HomeMy WebLinkAboutMinutes - 1996.02.07 - 38996OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
February 7, 1996
The meeting was called to order at 9:07 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of
the Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Ruth Johnson, Secretary Richard D. Kuhn, Jr., George W.
Kuhn, Nancy McConnell, John Olsen, Lawrence Pernick, Kay Schmid
COMMISSION MEMBERS ABSENT:
L. Brooks Patterson, Richard Skarritt
ALSO PRESENT:
Parks and Recreation
Central Services
OCSD - Parks Division
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon J. Kipke, Assistant Manager
Frank Trionfi, Chief, Admin. Services
Sheila Cox, Accountant IV
Jan Pung, Chief of Communication
Joe Figa, Chief of Design/Development
Dan Stencil, Chief of Parks
Dave VanderVeen, Director
Joe Lambourn, Sergeant
Moved by Mr. Olsen, supported by Mr. G. Kuhn to approve the minutes of the meeting of
January 17, 1996, as written.
AYES: G. Kuhn, R. Kuhn, Johnson, Lewis, Olsen, Pernick (6)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked, nor comments made, by the public.
Chairman Lewis welcomed new commissioner Lawrence Pernick to the board. Commissioner Pernick
stated he is looking forward to being a positive factor in the growth and success of the Parks.
APPROVAL OF PAYMENTS:
Moved by Mr. R. Kuhn, supported by Mr. Olsen to approve the payment of Vouchers 12-1
through 12-475, and the Interdepartmental Payment Register for the December charges
paid in January.
ROLL CALL VOTE:
AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, Olsen, Pernick, Schmid (7)
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(Commission Meeting, February 7, 1996)
NAYS: (0)
A sufficient majority having voted, the motion carried.
In response to Commission request, staff will work with the county to make this report more "user friendly"
and timely.
STATEMENT OF OPERATIONS:
The Statement of Operations for the month ending December 31, 1995, was accepted as filed.
CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE:
The Capital Improvement Projects Budget Update for the month of December, 1995, was accepted as filed.
EMPLOYEE RECRUITMENT PROGRAM:
Chief of Administrative Services Frank Trionfi summarized staffs recent efforts at a new part-time employee
recruitment program.
Commission suggested sending a letter to the Oakland County Commissioners, including literature they can
distribute to their constituents.
OAK MANAGEMENT STATEMENT OF ACCOUNT:
The Oak Management Statement of Account as of December 31, 1995, was accepted as filed.
Commission expressed concern over the amount of the balance due to Parks and directed staff to work
with Oak Management to set a reasonable average amount and time limit for the concessionaire's current
balance.
BIDS:
As per the information filed in the agenda, the following bids were approved:
Moved by Mr. R. Kuhn, supported by Mr. Olsen to award the bid for the purchase of a
grapple bucket 444E loader attachment for Technical Support to the low bidder, AIS
Construction, in the amount of $6,838.00.
AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, Olsen, Pernick, Schmid (7)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Olsen, supported by Mr. Pernick to award the bid for the purchase of a Bush
Wacker brush cutter Bobcat attachment for Technical Support to Munn Ford Tractor in the
amount of $5,000.00.
AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, Olsen, Pernick, Schmid (7)
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(Commission Meeting, February 7, 1996)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. R. Kuhn, supported by Mr. Pernick to award the bid for the purchase of a
power topdresser for the Red Oaks Golf Course to the low bidder, Commercial Turf
Equipment, in the amount of $8,595.00.
AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, Olsen, Pernick, Schmid (7)
NAYS: (0)
Motion carried on a voice vote.
RESCUE/MEDICAL RESPONSES REPORT:
Assistant Manager Jon Kipke reviewed the report summarizing the rescue/medical responses throughout
the parks in 1995. He noted that staff is making an effort at a service exchange, such as providing facilities
for department picnics, training areas, and limited equipment, rather than making direct payment to the
township.
Commission concurred with staffs efforts to provide the service exchanges, subject to further review.
GLEN OAKS RENOVATION:
Staff reviewed the proposed renovation plans for Glen Oaks, which include an expansion/renovation of the
clubhouse, expansion of the parking lot, and new golf cart storage.
Staff requested Commission approval to proceed with the project, noting the next step will be to get
approval from the Farmington Hills Planning Commission. In order to receive their approval, however, we
will need to present final plans, which will require hiring an architect for the structural plans and a site
engineer for the drainage revisions and parking lot expansion. Requests for Proposals would be sent out
for the architect and site engineer. Manager Richard invited any interested commissioners to serve on the
selection committee.
