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HomeMy WebLinkAboutMinutes - 1996.06.19 - 39000OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING June 19, 1996 The meeting was called to order at 9:07 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the Parks and Recreation's administration office. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Ruth Johnson, Secretary Richard D. Kuhn, Jr., George W. Kuhn, Lawrence Pernick, Kay Schmid, Richard Skarritt COMMISSION MEMBERS ABSENT: Fred Korzon, Nancy McConnell, L. Brooks Patterson ALSO PRESENT: Parks and Recreation O. C. Risk Management Addison Township APPROVAL OF MINUTES: Ralph Richard, Manager Jon J. Kipke, Assistant Manager Frank Trionfi, Chief, Admin. Services Sheila Cox, Accountant IV Dan Stencil, Chief of Parks Mike Thibodeau, Chief of Golf Joseph Figa, Chief of Design and Development Mike Donnellon, Architectural Eng. I Sue Delridge, Chief of Recreation Jan Pung, Public Communications Officer Stan Fayne, Risk Manager Jerry Matthews, Insurance and Safety Bob Koski, Township Supervisor Moved by Mr. Skarritt, supported by Mrs. Schmid to approve the minutes of the meeting of May 22, 1996, as written. AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, Pernick, Schmid, Skarritt (7) NAYS: (0) Motion carried on a voice vote. PUBLIC COMMENTS: Chief of Design Joe Figa introduced Mike Donnellon, Architectural Engineer I, who replaced Steve Vanden Bossche and is working with Joe in Design and Development. Chairman Lewis welcomed Addison Township Supervisor Bob Koski to the meeting. Supervisor Koski informed the Commission of a request from the Michigan State Police to build a 485-foot radio tower in the township. The township has offered five sites for the placement of this tower; three have already been eliminated and one of the remaining sites is in the northwest corner of Addison Oaks. Because the park was purchased with grant money, there are restrictions on how the land can be used; therefore, the Commission questioned whether or not the park site can be considered. 3-1 (Commission Meeting, June 19, 1996) Township Supervisor Koski requested Commission approval to authorize Manager Richard to enter into a "dialogue" with the Michigan State Police to see if the park site at Addison Oaks would be suitable. The Michigan State Police have a deadline of June 28 for an answer on a location. Moved by Mrs. Johnson, supported by Mr. G. Kuhn to authorize Manager Richard to enter into a dialogue with the Michigan State Police to explore the issue of a proposed 485-foot radio tower at Addison Oaks. AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, Pernick, Schmid, Skarritt (7) NAYS: (0) Motion carried on a voice vote. Staff will investigate what restrictions are on the land as stated in the grant. APPROVAL OF PAYMENTS: Moved by Mr. G. Kuhn, supported by Mr. Pernick to approve the payment of Vouchers 5-1 through 5-394. AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, Pernick, Schmid, Skarritt (7) NAYS: (0) Motion carried on a voice vote. STATEMENT OF OPERATIONS: The Statement of Operations for the month ending April 30, 1996, was accepted as filed. ACTIVITIES REPORT: The Activities Report for May, 1996, was accepted as filed. #7 AND #8 RENOVATION - WHITE LAKE OAKS: Chief of Golf Mike Thibodeau noted that the renovation of the #8 green at White Lake Oaks was budgeted in the 1996 Capital Improvement Projects budget. After review with the golf course architects, Design 3, it has been determined that a complete renovation of the #8 hole, from tee to green, is necessary, plus #7 green needs drainage improvements. Staff feels doing the entire project at one time will be less disruptive to the play on the course. Therefore, staff requested Commission approval to proceed with the entire project at a newly -estimated cost of $90,000. The amount over the $45,000 originally budgeted will come from the Capital Improvement Projects contingency. Moved by Mr. R. Kuhn, supported by Mr. Skarritt to authorize staff to proceed with the complete renovation of the #8 hole at White Lake Oaks, from tee to green, plus the green on #7 hole. In addition, the Commission approved the transfer of $45,000 from the Capital Improvement Projects Budget contingency to that project. 