HomeMy WebLinkAboutMinutes - 1996.02.21 - 38998OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
February 21, 1996
The meeting was called to order at 9:06 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the
Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Ruth Johnson, Secretary Richard D. Kuhn, Jr., Nancy
McConnell, John Olsen, Lawrence Pernick, Richard Skarritt
COMMISSION MEMBERS ABSENT:
George W. Kuhn, L. Brooks Patterson, Kay Schmid
ALSO PRESENT:
Parks and Recreation
Central Services
Ameritech Telephone Pioneers of America
Friends of Orion Oaks County Park
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon J. Kipke, Assistant Manager
Frank Trionfi, Chief, Admin. Services
Sheila Cox, Accountant IV
Jan Pung, Chief of Communication
Mike Thibodeau, Chief of Golf
Dan Stencil, Chief of Parks
Sue Delridge, Chief of Recreation
Kathleen Dougherty, Parks Naturalist
Dave VanderVeen, Director
Marge Pollick, Volunteer
Ernie Baker, Volunteer
Moved by Mr. Pernick, supported by Mrs. McConnell to approve the minutes of the meeting
of February 7, 1996, as written.
AYES: Johnson, R. Kuhn, Lewis, McConnell, Olsen, Pernick, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked, nor comments made, by the public.
APPROVAL OF PAYMENTS:
Moved by Mr. Pernick, supported by Mr. Olsen to approve the payment of Vouchers 1-1
through 1-165.
ROLL CALL VOTE:
AYES: Johnson, R. Kuhn, Lewis, McConnell, Olsen, Pernick, Skarritt (7)
NAYS: (0)
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(Commission Meeting, February 21, 1996)
A sufficient majority having voted, the motion carried.
ACTIVITIES REPORT:
The Activities Report for January, 1996, was accepted as filed.
AWARD PRESENTATION:
Chief of Parks Dan Stencil announced that the volunteer group, the Ameritech Telephone Pioneers of
America, received the MRPA's Community Service Award and presented Marge Pollick, a founding member
of the group, with a plaque recognizing the group's efforts.
Mr. Ernie Baker updated the Commission on the accomplishments of the volunteer group efforts at Orion
Oaks, including projects completed and donations received, plus announced a newly -formed organization,
"Friends of Orion Oaks County Park".
Manager Richard announced that congratulations were in order for Chief of Parks Dan Stencil, who was
awarded the MRPA's Program Leadership Award for 1996.
The Commission was also awarded MRPA's Innovative Park Resources Award for the design of The Fridge
at Waterford Oaks.
GYPSY MOTH SUPPRESSION PROGRAM - INDEPENDENCE OAKS AND ORION OAKS:
Moved by Mr. Skarritt, supported by Mrs. Johnson to enter into an agreement with the County
of Oakland to participate in the 1996 Gypsy Moth Suppression Program for the spraying of
75 acres at Independence Oaks and 85 acres at Orion Oaks.
AYES: Johnson, R. Kuhn, Lewis, McConnell, Olsen, Pernick, Skarritt (7)
NAYS (0)
Motion carried on a voice vote.
BIDS:
As per the information filed in the agenda, the following bids were approved:
Moved by Mr. R. Kuhn, supported by Mrs. McConnell to split the bid and award the purchase
of the Excel Hustler 60" broom attachment for Independence Oaks to the low bidder, AIS
Construction, in the amount of $3,748.00; plus award the purchase of the 4400 Excel Hustler
cab for Independence Oaks to the low bidder, W. F. Miller, in the amount of $3,860.00. Total
price for this purchase will be $7,608.00.
AYES: Johnson, R. Kuhn, Lewis, McConnell, Olsen, Pernick, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
Staff was directed to contact Bill's Tractor to determine why they did not respond with a bid for the cab.
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(Commission Meeting, February 21, 1996)
Moved by Mr. Olsen, supported by Mr. R. Kuhn to award the bid for the purchase of two
Cushman Model 670 electric grounds utility vehicles for Addison Oaks to the low bidder,
Industrial Vehicle Sales, in the amount of $4,695.00 each, for a total purchase price of
$9,390.00.
AYES: Johnson, R. Kuhn, Lewis, McConnell, Olsen, Pernick, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Olsen, supported by Mr. Pernick to enter into a purchase agreement with Jan
Stephens d.b.a. MS Rentals/Party Center, Inc. For the purchase of various equipment,
including a variety of rental tents, ten banquet tables, and two large grills for Groveland Oaks,
Independence Oaks, Mobile Recreation, and the Waterford Oaks and Red Oaks Waterparks,
for a total purchase price of $17,480.00. The 1996 Fees and Charges will also be amended
to include the following tent rental fees:
Tent Size/Type
12' x 12'
30' x 30'
30' x 50'
40' x 120'
ROLL CALL VOTE:
Rate
Frame Tent
$150/day
Frame Tent
$300/day
With 20' x 30' extension
To 30' x 50'
$400/day
Canopy Tent
$400/day
Canopy Tent
$800/day
AYES: R. Kuhn, Lewis, McConnell, Olsen, Pernick, Skarritt, Johnson (7)
NAYS: (0)
A sufficient majority having voted, the motion carried.
