HomeMy WebLinkAboutMinutes - 1996.01.17 - 38999OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
January 17 1996
The meeting was called to order at 9:09 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of
the Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Secretary Richard D. Kuhn, Jr., Nancy McConnell, John Olsen, Kay Schmid,
Richard Skarritt
COMMISSION MEMBERS ABSENT:
Vice Chairman Ruth Johnson, George W. Kuhn, L. Brooks Patterson, Lawrence Pernick
ALSO PRESENT:
Parks and Recreation
Central Services
OCSD - Parks Division
Facilities Management
Community and Minority Affairs
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon J. Kipke, Assistant Manager
Frank Trionfi, Chief, Admin. Services
Sheila Cox, Accountant IV
Jan Pung, Chief of Communication
Joe Figa, Chief of Design/Development
Mike Thibodeau, Chief of Golf
Dan Stencil, Chief of Parks
Sue Delridge, Chief of Recreation
John Sowels, Parks Maintenance Supervisor
Kathleen Dougherty, Park Naturalist
Kathy Thomas, Assistant Park Naturalist
Dave VanderVeen, Director
Joe Lambourn, Sergeant
Patrick Campbell, Property Management Tech.
Richard Williams, Director
Moved by Mr. Skarritt, supported by Mr. R. Kuhn to approve the minutes of the public
hearing of December 6, 1995, as written.
AYES: R. Kuhn, Lewis, McConnell, Olsen, Schmid, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Olsen, supported by Mrs. Schmid to approve the minutes of the meeting of
December 6, 1995, as written.
AYES: R. Kuhn, Lewis, McConnell, Olsen, Schmid, Skarritt (6)
PUBLIC COMMENTS:
There were no questions asked, nor comments made, by the public.
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(Commission Meeting, January 17, 1996)
Chairman Lewis welcomed Mr. Williams, Community and Minority Affairs Director, to the meeting.
APPROVAL OF PAYMENTS:
Moved by Mr. R. Kuhn, supported by Mrs. Schmid to approve the payment of Vouchers
11-1 through 11-358; the Interdepartmental Payment Register for the October and
November charges paid in December; the Oak Management, Inc. Credits for the fourth
quarter of 1995; the Transfer Voucher Register for the fourth quarter of 1995; and the Red
Oaks Golf Dome and Sports Village Credits for the fourth quarter of 1995.
ROLL CALL VOTE:
AYES: R. Kuhn, Lewis, McConnell, Olsen, Schmid, Skarritt (6)
NAYS: (0)
A sufficient majority having voted, the motion carried.
STATEMENT OF OPERATIONS:
The Statement of Operations for the month ending November 30, 1995, was accepted as filed.
ACTIVITIES REPORT:
The Activities Reports for the months of November and December, 1995, were accepted as filed.
ELECTION OF OFFICERS:
Commissioner Lewis requested Commissioner John Olsen assume the position of Temporary Chairman
for the purpose of electing new officers for 1996.
Commissioner Olsen assumed the Chair and opened nominations.
Moved by Mr. Skarritt, supported by Mrs. Schmid to nominate the current slate of Pecky
D. Lewis, Jr. as Chairman, Ruth Johnson as Vice Chairman, and Richard D. Kuhn, Jr. as
Secretary of the Oakland County Parks and Recreation Commission for 1996.
No other nominations were made. Commissioner Skarritt requested the nominations be closed and a
unanimous vote be cast.
AYES: R. Kuhn, Lewis, McConnell, Olsen, Schmid, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
Chairman Lewis re -assumed the Chair.
OUTSTANDING INVOICE - ADDISON OAKS:
Staff reviewed the history of the purchase and hook up of two above -ground fuel storage tanks at Addison
Oaks. An additional cost of $470 was incurred during installation and has been disputed between Clawson
Tank, the manufacturer of the tank, and Pro Tank, who performed the hook-up.
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(Commission Meeting, January 17, 1996)
The Commission paid the additional expense; however, staff has since been unsuccessful in resolving the
issue of responsibility and being reimbursed for this amount.
Because of the confusion and the length of time this issue has remained unresolved, staff requested
Commission approval to "write off' this expense as uncollectible.
