HomeMy WebLinkAboutMinutes - 1995.10.18 - 38990OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING AND BUDGET REVIEW
October 18 1995
The meeting was called to order at 9:12 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of
the Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Ruth Johnson, Secretary Richard D. Kuhn, Jr., George W.
Kuhn, Thomas Law, Nancy McConnell, Kay Schmid, Richard Skarritt
COMMISSION MEMBERS ABSENT:
John Olsen, L. Brooks Patterson
ALSO PRESENT:
Parks and Recreation
Central Services
O. C. Board of Commissioners
O.C.S.D. - Parks Division
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon J. Kipke, Assistant Manager
Frank Trionfi, Chief, Admin. Services
Sheila Cox, Accountant IV
Jan Pung, Chief of Communication
Joe Figa, Chief of Design/Development
Mike Thibodeau, Chief of Golf
Dan Stencil, Chief of Parks
Jim Dunleavy, Recreation Supervisor
Dave VanderVeen, Director
Fran Amos, County Commissioner
Joe Lambourn, Sergeant
Moved by Mrs. Schmid, supported by Mr. G. Kuhn to approve the minutes of the meeting
of September 20, 1995, with the following corrections:
Page 3 - 2, under the CIP budget amendment: Wherever it stated 1995, replace with the
year 1994.
Page 3 - 4, under the motion for the Waterford Oaks Waterpark Renovation: The figure
for Alternate B should read "$5,000".
AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, McConnell, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked, nor comments made, by the public.
APPROVAL OF PAYMENTS:
3-1
(Commission Meeting and Budget Work Session, October 18, 1995)
Moved by Mr. Skarritt, supported by Mrs. Johnson to approve the payment of Vouchers
8-1 through 8-561; and the Interdepartmental Payment Register for the August charges
paid in September.
ROLL CALL VOTE:
AYES: Johnson, G. Kuhn, R. Kuhn, Law, Lewis, McConnell, Schmid, Skarritt (8)
NAYS: (0)
A sufficient majority having voted, the motion carried.
STATEMENT OF OPERATIONS:
The Statement of Operations as of August 31, 1995, was accepted as filed.
ACTIVITIES REPORT:
The Activities Report for September, 1995, was accepted as filed.
AWARD PRESENTATION:
Recreation Supervisor Jim Dunleavy presented the Commission with a plaque in appreciation of the
Commission's participation in the Law Enforcement Torch Run for the Michigan Special Olympics.
FEE WAIVER REQUEST - OAKLAND COUNTY SPECIAL OLYMPICS:
Moved by Mr. R. Kuhn, supported by Mrs. Johnson to approve the fee waiver for the rental
of two buses for the Oakland County Special Olympics Super Stars Competition on
February 25, 1996.
AYES: Johnson, G. Kuhn, R. Kuhn, Law, Lewis, McConnell, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
ADJUSTMENT TO THE 1995 OPERATING BUDGET:
Moved by Mrs. McConnell, supported by Mr. Skarritt to approve the transfer of $37,315
from the 1995 Operating Contingency to the Red Oaks Waterpark Building Maintenance
line item in accordance with the Commissions's 1995 General Appropriations Act, which
incorporates the Uniform Local Budgeting Act.
AYES: Johnson, G. Kuhn, R. Kuhn, Law, Lewis, McConnell, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
PROPOSAL - GLEN OAKS GOLF COURSE:
3-2
(Commission Meeting and Budget Work Session, October 18, 1995)
Moved by Mr. R. Kuhn, supported by Mrs. Schmid to accept staffs recommendation to
reject the offer from SVC Incorporated to provide an indoor golf dome at Glen Oaks Golf
Course.
AYES: Johnson, G. Kuhn, R. Kuhn, Law, Lewis, McConnell, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
GREEN RENOVATION - SPRINGFIELD OAKS GOLF COURSE:
Moved by Mr. Law, supported by Mr. G. Kuhn to award the bid for the rebuilding of #18
green at Springfield Oaks Golf Course to Golf Course Construction in the amount of
$37,000, plus a ten percent contingency of $3,700, for a total budgeted amount of $40,700.
Staff will install the irrigation. Funds for this project over and above the budgeted amount
of $27,000 will be transferred from the 1995 Capital Improvement Projects Budget
Contingency.
ROLL CALL VOTE:
AYES: G. Kuhn, R. Kuhn, Law, Lewis, McConnell, Schmid, Skarritt, Johnson (8)
NAYS: (0)
A sufficient majority having voted, the motion carried.
Staff will work with the contractor for any other possible project cost cuts.
SPRINGFIELD OAKS PERIMETER FENCING:
Moved by Mrs. Johnson, supported by Mrs. Schmid to award the contract for the material
and installation of approximately 4,850 feet of chain -link fence and approximately 2,936
feet of farm fence, including several vehicular and pedestrian gates and miscellaneous
items at Springfield Oaks Activities Center to the low bidder, Nationwide Fence, in the
amount of $38,483.60 for the base bid, plus $1,000.00 for Alternate 1 for brush clearing,
plus a contingency of $4,516,40, for a total budgeted amount of $44,000.00.
ROLL CALL VOTE:
AYES: R. Kuhn, Law, Lewis, McConnell, Schmid, Skarritt, Johnson, G. Kuhn (8)
NAYS: (0)
A sufficient majority having voted, the motion carried.
