HomeMy WebLinkAboutMinutes - 1996.04.19 - 38992OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
April 19. 1996
The meeting was called to order at 1:28 p.m. by Chairman Pecky D. Lewis, Jr. in the Garden Room of the
Addison Oaks Conference Center.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Ruth Johnson, Secretary Richard D. Kuhn, Jr., Nancy
McConnell, Lawrence Pernick, Kay Schmid, Richard Skarritt
COMMISSION MEMBERS ABSENT:
George Kuhn, Rudy Lozano, L. Brooks Patterson
ALSO PRESENT:
Parks and Recreation Ralph Richard, Manager
Jon J. Kipke, Assistant Manager
Frank Trionfi, Chief, Admin. Services
Dan Stencil, Chief of Parks
Mike Thibodeau, Chief of Golf
Joseph Figa, Chief of Design and Development
Sue Delridge, Chief of Recreation
APPROVAL OF MINUTES:
Moved by Mr. Skarritt, supported by Mrs. McConnell to approve the minutes of the meeting
of March 20, 1996, and the Public Hearing of March 20, 1996, as written.
AYES: Johnson, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked, nor comments made, by the public.
APPROVAL OF PAYMENTS:
Moved by Mr. Pernick, supported by Mrs. McConnell to approve the payment of Vouchers
3-1 through 3-242, plus the Interdepartmental Payment Register for the January charges paid
in February and the February charges paid in March.
AYES: Johnson, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
STATEMENT OF OPERATIONS:
The Combined Statement of Operations for the month ending February 29, 1996, was accepted as filed.
3-1
(Commission Meeting, April 19, 1996)
CAPITAL IMPROVEMENT BUDGET UPDATE:
The 1996 Capital Improvement Budget Update as of February 29, 1996, was accepted as filed.
ACTIVITIES REPORT:
The Activities Report for March, 1996, was accepted as filed.
BIDS:
As per the information filed in the agenda, the following bids were approved:
Moved by Mrs. Johnson, supported by Mrs. McConnell to award the bid for the purchase of
42 each 19" x 30" granite tee signs for the golf courses to the low bidder, Wood Graphics,
in the amount of $14,448.00.
AYES: Johnson, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. R. Kuhn, supported by Mr. Pernick to award the bid for the purchase of 650
yards of washed, bentgrass sod for Springfield Oaks Golf Course to the low bidder, Huber
Ranch Sod, in the amount of $6,175.00.
AYES: Johnson, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Pernick, supported by Mrs. McConnell to award the bid for the purchase of ten
solid plastic bathroom partitions for the women's shower room at the Red Oaks Waterpark
to the low bidder, Detroit Door, in the amount of $8,240.00.
AYES: Johnson, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
Vice Chairman Johnson requested staff investigate through Purchasing whether or not Gamalski, the low
bidder for these partitions the last time they were ordered, was invited to bid.
Moved by Mr. Skarritt, supported by Mr. Pernick to split the bid for the annual supply of
chemicals for the golf courses and award as follows: 2 cases of Bayleton Fungicide, 4 cases
of Spotrete Fungicide, and 8 gallons of Confront Herbicide to the low bidder, Terra, in the
amount of $1,803.82; 3 cases of Turfside and 6 cases of Pennstar to the low bidder, Scotts,
in the amount of $1,425.20; 3 cases of Touche Fungicide, 6 cases of 3336 Fungicide, 7
cases of Daconil Fungicide, and 8 cases of Dissolve Herbicide to Benham in the amount of
3-2
(Commission Meeting, April 19, 1996)
$5,061.90; and the 7 cases of Banner Fungicide, 4 cases of Fungo 50, 11 cases of
Secuquentia, 7.5 gallons of Primo-Reg., and 1 case of Exhalt Sticker to the low bidder,
Turfgrass, in the amount of $8,179.00. Total amount of this purchase will be $16,469.92.
AYES: Johnson, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. R. Kuhn, supported by Mrs. Schmid to award the bid for the purchase of 15
each 78" rafts for use at the group raft ride at the Waterford Oaks Waterpark to Canyon
Manufacturing in the amount of $14,613.55.
AYES: Johnson, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
POINT OF SALE - WATERFORD OAKS AND RED OAKS WATERPARKS:
Chief of Administrative Services Frank Trionfi reviewed the proposed point -of -sale automation system for the
Waterford Oaks and Red Oaks Waterparks and the Requests For Quotations received from Purchasing for
this project.
