HomeMy WebLinkAboutMinutes - 1996.07.17 - 39001OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
July 17. 1996
The meeting was called to order at 9:52 a.m. by Chairman Pecky D. Lewis, Jr. at the concession stand of
Groveland Oaks following a rescue/recovery demonstration at the beach and a tour of the park.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Ruth Johnson, Secretary Richard D. Kuhn, Jr., Fred Korzon,
George W. Kuhn, Nancy McConnell, Lawrence Pernick, Kay Schmid
COMMISSION MEMBERS ABSENT:
L. Brooks Patterson, Richard Skarritt
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Becket Raeder and Associates, Inc.
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon J. Kipke, Assistant Manager
Frank Trionfi, Chief, Admin. Services
Sheila Cox, Accountant IV
Dan Stencil, Chief of Parks
Mike Thibodeau, Chief of Golf
Joseph Figa, Chief of Design and Development
Sue Delridge, Chief of Recreation
Jan Pung, Public Communications Officer
Clyde Herb, Park Supervisor, Groveland Oaks
Joseph Hylla, Manager
Deborah Cooper, Principal
Chad Zielinski, Project Engineer
Christy Summers, Project Manager
Moved by Mr. R. Kuhn, supported by Mr. Pernick to approve the minutes of the meeting of
June 17, 1996, as written.
AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Schmid, (7)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no comments made, nor questions asked, by the public.
APPROVAL OF PAYMENTS:
Moved by Mr. Pernick, supported. by Mr. G. Kuhn to approve the payment of Vouchers 6-1
through 6-437, the Interdepartmental Charges for May paid in June, and the Oak
Management Corporation credits for the second quarter of 1996.
AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Schmid (7)
3-1
(Commission Meeting, July 17, 1996)
NAYS: (0)
Motion carried on a voice vote.
STATEMENT OF OPERATIONS:
The Statement of Operations for the month ending May 31, 1996, was accepted as filed.
Manager Richard presented the Commission with an award from March of Dimes in appreciation for staffs
time, effort and support of Walk America.
Public Communications Officer Jan Pung announced that the Commission received an award from the
International Association of Business Communicators, Detroit Chapter, for the Commission's 1995 Annual
Report. The report received top honors in a classification that included businesses and organizations
throughout the Detroit metropolitan area.
GLEN OAKS SITE ENGINEERING:
Chief of Design and Development Joe Figa reviewed the project for the proposed addition to the clubhouse
facilities and parking lot site improvements at Glen Oaks.
The project will be completed in two phases: 1) parking lot renovation and expansion and 2) actual addition
to the clubhouse. The budget for this project will be over a two-year period with $600,000 in the 1996 Capital
Improvement Project Budget and another $600,000 being budgeted for next year.
Requests For Proposals were sent for the site work, which will include: Surveying of the project area including
location of existing utilities, rows, storm and drainage systems, drives easements, etc.; evaluation of existing
conditions including pavement and subsurface conditions; conceptual and preliminary engineering designs;
final design plan and specifications developed to the guidelines of the City of Farmington Hills; construction
layout; contract administration; as built drawings; and inspection during construction.
Staff reviewed the three proposals received and recommended accepting the low bidder, Powell and
Associates Engineers Inc. In the amount of $18,060. The price includes some basic soil investigation and 48
hours of construction supervision. It does not include landscaping or lighting plans; however, staff feels that
work can be done in house. Also, any necessary soil borings and the services of electrical engineering
consultants will be additional.
Moved by Mrs. Johnson, supported by Mrs. Schmid to award the contract for the design
phase of the parking lot renovation and expansion at Glen Oaks to the low bidder, Powell &
Associates Engineers Inc., in the amount of $18,060. Work to be performed will include
surveying of the project area including location of existing utilities, rows, storm and drainage
systems, drives easements, etc.; evaluation of existing conditions including pavement and
subsurface conditions; conceptual and preliminary engineering designs; final design plan and
specifications developed to the guidelines of the City of Farmington Hills; construction layout;
contract administration; as built drawings; and inspection during construction.
AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Schmid, (7)
NAYS: (0)
3-2
(Commission Meeting, July 17, 1996)
Motion carried on a voice vote.
RECREATION MASTER PLAN:
Joe Figa noted that the Oakland County Parks' recreation master plan, as a requirement by the Michigan
Department of Natural Resources for grant eligibility, must be revised every five years. Our current master
plan was revised in 1991 and adopted in February of 1992; a revision must be submitted prior to the 1997
grant year.
Staff requested commission consideration to approve retaining the firm of CarlisleMortman Associates Inc.
to revise this plan. This firm, under another name, is the same firm that revised the plan in 1991. Because
of their performance and the reasonable fee, staff requested they submit a proposal again for this year. The
proposal they submitted covers all of the areas that must be reviewed in order to meet the DNR requirements.
The revision will also be coordinated with a park survey that will be initiated later this summer or early fall.
The proposed fee is $5,950. This includes project initiation, meetings with staff and park commission,
updating recreation facilities inventories, updating and analyzing demographics, updating and identifying
natural resources, drafting an action plan, facilities and program needs and deficiencies, and a draft and final
master plan. The fee does not include the reproduction of the actual document.
Moved by Mr. G. Kuhn, supported by Mr. Pernick to award the contract for the revision of the
recreation master plan to Carlisle/Wortman Associates in the amount of $5,960.00. Funds
for this expenditure will come from the 1996 Operating Budget contingency. Also, staff will
ensure that the contract for this project will be bid out on a competitive basis when the
revision is due again in five years.
AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Schmid, (7)
NAYS: (0)
Motion carried on a voice vote.
GROVELAND OAKS CAMPGROUND RENOVATION:
Staff reviewed the project for the renovation of the Groveland Oaks campground, which will include re -aligning
the main roadway through the east side of the park; spreading the group camping on both the east and west
sides of the river north of the road, making the areas more spacious; reorganizing the day use parking lot;
and reconfiguring the primitive and semi -modern camping area on the east side to reduce the number of
campsites, enlarging them and installing electricity and pads for the trailers and picnic tables, plus water on
the modern sites. The project will also include extensive landscaping.
Bids have been sent and are due back August 5. Staff will review them and present a recommendation to the
Commission at the next meeting. Construction, which staff hopes will begin around Labor Day, will be
completed in two phases, with a total cost estimated at approximately $1.7 million.
Staff distributed a camping revenue projection based on proposed camping rate increases; Commission
requested a revised projection based on both the current camping rates and the proposed rate increases.
Commission also requested a report showing a comparison of camping rates from other area campgrounds.
SPRINGFIELD OAKS WATER TOWER:
3-3
(Commission Meeting, July 17, 1996)
The Springfield Oaks water tower information will be placed on the agenda for the next meeting.
Commission requested a report on the annual maintenance and heating costs on the tower also be presented
at that time.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---Staff reviewed their efforts in placing a permanent display of the Oakland County Parks at the Summit Place
Mall. Commission authorized staff to request proposals for the design, construction, and installation of this
exhibit, which is estimated to cost between $8,000 and $10,000.
Commission also directed staff to pursue other locations with the same concept.
---The proposed state police radio tower requested for installation at Addison Oaks has definitely been ruled
out. Addison Township officials are focusing their efforts in placing the tower at either the gravel pit or at the
Ford plant.
---Staff updated the Commission on the Waterford Oaks Wave Pool renovation project, noting the children's
feature is hoped to be open by the weekend.
Vice Chairman Johnson offered suggestions on ways to speed up the process of admitting patrons into the
pool in order to avoid a long wait in line. Staff will implement those and other suggestions and report back to
the Commission how they're working, along with how the new point -of -sale system is improving that problem.
---Commissioner Pernick questioned Purchasing Manager Joe Hylla on the Parks Commission's concerns
relating to the county's bidding process.
The next meeting will be 9 a.m. on Wednesday, August 7, 1996.
The meeting was adjourned at 11:51 a.m.
Richard D. Kuhn, Jr., Sec ary
Karen Smith, Recording Secretary
3-4