AGENDA AMENDMENT:
Moved by Mr. Skarritt, supported by Mrs. Johnson to amend the agenda to include the
Grant Extension for the Waterford Oaks Toboggan Run.
AYES: Johnson, G. Kuhn, R. Kuhn, Law, Lewis, McConnell, Schmid, Skarritt (8)
3-3
(Commission Meeting and Budget Work Session, October 18, 1995)
NAYS: (0)
Motion carried on a voice vote.
GRANT EXTENSION - WATERFORD OAKS TOBOGGAN RUN:
Staff requested a resolution be adopted to approve a grant extension for the Waterford Oaks Toboggan
Run Development Grant, whose deadline was December 31, 1994.
Moved by Mr. G. Kuhn, supported by Mr. Law to approve the following resolution for the
extension of the Waterford Oaks Toboggan Run Grant:
WHEREAS, the Oakland County Parks and Recreation Commission has been
notified by the Department of Natural Resources that the grant agreement for the
Waterford Oaks Toboggan Run, BF 90-115, expired on December 31, 1994; and
WHEREAS, an extension period is available for when project completion date is
extended due to delays in construction; and
WHEREAS, the Waterford Oaks Toboggan Run project has shown significant and
continued progress toward completion; and
WHEREAS, the Oakland County Parks and Recreation Commission has
appropriated matching funds and is actively pursuing the completion of construction,
thereby meeting the criteria for extension.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission recommends amending the grant with the appropriate extension.
AYES: Johnson, G. Kuhn, R. Kuhn, Law, Lewis, McConnell, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
MANAGER'S REPORT:
The Manager's Report is as filed in the agenda.
NEW BUSINESS:
Commissioner Law reported on the NRPA Congress, noting one particular session on golf course
construction, which included discussion on the food aspect of the operation. Commissioner Law explained
part of this operation, then reiterated his concern regarding our concession contract. He urged the
Commission to avoid extending our concession contract rather than bidding it out when it expires.
1996 PROPOSED BUDGET:
Staff noted that the proposed revenue budget for 1996 is $13,699,323, an increase of 5.4% over the
proposed budget for 1995. Of this amount, $5,555,373 comes from fees and charges, and the balance of
$8,143,950 will come from the millage and interest on investments.
The proposed operating budget for 1996 is $10,557,998, an increase of 4.9% over the 1995 proposed
3-4
(Commission Meeting and Budget Work Session, October 18, 1995)
budget. The proposed 1995 budget was adjusted in January, 1995, to include full and part-time salary and
fringe benefit increases.
The remaining balance of the revenues, after the $10,560,096 for operations, is for operating equipment
and capital development. The amount of $555,265, of which approximately $347,665 is for replacement
equipment and vehicles, is for operating equipment. Estimated new funds for capital development for 1996
is $3,020,281.
Personnel:
Funding is being included for three new positions for 1996: A Typist Part-time Eligible (1,600 hours) at the
Independence Oaks Nature Center, plus a Skilled Maintenance Mechanic II and Grounds Equipment
Mechanic at Waterford Oaks Park.
Fees and Charges:
Staff reviewed the proposed changes in the fees and charges for 1996. All of the fees and charges
recommended by staff were approved, except for the following changes proposed by the Commission:
For Addison Oaks and Groveland Oaks:
Camping fees for senior citizens: 20% off site fee
The Commission discussed reducing the senior discount by 5% annually until it reaches the level of 10%.
The Commission will review that at budget time next year.
For Springfield Oaks, Glen Oaks, and White Lake Oaks:
Power carts: Single rate of $6.00 for 9 holes; $11 for 18 holes
Single rate for seniors of $5 for 9 holes and $8 for 18 holes
For Springfield Oaks Activities Center:
Contracts (for special events) as per contract with Fair Oaks
For Waterford Oaks Refrigerated Toboggan Run (The Fridge):
Add Open on Mondays and Tuesdays 4 p.m. - 10 p.m.
Closed: Christmas Eve and Christmas Day (only)
Discussion on fees and charges for the Waterford Oaks Tennis Complex; staff will look at possibly changing
the structure of staffing and fees for lessons, tournaments, and open play and present this information at
a future commission meeting.
The full Fees and Charges, with staffs proposed changes, is attached for reference.
Operating Equipment:
Assistant Manager Jon Kipke reviewed the proposed operating equipment budget of $555,265.
1996 Proposed Capital Improvement Projects Budget:
3-5
(Commission Meeting and Budget Work Session, October 18, 1995)
The proposed 1996 capital improvement projects are budgeted at $2,995,707, with estimated new funds
at $3,020,281.
Manager Richard noted that the Commission must set aside time later this winter to focus on the direction
for the use of the funds available for future development; specific concerns include Glen Oaks and Lyon
Oaks. Chairman Lewis reiterated his preference for a two-day retreat, which allows for ample discussion
time without the everyday interruptions.
The Commission was in agreement to approve the budget as presented, with the noted changes in the
Fees and Charges. In accordance with state law, a public hearing will be held prior to the budget's formal
adoption in December.
The next Commission meeting is scheduled for 9 a.m. on Wednesday, November 1, 1995.
The meeting was adjourned at 1:53 p.m.
Richard D. Kuhn, Jr. Karen Smith
Secretary Recording Secretary
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