Commission directed staff to write a letter to Clawson Tank requesting payment and informing them their
position on the county's bidding list may be jeopardized until this issue is resolved.
MOBILE RECREATION OUTSTANDING COMMUNITY BILLING:
Moved by Mr. Skarritt, supported by Mr. Olsen to authorize staff to "write off' one $50
cancellation fee from 1994 for a skatemobile rental through Mobile Recreation as
uncollectible.
AYES: R. Kuhn, Lewis, McConnell, Olsen, Schmid, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
WATER TOWERS - ADDISON AND SPRINGFIELD ACTIVITY CENTER:
Per Commission direction, staff inquired about the removal of the water tower at the Springfield Oaks
Activity Center; however, it has been determined that we must continue to maintain the tower, as it is the
buildings only fire protection. Therefore, staff is continuing with the repair and painting of the tower. To
do so, staff requested Dixon Engineering be contracted to develop bid specifications and contract
documents, and project administration and field inspection of the work being done.
Mr. Kipke stressed that this contract does not cover the painting and repair, which is estimated at an
additional $70,000.
Staff also requested Dixon Engineering inspect and evaluate the tower at Addison Oaks.
Commission directed staff to investigate the possibility of installing a well and separating the domestic water
system from the tower so the tower's use will be for fire protection only.
Moved by Mr. R. Kuhn, supported by Mr. Olsen to approve the contract with Dixon
Engineering to inspect and evaluate the water tower at Addison Oaks in the amount of
$2,155.
AYES: R. Kuhn, Lewis, McConnell, Olsen, Schmid, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
Commission requested staff ensure the contractor does not issue an invoice until "completion of satisfactory
work".
LYON OAKS PROPERTY ACQUISITION GRANT EXTENSION:
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(Commission Meeting, January 17, 1996)
Moved by Mr. Olsen, supported by Mr. R. Kuhn to adopt the following resolution to extend the Lyon
Oaks Property Acquisition Grant:
WHEREAS, the Oakland County Parks and Recreation Commission has been
notified by the Department of Natural Resources that the grant agreement for the Lyon
Oaks County Park Addition, TF 93-037 expired on December 31, 1995; and
WHEREAS, an extension period is available for when project completion date is
extended due to delays in acquisition; and
WHEREAS, the Lyon Oaks County Park Addition project has shown significant and
continued progress toward completion; and
WHEREAS, the Oakland County Parks and Recreation Commission has
appropriated matching funds and is actively pursuing the completion of the acquisition,
thereby meeting the criteria for extension.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission recommends amending the grant with the appropriate extension.
AYES: R. Kuhn, Lewis, McConnell, Olsen, Schmid, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
AGRICULTURAL LEASES:
Moved by Mr. R. Kuhn, supported by Mr. Skarritt to approve the agricultural leases for
1996 with Pat Bell at Addison Oaks; Paul Elkow and Robert Brock at Lyon Oaks; and John
Cylbulski at Springfield Oaks.
AYES: R. Kuhn, Lewis, McConnell, Olsen, Schmid, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
ROSE OAKS PROPOSED LAND SWAP:
Mr. Andy Kivari, the resident adjacent to Rose Oaks on Fish Lake Road, has submitted a proposal for an
equal land swap with the Commission. Mr. Kivari is surrounded by parkland on three sides of his property;
this proposal would move his south and north boundaries the same bearing and distance of 35 feet north.
Staff noted that the park is in the process of being fenced; this proposed swap would affect that project.
Commission directed staff to contact the owner, notifying him of the legal costs, which would be his
responsibility, and procedures entailed in this proposal; he can respond back to the Commission with his
decision as to whether or not he will want to pursue this matter. In the meantime, staff will contact the
fence contractor and direct him to begin installation of the fence on the other portions of the park first.
SANITARY SEWER EASEMENT REQUEST - ORION OAKS:
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(Commission Meeting, January 17, 1996)
Staff reviewed the action taken by the Commission in May, 1995, on the sanitary sewer easement through
Orion Oaks.
A 20-foot permanent easement must be approved by the Oakland County Board of Commissioners in order
to proceed with this project. Therefore, staff requested Commission authorization to present the proposed
easement to the Planning and Building Committee for approval. The final language and property
description will be reviewed by Corporation Counsel and Facilities Management before presentation to the
Planning and Building Committee and then to the full board.
