HomeMy WebLinkAboutMinutes - 1996.08.07 - 38994OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
August 7, 1996
The meeting was called to order at 9:08 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the
Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Ruth Johnson, Secretary Richard D. Kuhn, Jr., Fred Korzon,
George W. Kuhn, Nancy McConnell, Lawrence Pernick, Kay Schmid, Richard Skarritt
COMMISSION MEMBERS ABSENT:
L. Brooks Patterson
ALSO PRESENT:
Parks and Recreation
Central Services
Becket Raeder and Associates, Inc.
APPROVAL OF MINUTES:
Jon J. Kipke, Assistant Manager
Frank Trionfi, Chief, Admin. Services
Sheila Cox, Accountant IV
Dan Stencil, Chief of Parks
Mike Thibodeau, Chief of Golf
Joseph Figa, Chief of Design and Development
Sue Delridge, Chief of Recreation
Jan Pung, Public Communications Officer
David VanderVeen, Director
Christy Summers, Project Manager
Moved by Mrs. McConnell, supported by Mr. Pernick to approve the minutes of the meeting
of July 17, 1996, as written.
AYES: Korzon, G. Kuhn, Lewis, McConnell, Pernick, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no comments made, nor questions asked, by the public.
ACTIVITIES REPORT:
The Activities Report for June, 1996, was accepted as filed.
FUND BALANCE ANALYSIS:
The Fund Balance Analysis as of June 30, 1996, was accepted as filed.
CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE:
The Capital Improvement Projects Budget Update as of June 30, 1996, was accepted as filed.
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RESTROOM RENOVATION - INDEPENDENCE OAKS:
Moved by Mr. Pernick, supported by Mr. Skarritt to adopt the following resolution for the
Recreation Bond Fund grant for the 70/30 matching funds for the Independence Oaks
Restroom Renovation:
RESOLVED, that the Parks and Recreation Commission of the County of Oakland,
Michigan, does hereby accept the terms of the Agreement as received from the Michigan
Department of Natural Resources, and that the Oakland County Parks and Recreation
Commission does hereby specifically agree, but not by way of limitation, as follows:
To appropriate the sum of twenty-four thousand five hundred ($24,500) dollars to
match the grant authorized by the DEPARTMENT and to appropriate such additional
funds as shall be necessary to complete the project.
2. To maintain satisfactory financial accounts, documents, and records to make them
available to the DEPARTMENT for auditing at reasonable times.
3. To construct the project and provide such funds, services, and materials as may be
necessary to satisfy the terms of said Agreement.
4. To establish and appoint the Oakland County Parks and Recreation Manager Ralph
Richard to regulate the use of the facility constructed and reserved under this
Agreement to assure the use thereof by the public on equal and reasonable terms.
5. To comply with any and all terms of said Agreement including all terms not
specifically set forth in the foregoing portions of this Resolution."
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
CARPET REPLACEMENT - WATERFORD OAKS WATERPARK:
Moved by Mr. Skarritt, supported by R. Kuhn to approve the replacement of 505 square yards
of carpet for the Waterford Oaks waterslide walkway deck to United Carpet in the amount of
$7,720.49.
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
WATERPARK RADIO ADVERTISING:
Moved by Mr. G. Kuhn, supported by Mr. Pernick to approve the expenditure of $17,146 to
BBDO Advertising for advertising on WKQI Radio for the Red Oaks and Waterford Oaks
Waterparks from June 19 through August 4, 1996.
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AYES: Johnson, Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
GOLF COURSE RENOVATION - WHITE LAKE OAKS:
Moved by Mr. R. Kuhn, supported by Mr. Korzon to award the contract for the reconstruction
of the #7 green and entire #8 hole at White Lake Oaks to the low bidder, F. J. LaFontaine,
in the amount of $87,403, plus a ten percent contingency of $8,740, for a total budgeted
amount of $96,143.
AYES: Johnson, Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
CAMPGROUND RENOVATION - GROVELAND OAKS:
Bids for the campground renovation project at Groveland Oaks were received on Monday, August 5.