3-2 (Commission Meeting, June 19, 1996) AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, Pernick, Schmid, Skarritt (7) NAYS: (0) Motion carried on a voice vote. WATER SOURCE - SPRINGFIELD OAKS ACTIVITIES CENTER: Assistant Manager Jon Kipke presented several options for the Commission's consideration on the disposition of the water tower at the Springfield Oaks Activities Center, including installation of a new potable water source, water source from either the golf course pond or a buried tank and then removing the tower, or painting and repairing the tower. An open pond at the activities center was ruled out for lake of space at the facility. Discussion followed, after which the Commission concurred that removing the tower seems to be a better long-term solution. Commission also questioned the possibility of finding another agency/community that might be interested in the tower and might be willing to share in the cost of removal. Moved by Mr. Pernick to install a potable water source at the Springfield Oaks Activities Center and to repair and paint the water tower and keep it for fire protection only. Motion failed for lack of support. Moved by Mr. G. Kuhn, supported by Mrs. Johnson to table the water source at Springfield Oaks Activities Center until the next meeting in order to allow staff time to investigate whether or not we can find another agency/community interested in the water tower. AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, Pernick, Schmid, Skarritt (7) NAYS: (0) Motion carried on a voice vote. RM As per the information filed in the agenda the following bid items were approved: Moved by Mrs. Johnson, supported by Mr. R. Kuhn to award the purchase of two 3-hp aerators for the swimming beach in Adams Lake and two 2-hp aerators for the lagoon system at Addison Oaks to the low bidder, Century Supply, in the amount of $9,964.00. AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, Pernick, Schmid, Skarritt (7) NAYS: (0) Motion carried on a voice vote. Moved by Mr. Skarritt, supported by Mr. G. Kuhn to approve the expenditure of $65,263.58 through the county's blanket order to Buff Whelan for the purchase of five replacement S15 GMC pick-up trucks for Waterford Oaks, Technical Support, White Lake Oaks, Springfield Oaks, and Glen Oaks. 3-3 (Commission Meeting, June 19, 1996) AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, Pernick, Schmid, Skarritt (7) NAYS: (0) Motion carried on a voice vote. Moved by Mr. R. Kuhn, supported by Mrs. Johnson to split the bid for a variety of trees, junipers, and ground cover for the landscaping portion of the Waterford Oaks Renovation Project and award as follows: to Christenson for daylillies, spruce trees and baltic ivy, in the amount of $7,336.00; to Klyn for bloody cranbills in the amount of $1,510.85; and to Marine City Nursery for birch, crabapple and all junipers in the amount of $6,453.00. Total purchase of the landscaping material will be $15,299.85. AYES: Johnson, R. Kuhn, Lewis, Pernick, Schmid, Skarritt (6) NAYS: (0) Motion carried on a voice vote. PARK PROPERTY APPRAISAL: Commissioner Pernick, Manager Richard and Chief of Administrative Services Trionfi met with Risk Management to discuss the proposed park property appraisal and to answer the Commission's questions from the May 22 meeting. Commissioner Pernick related Risk Management's answers to those concerns and their recommendations to continue with this appraisal as follows: 1) The Parks' operation has a variety of specialized types of facilities and buildings, making it more difficult to come up with replacement costs and value. 2) Cost of the appraisal spread over the five years of the contract is minimal and gives us a document allowing us to eliminate any questions in case of a problem. 