Acquisition Specialist
Harry Diamond, President
Dave Battle, Project Consultant
Bill Robertson, President
Dick Donigrandi
Robert Koski, Supervisor
Moved by Mrs. Johnson, supported by Mr. R. Kuhn to approve the minutes of the meeting
of November 1, 1995, with the following corrections:
Page 3 - 2, change the motion for the Approval of Payments to read as follows: Moved
by Mr. R. Kuhn, supported by Mr. Patterson to approve the payment of Vouchers 9-1
through 9-335: the Oak Management, Inc. credits for the Third Quarter, 1995; and the
Transfer Voucher Register for the Third Quarter, 1995.
ROLL CALL VOTE:
AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, Olsen, Patterson, Schmid, Skarritt (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
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(Commission Meeting, November 15, 1995)
Page 3 - 3, under Perimeter Fencing - Rose Oaks: Change the motion to read: ... 5,200
feet of park area separated from the main portion of the park, for a contract total of
$92,948;...
AYES: Johnson, G. Kuhn, R. Kuhn, Law, Lewis, McConnell, Olsen, Schmid (8)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked, nor comments made, by the public.
APPROVAL OF PAYMENTS:
Moved by Mr. G. Kuhn, supported by Mrs. McConnell to approve the payment of the
Interdepartmental Payment Register for the month of September, 1995.
ROLL CALL VOTE:
AYES: Johnson, G. Kuhn, R. Kuhn, Law, Lewis, McConnell, Olsen, Schmid (8)
NAYS: (0)
A sufficient majority having voted, the motion carried.
AWARD PRESENTATION:
Chief of Golf Mike Thibodeau presented the Commission with a plaque received from the Farmington Hills
Beautification Committee for Glen Oaks landscaping and design excellence; the plaque will be displayed
at the park.
ADDISON TOWNSHIP COST RECOVERY PROGRAM:
Moved by Mr. Olsen, supported by Mrs. McConnell to approve the annual expenditure of
$3,000 to Addison Township for fire, medical, and rescue services performed by the fire
department to Addison Oaks Park.
Commissioners expressed concerns about setting a precedent in paying for these services, discussed
benefits vs. burdens to the local municipalities created by our parks, and suggested reviewing services
provided throughout the parks in order to set a policy.
Moved by Mr. Law, supported by Mrs. McConnell to table the motion.
AYES: Johnson, G. Kuhn, R. Kuhn, Law, Lewis, McConnell, Olsen, Schmid (8)
NAYS: (0)
Motion carried on a voice vote.
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(Commission Meeting, November 15, 1995)
Commission directed staff to conduct a study of fire, medical and rescue services throughout the parks, plus
include comparisons of what other park agencies do for these services. Staff will include ideas on benefits
vs. burdens to the local communities and a statement from Risk Management.
Commission will address this issue again in January; Supervisor Koski will be invited again to attend.
CELLULAR ONE REQUEST - WHITE LAKE OAKS:
Ellen Tencer, Site Acquisition Specialist for Cellular One, presented a proposal for the erection of a 100
foot monopole in the north corner of White Lake Oaks.
Cellular One's policy is to receive approval from the property owner first. However, they have been in
contact with White Lake Township and Oakland County, and because of the proximity to the Oakland
Pontiac Airport, will also be in contact with the Federal Aviation Agency. Staff recommended Commission
approval to proceed with negotiations.
Commissioner R. Kuhn noted that his law firm represents White Lake Township, but believes there will be
no conflict of interest when this issue comes to a vote.
Commission expressed concerns about the pole's proximity to the airport. Also discussed were the
ramifications if the Commission denies this request and then a private citizen accepts this proposal without
being aware of those possible problems.
Commission requested Park staff and Mr. VanderVeen's office conduct a study, including obtaining
information from FAA, and report back at the December 6 Commission meeting.
WATERFORD OAKS WATERPARK RENOVATION:
Staff reviewed the new project budget figures as they correlate with the adjusted bid from LDS Contractors
for the splashdown pool and mechanical equipment, mechanical equipment storage structure, bathhouse
renovation, installation of the children's water feature, utility upgrading, landscaping, lifeguard facilities and
storage, and paving.
Staff recommended awarding the project, with modifications as noted in the agenda, to LDS in the amount
of $2,279,500, plus a contingency of $150,500, for an expenditure of $2,430,000.
Moved by Mr. Law, supported by Mr. G. Kuhn to award the bid for the portion of the
Waterford Oaks Waterpark renovation that includes the splashdown pool and mechanical
equipment, mechanical equipment storage structure, bathhouse renovation, installation of
the children's water feature, utility upgrading, landscaping, lifeguard facilities and storage,
and paving, to the low bidder, LDS Contractors, in the amount of $2,279,500, plus a
contingency of $150,500, for a total budgeted amount of $2,430,000. Commission also
approved a transfer in the amount of $565,000 from the Capital Improvement Projects
Budget Contingency to the Waterford Oaks Waterpark Renovation
ROLL CALL VOTE:
AYES: G. Kuhn, R. Kuhn, Law, Lewis, McConnell, Olsen, Schmid, Johnson (8)
NAYS: (0)
A sufficient majority having voted, the motion carried.
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(Commission Meeting, November 15, 1995)
ROOF REPAIR - SPRINGFIELD OAKS GOLF COURSE:
Moved by Mr. R. Kuhn, supported by Mr. Law to award the contract for the roof
replacement at the Springfield Oaks Golf Course clubhouse to Energy Shield in the amount
of $10,500.
AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, McConnell, Olsen, Schmid (7)
NAYS: (0)
Motion carried on a voice vote.
Commission directed staff to double-check pricing with the vendors who did not respond and report back
if there is a significant discrepancy between them and the bid from Energy Shield.
MANAGER'S POSITION:
Chairman Lewis presented the draft of a letter to be sent on behalf of the Parks Commission to the
Oakland County Board of Commissions regarding the review of the salary, title, and merit system status
of the Manager of Parks and Recreation.
Commission authorized a final draft for Parks Chairman Lewis to sign and to include a copy of the survey
conducted on this position by the Oakland County Personnel Department.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---Manager Richard updated the Commission on the contact made with the Farmington Hills officials
regarding the Greening Road project adjacent to Glen Oaks.
---A report on claims/lawsuits through Risk Management was reviewed. Vice Chairman Johnson suggested
establishing a policy for liability when private businesses rent the mobile units.
---Chief of Parks Dan Stencil requested Commission consideration for the camping discount for seniors to
be a set dollar amount rather than a percentage.
Moved by Mrs. Johnson, supported by Mrs. McConnell to establish a set dollar amount
rather than a percentage for the seniors camping discount in the 1996 fees and charges.
AYES: Johnson, G. Kuhn, Lewis, McConnell, Olsen, Schmid (6)
NAYS: (0)
Motion carried on a voice vote.
The next Commission meeting is scheduled for 9 a.m. on Wednesday, December 6, 1995.
The meeting was adjourned at 11:10 a.m.
Richard D. Kuhn, Jr. Karen Smith
Secretary Recording Secretary
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