Commission suggested contacting County Commission Donn Wolf and the Farmington Hills City Manager
and updating them on our plans. Commissioner Olsen offered to provide traffic studies for 13 Mile Road.
Moved by Mrs. McConnell, supported by Mr. Olsen to proceed with the renovation project
at Glen Oaks and to authorize staff to send out Requests For Proposal to hire an architect
for the structural plans and a site engineer for the drainage revisions and parking lot
expansion.
ROLL CALL VOTE:
AYES: G. Kuhn, R. Kuhn, Lewis, McConnell, Olsen, Pernick, Schmid, Johnson (8)
NAYS: (0)
A sufficient majority having voted, the motion carried.
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(Commission Meeting, February 7, 1996)
GREENING ROAD - GLEN OAKS:
Commission directed staff to send a letter of notification to the residents of Greening Road who attended the
November Commission meeting, informing them that the Greening Road issue will be placed on the March
6 Commission meeting.
PROPOSED LAND SALE - ORION OAKS:
Moved by Mrs. Johnson, supported by Mr. Pernick to adopt the following resolution for the
proposed land sale at Orion Oaks and to direct staff to forward the resolution, along with a
map of the site, to the Michigan Department of Natural Resources:
WHEREAS, the Oakland County Parks and Recreation Commission is owner of a
38.24-acre parcel in Orion Township, sidwell number 09-17-351-015; and
WHEREAS, this parcel has limited recreational value due to its isolation, small size,
and location adjacent to a church; and
WHEREAS, a request has been received to sell this 38.24-acre parcel for cash with
the funds being used exclusively for the purchase of equivalent recreation land; and
WHEREAS, the Oakland County Parks and Recreation Commission is in the process
of purchasing land in Waterford Township adjacent to and contiguous with Waterford Oaks
Parks, and land in Lyon Township adjacent to and contiguous with Lyon Oaks Park; and
WHEREAS, the parcels in Waterford Township and Lyon Township have greater
recreational value for the people of Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission does hereby approve the concept of selling the isolated 38.24-acre
parcel on the west side of Baldwin Road in Orion Township (sidwell number 09-17-351-015)
for cash with the funds being used exclusively for the purpose of acquiring comparable
recreational land; and
BE IT FURTHER RESOLVED that Ralph Richard, Manager of the Oakland County
Parks and Recreation Commission, or his designee, is hereby authorized to communicate
with the requestor, the Michigan Natural Resources Trust Fund and other appropriate
persons to obtain the necessary State -approved appraisal to establish the fair market value
of the 38.24-acre parcel; and
BE IT FURTHER RESOLVED that the appraisal information must be presented to
the Oakland County Parks and Recreation Commission, and the Commission must approve
the terms and conditions of the proposed sale before such a sale can be made and
consummated.
AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, McConnell, Olsen, Pernick, Schmid (8)
NAYS: (0)
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(Commission Meeting, February 7, 1996)
Motion carried on a voice vote.
LAND ACQUISITION PROPOSAL - LYON OAKS:
Moved by Mr. Olsen, supported by Mr. Pernick to enter into a purchase agreement with
Mr. Richard Kaufman for approximately 40 acres of land in Wixom adjacent to the
southeast corner of Lyon Oaks at a price of $1,405 per acre. This agreement will be
contingent upon the completion of an Environmental Assessment Phase II study, whose
cost will be borne by Mr. Kaufman, resulting in a report showing the property to be
pollution free.
ROLL CALL VOTE:
AYES: Lewis, McConnell, Olsen, Pernick, Schmid G. Kuhn (6)
NAYS: Johnson (1)
A majority having voted, the motion carried.
GRANT REPORT:
Manager Richard reported on the grant funds received from various agencies for acquisition and
development projects since 1978.
He also noted a proposal b4 Governor Engler's staff to shift $25 million from the Michigan Natural
Resources Trust Fund for pollution clean up and requested Commission adopt a resolution opposing this
proposal.
After discussion, Commission requested additional information be provided to them on this issue.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---Staff distributed a letter from Corporation Counsel in answer to staffs inquiry about the location for a
retreat in conjunction with the Open Meetings Act. A decision on the retreat will be made at the February
21 meeting.
The next Commission meeting is scheduled for 9 a.m. on Wednesday, February 21, 1996.
The meeting was adjourned at 12:06 p.m.
4�w� e�� r�-k, 9 -
Richard D. Kuhn, Jr., Secretary
Karen Smith, Recording Secretary
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