3) When the county bid out their proposal, costs were significant; but they are looking again at maintaining the county properties in general. Risk Manager Stan Fayne concurred, noting the parks' buildings are unique in their type of construction and their location, which in case of fire, makes them vulnerable to almost 100% loss in case of fire. Mr. Fayne added that having the appraisal done is a good business practice which establishes the value of the buildings and sets a loss value. Staff recommended the Commission approve the contract with Industrial Appraisal Company for five years in the amount of $8,900 for the first year, with four annual updates in the amount of $850 each. Moved by Mr. Pernick, supported by Mrs. Schmid to approve the five-year contract with Industrial Appraisal Company for the park property appraisal in the amount of $8,900 for the first year, with four annual updates in the amount of $850 each. AYES: R. Kuhn, Lewis, Pernick, Schmid, Skarritt (5) 3-4 (Commission Meeting, June 19, 1996) NAYS: Johnson Motion carried on a voice vote. RABBIT BARN RE -ROOFING - SPRINGFIELD OAKS ACTIVITIES CENTER: Moved by Mrs. Johnson, supported by Mr. Pernick to award the bid for the re -roofing of the rabbit barn at the Springfield Oaks Activities Center to the low bidder, Newton Crane, in the amount of $5,400.00. Funds for this project will come from the 1996 Operating Budget contingency. AYES: Johnson, R. Kuhn, Lewis, Pernick, Schmid, Skarritt (6) NAYS: (0) Motion carried on a voice vote. GOLF 2000: Request For Proposals are expected to be sent out in August for the master plan for Lyon Oaks. This master plan will entail a total park development that will also include a golf course. Staff hopes a 36-hole course can be supported on that site, along with a driving range; a consultant is being considered to conduct a market survey on the feasibility of golf in that park. Lyon Oaks is being considered for the next golf county because of its accessibility and its location in the southwest corner of Oakland County. Staff answered concerns about the impact these plans might have on the rookery located in the park plus updated the Commission on the status of the rookery, noting a number of the trees in which the birds roost have fallen, thus many of the birds have left and have relocated at Kensington Metropark. Commission concurred with staffs recommendation to proceed with a golf market survey for Lyon Oaks, which will provide data on whether or not a golf course can be supported at that park. COMMERCIAL TREE PROGRAM: Per Commission direction, Chief of Parks Dan Stencil looked into the possibility of the Parks offering a commercial tree nursery lease for up to 250 acres of parkland throughout the parks system. He provided projected revenue figures based on a lease rate of $250/acre for a ten-year lease. Mr. Stencil also noted the possibility of the Commission sharing in the cost of plant material which could provide a source to grow trees for the Parks without the use of the Parks' man hours or manpower. Commission raised concerns about the length of the lease and at what point it would affect our tax exempt/ non-profit status. Commission concurred that we should consider hiring a staff member with a forestry background who can complete a land resource plan in line with our recently -completed Parks plant inventory. Staff will work on details for review at budget 3-5 (Commission Meeting, June 19, 1996) EXECUTIVE SESSION: Moved by Mr. Pernick, supported by Mrs. Johnson to adjourn the meeting to an Executive Session. AYES: Johnson, R. Kuhn, Lewis, Pernick, Schmid, Skarritt (6) NAYS: (0) Motion carried on a voice vote. Meeting adjourned to Executive Session at 11:14 a.m. Meeting reconvened at 11:25 a.m. MANAGER'S REPORT: In addition to the Manager's Report filed in the agenda, the following was noted: ---Staff will be meeting with Orion Township officials to discuss the sanitary sewer projection at Orion Oaks. Staff has compiled information in chronological order, including any changes, plus questions and concerns to be addressed at the meeting. ---The renovation/expansion project at the Waterford Oaks Wave Pool is approximately three weeks behind schedule, primarily because of the rainy weather. ---Staff is working with BBDO to update the resident survey completed five years ago in conjunction with the Recreation Master Plan. This survey will help identify whether or not our identity level has increased, whether we need to provide more background information to the people about the parks, what facilities they use and what they would like to see. ---We are co-sponsors of the Oakland County 4-H Fair for the first time this year. Thursday, August 1, will be a free entry day to those people with Annual Motor Vehicle Permits for the Parks. The next meeting will be 9 a.m. on Wednesday, July 17, 1996 at Groveland Oaks. The meeting was adjourned at 11:40 a.m. ,D. e,40 . Richard D. Kuhn, Jr., Secretary � �Z?-Z Karen Smith, Recording Secretary 3-6