HomeMy WebLinkAboutMinutes - 1996.10.16 - 39009OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING AND BUDGET REVIEW
October 16, 1996
The meeting was called to order at 9:12 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the
Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Ruth Johnson, Secretary Richard D. Kuhn, Jr., Fred Korzon,
George W. Kuhn, Nancy McConnell, Lawrence Pernick, Kay Schmid, Richard Skarritt
COMMISSION MEMBERS ABSENT:
L. Brooks Patterson
ALSO PRESENT:
Parks and Recreation
Central Services
Auditing
Springfield Twp. Historical Society
JGA
LDS Contractors
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon J. Kipke, Assistant Manager
Frank Trionfi, Chief, Admin. Services
Sheila Cox, Accountant IV
Dan Stencil, Chief of Parks
Mike Thibodeau, Chief of Golf
Sue Delridge, Chief of Recreation
Jan Pung, Public Communications Officer
Joseph Figa, Chief of Design and Development.
David VanderVeen, Director
Jim Fitzpatrick, Manager
Bruce Karmann, Supervisor
Terri Hefner, Auditor
Diane Creguer, Auditor
Lester Smith, President
Norris Walls, Member
George Guyer, Member
Shirley Guyer, Member
Marjorie Davis, Member
Mike Kirk, Architect
Frank Donigrandi
Paul Safran
Moved by Mr. G. Kuhn, supported by Mrs. Schmid to approve the minutes of the meeting of
October 2, 1996, with the following correction:
Page 3 - 3, under Bids: Correct the spelling of Mrs. Schmid's name for the "aye" votes for both
motions.
AYES: Johnson, Korzon, G. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
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(Commission Meeting, October 16, 1996)
PUBLIC COMMENTS:
There were no comments made, nor questions asked, by the public.
APPROVAL OF PAYMENTS:
Moved by Mr. Skarritt, supported by Mr. G. Kuhn to approve the payment of Vouchers 9-1
through 9-218.
AYES: Johnson, Korzon, G. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
DEPARTMENT PERFORMANCE AUDIT REVIEW:
Auditing Manager Jim Fitzpatrick reviewed the findings of the department performance review, which was
designed to identify strengths and weaknesses in the areas of cash management, records management, and
homan resources. He reported the concerns noted by his staff under each of the focal points for all of the parks,
plus highlighted the proactive steps the Commission is taking, including Excellence Network, the recreation
master plan, and the retreats. He also commended the Parks staff for their cooperation and ideas during the
auditing process.
Auditing will be making recommendations on some of the concerns noted in the report, plus perform a follow
up in the spring of 1997.
Commissioner Skarritt requested staff report back to the Commission addressing each of the Report's concerns
and how they will be resolved.
SPRINGFIELD OAKS DAVIS HOUSE:
Assistant Manager Jon Kipke presented bids for the proposed roof repair on the Davis House at Springfield
Oaks and reviewed the options discussed at the last Commission meeting.
Members of the Springfield Township Historical Society reviewed the history of the building and the work they
have done on the house. They also noted that they are working on a block grant to fund additional repairs to
the house. Members requested the Commission table this item until their financial problems are settled.
Commission offered suggestions for local community support, including contacting the Oakland County
Historical Society for advice on how/where to find funding assistance, plus noted in -kind services the county
could provide. Commission also suggested a new agreement with the Springfield Township Historical Society
may be necessary to provide the necessary upkeep on the house.
Commissioner Korzon suggested the Commission appropriate enough funds to get the roof through the winter,
which would allow enough time for the Historical Society to continue with their grant/fund-raising process.
Moved by Mrs. Johnson, supported by Mrs. Schmid to appropriate up to $1,000 for whatever
repairs may be necessary to get the Davis House roof through the winter; direct the Public
Communications staff to write an article for the local newspapers to help generate local interest
in the Society and its project; request assistance from the Oakland County grant writers to work
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(Commission Meeting, October 16, 1996)
with the Society in applying for grant funding; plus contact Oakland County Community and
Economic Development for assistance in securing funding for this project.
AYES: Johnson, Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (9)
NAYS: (0)
Motion carried on a voice vote.
GLEN OAKS CLUBHOUSE RENOVATION:
Chief of Design Joe Figa updated the Commission on the Glen Oaks Clubhouse Renovation project, noting the
plan was approved by the Farmington Hills Historical Commission on October 3 and it is on the City of
Farmington Hills' meeting agenda for approval on October 17. If approval is received, construction can begin
immediately; contractor feels comfortable with completion deadline of April 1.
The contractor, LDS, has quoted a guaranteed not -to -exceed price of $1.3 million; the parking lot and site work
will be a separate contract. Staff requested Commission approval of the not -to -exceed price.
Moved by Mr. R. Kuhn, supported by Mrs. McConnell to approve the not -to -exceed price of
$1.3 million to LDS Contractors for the Glen Oaks Clubhouse renovation.
ROLL CALL VOTE:
AYES: Johnson, Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
MM
As per the information filed in the agenda, the following bids were approved as recommended by staff and
Purchasing:
Moved by Mr. R. Kuhn, supported by Mrs. Johnson to award the contract for the installation
of a poly -roof sealing and insulation system for the Independence Oaks maintenance center
to the low bidder meeting specifications, Energy Shield, in the amount of $9,850.00.