As noted at the last meeting, the project will include re -aligning the main roadway through the east side of the
park; spreading the group camping on both the east and west sides of the river north of the road, making the
areas more spacious; reorganizing the day use parking lot; and reconfiguring the primitive and semi -modern
camping area on the east side to reduce the number of campsites, enlarging them and installing electricity and
pads for the trailers and picnic tables, plus water on the modern sites. The project will also include extensive
landscaping.
Staff reviewed the bids, noting the low bidder was approximately $250,000 more than the project was
estimated; however, funds are available from Contingency for transfer to that project. Also, staff will be
reviewing the bids more thoroughly and subtracting certain items. Staff will report to the Commission those
items deleted from the contract, in order to give notice for future separate bids for the Commission's attention.
The project was bid in two phases. The low bidder's price for the first phase was $1,485,000; the second
phase bid amount was $497,000; for a total bid amount of $1,982,000.
Staff requested Commission approval of at least the first phase in order to begin construction as quickly as
possible. If the Commission does not also award the contract today for the second phase of construction, it
will be rebid next year with no guarantee of cost.
Chairman Lewis noted that the revised revenue projections show no payback on the capital outlay if the fees
remain at the current level. However, Commission felt the project was important both for safety reasons,
specifically those people riding bicycles on the road, and for the quality of the campground.
Moved by Mrs. Johnson, supported by Mr. Pernick to award the contract for both phase I and
phase II of the campground renovation at Groveland Oaks, which will include re -aligning the
main roadway through the east side of the park; spreading the group camping on both the
east and west sides of the river north of the road, making the areas more spacious;
reorganizing the day use parking lot; and reconfiguring the primitive and semi -modern
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camping area on the east side to reduce the number of campsites, enlarging them and
installing electricity and pads for the trailers and picnic tables, plus water on the modern sites.
The project will also include extensive landscaping. Contract will be awarded to the low
bidder, C & H Landscaping, in the amount of $1,485,000 for phase I; $497,000 for phase II,
for a total amount of $1,982,000. Additional funds above the budgeted amount will be
transferred from the Future Acquisitions and Improvements line item of the Capital
Improvement Projects Budget.
ROLL CALL VOTE:
AYES: Johnson, Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
Chief of Design Joe Figa also requested Commission consideration to approve the expenditure of an amount
not to exceed $25,000 to the consultant, Becket Raeder and Associates, for the contract administration and
on -site supervision of this project.
Moved by Mrs. Johnson, supported by Mr. G. Kuhn to award the contract management for
the Groveland Oaks campground renovation project, including contract administration and
on -site supervision, to the consultant, Becket Raeder and Associates, in an amount not to
exceed $25,000.
AYES: Johnson, Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (9)
NAYS: (0)
Motion carried on a voice vote.
SPRINGFIELD OAKS WATER TOWER:
As per a request from Springfield Township Supervisor Collin Walls, the Springfield Oaks water tower
information will be placed on the agenda for the September 4 meeting. Commission requested staff contact
Supervisor Walls and request he be prepared to present facts on how the removal of the water tower will affect
the township's insurance rates. Commission also directed staff to prepare the same information on behalf of
the Commission, along with how the removal will affect the building's fire rating. Commissioner Pernick
suggested Risk Manager Stan Fayne may be a good third party to review the situation and get accurate facts
for Commission evaluation.
Staff distributed copies of a report on the annual maintenance and heating costs on the tower as requested
by the Commission.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---Because of a conflict with the Michigan Association of Counties conference later this month, it was
requested the Commission meeting scheduled for Wednesday, August 21, be postponed until Wednesday,
September 4, 1996. The dedication of the Orion Oaks Dock System, honoring those volunteers who
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spearheaded that project, will still be held on August 21.
---The report from Dixon Engineering on the Addison Oaks water tower was distributed. Staff will make a
recommendation on the tower's disposition to the Commission in September.
The meeting was adjourned at 10:53 a.m..
Richard D. Kuhn, Jr., Secretary
Karen Smith, Recording Secretary
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