Commission directed staff to congratulate the part-time employee who initiated staff's investigation of this
purchase.
Moved by Mrs. Johnson, supported by Mrs. McConnell to award the bid for the purchase of
two 32 hp diesel reel fairway mowers for Glen Oaks and Springfield Oaks to the low bidder,
Spartan Distributors, in the amount of $22,514 each, for a total purchase price of $45,028.
ROLL CALL VOTE:
AYES: Lewis, McConnell, Olsen, Pernick, Skarritt, Johnson, R. Kuhn (7)
NAYS: (0)
A sufficient majority having voted, the motion carried.
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(Commission Meeting, February 21, 1996)
Moved by Mr. Olsen, supported by Mr. Pernick to award the bid for the purchase of a 23 hp
Toro Rake-O-Vac for Glen Oaks Golf Course to the low bidder, Spartan Distributors, in the
amount of $23,715.
ROLL CALL VOTE:
AYES: McConnell, Olsen, Pernick, Skarritt, Johnson, R. Kuhn, Lewis (7)
NAYS: (0)
A sufficient majority having voted, the motion carried.
Moved by Mr. Skarritt, supported by Mr. Pernick to award the bid for the purchase of ten
gasoline golf cars for Springfield Oaks Golf Course to the low bidder Club Car in the amount
of $29,500.
ROLL CALL VOTE:
AYES: Olsen, Pernick, Skarritt, Johnson, R. Kuhn, Lewis, McConnell (7)
NAYS: (0)
A sufficient majority having voted, the motion carried.
Commission directed staff to investigate the possibility of acquiring windshields for some of the golf cars for
use during spring and fall golf.
WATER TOWER - SPRINGFIELD OAKS ACTIVITIES CENTER:
Per Commission direction, staff researched the requirements to isolate the domestic water supply for the
activities building, 4-H fair buildings, and campground area from the current water tower supply at Springfield
Oaks, leaving the water tower solely for the building's sprinkler system in case of fire.
Estimates to install a new 6" well, including supply tanks for the livestock barns and the activities center, were
approximately $17,000. Also, cost savings on the repair of the water tower as a result of installing the
separate water supply were not significantly decreased. Therefore, staff did not recommend installation of
the new well, but continue with the plans to repair and repaint the interior and exterior of the water tower.
Commission directed staff to have a comprehensive test performed on the well water at the site; and if the test
is satisfactory, pursue the separate water system, plus continue to research the state law for alternative
methods for the fire protection of the building.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---Chief of Administration Frank Trionfi explained that requests for quotations are being sent out for a point
of sale and access control system to be installed for use at the two waterparks for automation of ticket sales
and access control in the main gates. Future plans included expansion of the program to the golf courses and
parks. Total projected cost is approximately $65,000.
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(Commission Meeting, February 21, 1996)
---The Commission/staff retreat is now being planned as a one day work session to be held at the Addison
Oaks Conference Center from 9 a.m. until 4 p.m. on Friday, April 19, 1996. Suggested topics for discussion
should be given to Manager Richard as soon as possible.
---Staff was directed to contact either the Oakland Press or Corporation Counsel to investigate the reported
lawsuit involving Oakland Schools and one of the showmobiles.
---Staff has received an opinion from Corporation Counsel in response to our inquiry on meeting safety path
ordinances set by local government. In effect, the opinion states that since Oakland County Parks and
Recreation was established by the state's Public Act 261, we are not subject to local governing rules for safety
paths.
---Residents of Greening Road adjacent to Glen Oaks have been invited to attend the March 6 Commission
meeting. Staff will present a recommendation on participation in the cost assessment of the road paving
project to the board at that time.
OLD BUSINESS:
Commissioner Pernick requested the minutes of the February 7 Commission meeting be changed as follows:
On page 3 - 2, under the heading of Bids, change the motion for the purchase of a Bush
Wacker to include the phrase "low bidder" before the vendor's name, Munn Ford Tractor.
The next Commission meeting is scheduled for 9 a.m. on Wednesday, March 6, 1996.
The meeting was adjourned at 11:14 a.m.
Richard D. Kuhn, Jr., Secretary
Karen Smith, Recording Secretary
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