AYES: Johnson, Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick (7)
NAYS: (0)
Motion carried on a voice vote.
Staff requested Commission approval to award the contract for the irrigation improvements at Red Oaks and
Springfield Oaks Golf Courses to the low bidder, Marc Dutton, in the amount of $91,150.
Commissioner G. Kuhn noted that, until a decision is made next spring on the drain through the Red Oaks Golf
Course, staff may wish to defer that portion of the irrigation project.
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(Commission Meeting, October 16, 1996)
Moved by Mr. Korzon, supported by Mr. Pernick to award the contract for the irrigation system
expansion at Springfield Oaks Golf Course to Marc Dutton in the amount of $50,450.
AYES: Johnson, Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (9)
NAYS: (0)
Motion carried on a voice vote.
MANAGER'S REPORT:
The Manager's Report is as filed in the agenda.
1997 PROPOSED BUDGETS WORK SESSION:
Staff noted that the proposed revenue budget for 1997 is $14,470,149, up 5.6% over the proposed budget for
1996. Of this amount, $5,904,449 comes from fees and charges, and the balance of $8,565,700 will come from
the millage and interest on investments.
The proposed operating budget for 1997 is $10,851,714, an increase of 2.8% over the 1996 proposed budget.
Our 1996 actual operating budget is 3.8%, or $388,318, less than originally budgeted.
The remaining balance of the revenues, after the $10,851,714 for operations, is for operating equipment and
capital development. The amount of $628,103, of which approximately $333,403 is for replacement equipment
and vehicles, is for operating equipment. Estimated new funds for capital development for 1997 is $3,436,713.
Personnel:
Funding is being included for a full-time Recreation Specialist in Recreation Administration and a part-time non -
eligible Construction Inspector III in Design and Development. We will not be filling the General Maintenance
Mechanic position at Springfield Oaks Activity Center, plus we will be deleting the Architectural Engineer II
position in Design and Development.
Fees and Charges:
Staff reviewed the proposed changes in the fees and charges for 1997. All of the fees and charges
recommended by staff were approved, except for the following changes proposed by the Commission:
For Addison Oaks and Groveland Oaks:
Senior Citizens: $3 off per campsite
For Addison, Groveland, and Independence Oaks:
Bus/1 2-Passenger Van: Resident Discount: $1 per person; minimum of $5
Regular Fee: $2 per person; minimum of $8
For Glen Oaks, Springfield Oaks, and White Lake Oaks:
Change senior citizens restrictions wording to the same for consistency:
Monday through Friday prior to 3 p.m.
Staff will also explore the possibility of charging an extra $1 or $2 for guaranteed tee times at the golf courses.
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For Waterford Oaks Tennis Complex:
Platform Tennis: Add after the rate, "Off season, May through September"
Add: Tennis Lessons: $5 per hour for instruction
Commissioner Skarritt requested the platform tennis program be placed on a future Commission meeting
agenda for review and discussion.
For Red Oaks and Waterford Oaks Waterparks:
Waterford Oaks General Admission -- Regular: $12.00
Red Oaks General Admission -- Regular: $9.00
Add under Red Oaks: General Admission for children 30" to 43" in height: $2.00
For The Fridge at Waterford Oaks:
Add group rate on Mondays only of $3.50 per person
Operating Equipment:
Assistant Manager Jon Kipke reviewed the proposed operating equipment budget of $628,103. Recreation
Supervisor Jim Dunleavy reviewed information on the proposed transit bus purchase for the Mobile Recreation
program; Commission concurred with the concept to upgrade to the transit bus.
Operation Recommendations:
Staff reviewed several proposed changes in the operations of the system, including: a ban on all tobacco sales
throughout the parks; change in Fridge hours and group reservations; days of operation at the Red Oaks
Waterpark; waterpark ticket sales through local community parks departments; and rain check usage, tee time
reservations, and credit card usage at the golf courses.
Manager Richard also requested Commission consideration to amend the by-law addressing the purchase limit
by staff by raising the limit from $5,000 to $10,000, except in cases where staff is not recommending the low
bidder. Commission concurred to raise the limit to $10,000, except staff must present any purchases, excluding
utilities, for approval over $3,000 in cases of single bidders or when the low bid is not being recommended. Also
staff will present a quarterly report on those purchases that fall between the $5,000 and $10,000 range. Staff
will present this concurrence for formal approval at a future meeting.
1997 Proposed Capital Improvement Projects Budget:
The proposed 1997 capital improvement projects are budgeted at $4,853,258, with estimated new funds at
$3,436,713. Staff reviewed the budget, noting some of the larger projects planned throughout the parks.
The Commission was in agreement to approve the budget as presented, with the noted changes in the Fees
and Charges. In accordance with state law, a public hearing will be held prior to the budget's formal adoption
in December.
The meeting was adjourned at 1:43 p.m.
744& r4ea I
Richard D. Kuhn, Jr., Secretary
Karen Smith, Recording Secretary
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