Staff recommended awarding the contract to Lasergate Systems, which will include the host server software,
point of sale software, monitors, keypads, electronic cash drawers, ticket printers, turnstiles and turnstile
software, plus installation, integration, and training.
Purchase of the hardware will be the responsibility of Information Technology; Parks and Recreation will then
lease the hardware on a monthly basis.
Moved by Mrs. Schmid, supported by Mr. R. Kuhn to award the contract for the point -of -sale
automation system for the Waterford Oaks and Red Oaks Waterparks to Lasergate Systems,
including the host server software, point of sale software, monitors, keypads, electronic cash
drawers, ticket printers, turnstiles, turnstile software, installation, integration, and training.
Amount of the contract will be $79,837, plus a seven percent contingency in the amount of
$5,588, for a total budgeted amount of $85,425. Funds for this purchase will be transferred
from the Operating Budget Contingency to the Administration's Computer Services
Development Line Item.
ROLL CALL VOTE:
AYES: Johnson, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (7)
NAYS: (0)
A sufficient majority having voted, the motion carried.
3-3
(Commission Meeting, April 19, 1996)
SPRINGFIELD OAKS ACTIVITIES CENTER WATER TOWER:
Assistant Manager Jon Kipke reviewed the water tower repair project at the Springfield Oaks Activities Center,
noting the tower must stay for fire protection purposes and it must be repaired and repainted. Therefore, in
order to proceed, staff requested the following:
• Authorization to take bids for a new potable water system consisting of well, holding tanks, piping, and
installation, at an estimated cost of $17,000.
• Award contract to Dixon Engineering for bid and contract documents for repair and painting of the
water tower at a cost of $3,100.
• Award contract to Dixon Engineering for contract administration and inspection of water tower repair
and painting at a cost of $9,210.
Discussion followed, after which Commission directed staff to investigate the costs of installing a pond at the
park for use as an alternate water source for fire protection, similar to the one at Mt. Holly Ski Resort.
Vice Chairman Johnson also suggested staff investigate what Holly School District uses for alternate sources
for fire protection.
WATERFORD OAKS FRIDGE LIFT:
Assistant Manager Jon Kipke noted that staff has been investigating the possibility of using a mechanical
system to deliver the toboggans from the bottom of the run to the top of the starting tower at The Fridge. This
is being considered for several reasons, including safety (encouraged by Risk Management) and ease of use
by park users, plus a savings in staff time and less wear and tear on the toboggans themselves.
Mr. Kipke reviewed a proposed received from Slide One, a design/manufacturer of lift systems for outdoor
tube rides, for the installation of a conveyor system.
Discussion followed, after which the Commission concurred to have staff investigate a system that will lift the
toboggans from the back of the tower up to the top rather than coming all the way from the bottom of the run
to the top of the tower.
Commission and staff will tour the facility after the May 1 Commission meeting.
EXECUTIVE SESSION
Moved by Mr. R. Kuhn, supported by Mrs. Johnson to adjourn to Executive Session.
AYES: Johnson, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
Meeting was adjourned to an Executive Session at 2:55 p.m.
Meeting was reconvened at 3:04 p.m.
3-4
(Commission Meeting, April 19, 1996)
LYON OAKS ACQUISITION:
Moved by Mrs. Schmid, supported by Mrs. McConnell to authorize staff to offer the owner of
the 20-acre parcel adjacent to and surrounded by Lyon Oaks the amount of $40,000 for the
purchase of this parcel.
AYES: Johnson, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
WATERFORD OAKS:
Moved by Mr. R. Kuhn, supported by Mrs. Johnson to authorize staff to negotiate with the
owners of the 15-acre parcel and 3-acre parcel adjacent to Waterford Oaks for the purchase
of these parcels based on the appraisals approved by the Michigan Department of Natural
Resources.
AYES: Johnson, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---Schedule for upcoming meetings is as follows:
Wednesday, May 1
Wednesday, May 15 CHANGED TO Wednesday, May 22
Wednesday, June 5 CANCELLED
Wednesday, June 19
Wednesday, July 17
The meeting was adjourned at 3:13 p.m.
,P.
Richard D. Kuhn, Jr., Secretary
Karen Smith, Recording Secretary
3-5