Moved by Mrs. McConnell, supported by Mrs. Schmid to authorize staff to present the
proposed 20-foot permanent sanitary sewer easement through Orion Oaks, as reviewed
by Corporation Counsel and Facilities Management, to the Planning and Building
Committee and to the Oakland County Board of Commissioners for final approval.
AYES: R. Kuhn, Lewis, McConnell, Olsen, Schmid, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
Staff also noted that Orion Township Supervisor Brown and County Commission Obrecht may approach
the Parks Commission again for additional funds for this project. Commission directed staff to prepare a
report detailing what the Commission is providing to the township as part of this project, including plans,
soil borings, topsoil, and the easement free of charge, plus include the value of each of these items.
ELECTRICAL EQUIPMENT - WATERFORD OAKS WAVE POOL:
Moved by Mr. Olsen, supported by Mrs. McConnell to award the bid for the purchase of
electrical equipment for the complete Waterford Oaks Wave Pool wavemaking control
system to the only complete bidder, Wesco, in the amount of $39,987.98. Funds for this
purchase will be transferred from the Operating Budget Contingency to the 1996 Waterford
Oaks Wave Pool Building Maintenance line item.
ROLL CALL VOTE:
AYES: Lewis, McConnell, Olsen, Schmid, Skarritt, R. Kuhn (6)
NAYS: (0)
A sufficient majority having voted, the motion carried.
INDEPENDENCE OAKS NATURE CENTER EXHIBITS REQUEST FOR PROPOSALS:
As directed by the Commission at the December 6, 1995, meeting, staff reviewed the nature center exhibit
project. Staff looked at rewriting the bid package to include the design, fabrication and installation of the
exhibits; contacted the firms again to discuss the project and rechecked their references; and renegotiated
the bid price received by Planning & Design.
In the follow-up contact with the firms, it was discovered that the low bidder was a fabricator without the
design expertise required for this project; plus, staff was unable to receive favorable references for the
second low bidder.
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(Commission Meeting, January 17, 1996)
Staff feels Planning & Design is the only bidding firm that can do what we want on this project; plus staff
was able to renegotiate a reduction in the bid price with Planning & Design to the amount of $45,000.
Therefore, staff requested Commission approval to award the contract for the design only of the nature
center exhibits to Planning & Design, Inc.
Moved by Mr. R. Kuhn, supported by Mr. Skarritt to award the contract for the design of
the nature exhibits for the Independence Oaks Nature Center to Planning + Design, Inc.
in the amount of $45,000.
ROLL CALL VOTE:
AYES: McConnell, Olsen, Schmid, Skarritt, R. Kuhn, Lewis (6)
NAYS: (0)
A sufficient majority having voted, the motion was carried.
EXECUTIVE SESSION:
Moved by Mr. Olsen, supported by Mrs. McConnell to adjourn the meeting into an
Executive Session.
AYES: R. Kuhn, Lewis, McConnell, Olsen, Schmid, Skarritt (6)
I UffilmUI
Motion carried on a voice vote.
Meeting was adjourned to an Executive Session at 11:12 a.m.
Meeting was re -convened at 11:43 a.m.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---Master calendar for 1996 was updated. The tentative date for the commission/legislators meeting was
scheduled for May 3 at White Lake; staff will check with County Commission Chairman McCulloch to avoid
any conflicts. Commissioner Schmid noted a conflict with the Michigan Association of Counties Conference
and the August 21 meeting; the August 21 meeting was subsequently cancelled.
Chairman Lewis emphasized the importance of the retreat, which was been tentatively scheduled for April
19-20. Commissioners directed staff to get an answer in writing from Corporation Counsel on the posting
of this meeting in order to avoid violating the Open Meetings Act.
---Manager Richard gave a brief update on the Greening Road issue at Glen Oaks.
The next Commission meeting is scheduled for 9 a.m. on Wednesday, February 7, 1996.
The meeting was adjourned at 12:10 p.m.
Richard D. Kuhn, Jr., Secretary Karen Smith, Recording Secretary
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