HomeMy WebLinkAboutMinutes - 1996.09.18 - 39011OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
September 18, 1996
The meeting was called to order at 9:13 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the
Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Ruth Johnson, Secretary Richard D. Kuhn, Jr., Fred Korzon,
George W. Kuhn, Nancy McConnell, Lawrence Pernick, Kay Schmid, Richard Skarritt
COMMISSION MEMBERS ABSENT:
L. Brooks Patterson
ALSO PRESENT:
Parks and Recreation
Springfield Twp. Historical Society
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon J. Kipke, Assistant Manager
Frank Trionfi, Chief, Admin. Services
Sheila Cox, Accountant IV
Dan Stencil, Chief of Parks
Mike Thibodeau, Chief of Golf
Sue Delridge, Chief of Recreation
Jan Pung, Public Communications Officer
John Sowels, Parks Maintenance Supervisor
Kathleen Dougherty, Parks Naturalist
Missy Hallek, Intern, Nature Center
George Guyer, Representative
Moved by Mr. G. Kuhn, supported by Mr. Skarritt to approve the minutes of the meeting of
September 4, 1996, with the following corrections:
Page 3 - 2, under Glen Oaks Clubhouse Addition, paragraph 2: Change the phrase
"guaranteed maximum" in the first sentence with "not -to -exceed", and change the word
"guaranteed" in the second sentence with "not -to -exceed".
AYES: Johnson, Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (9)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no comments made, nor questions asked, by the public.
INTRODUCTION
Parks Naturalist Kathleen Dougherty introduced Missy Hallek, an intern from Michigan State University who
has been working at the Nature Center for a few months.
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(Commission Meeting, September 18, 1996)
APPROVAL OF PAYMENTS:
Moved by Mr. R. Kuhn, supported by Mrs. Johnson to approve the payment of the
Interdepartmental Payment Register for the July charges paid in August.
AYES: Johnson, Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (9)
NAYS: (0)
Motion carried on a voice vote.
AWARD PRESENTATION:
Public Communications Officer Jan Pung presented the Commission with a plaque from Detroit Monthly
Magazine honoring Waterford Oaks Waterpark as being among Detroit's 1996 best for "Best Waterpark."
ACTIVITIES REPORT:
The Activities Report for August, 1996, was accepted as filed.
ANNUAL BLUEBIRD REPORT:
Mary Karshner reported on the progress of the Bluebird trail program she and her husband initiated and
maintain at Independence, Orion, and Addison Oaks County Parks, noting approximately 1,000 Bluebirds
have successfully fledged from these boxes over the ten years the boxes have been in place.
Parks Naturalist Kathleen Dougherty presented Mary with a tee shirt for her and her husband on behalf of the
Commission in thanks for their hours of volunteer service on this program.
JAMES HARVEY DAVIS HOUSE - SPRINGFIELD OAKS GOLF COURSE:
Assistant Manager Jon Kipke reported on the condition of the historic Davis house, which is located along
Andersonville Road at the Springfield Oaks Golf Course. He noted that, in order to keep the integrity of the
historical aspect of the house, which dates back to 1872, there is an urgent need to paint the exterior of the
house and replace the roof, plus repair and reglaze the windows and replace some gingerbread. The
Springfield Township Historical Society, while spending money and time on other projects at the house, are
financially unable to do this work and have requested Commission consideration to do it.
Estimates on the cost to repair the roof are approximately $13,000. Painting will be approximately $900 for
materials; labor would be completed in-house by staff.
There was an agreement between the Parks Commission and the Historical Society in which the Society
agreed to restore and maintain the house and surrounding grounds; however, this agreement has not been
renewed since 1982.
Commission directed staff to meet with members of the Historical Society to review the agreement and decide
what position the Parks Commission should take on the maintenance. In the meantime, Commission
concurred that the house must be painted now and the roof minimally repaired in preparation for the winter.
Commission also suggested other options for consideration, such as contacting other historical societies to
request support, moving the house to another location in Davisburg, and looking at other uses for this building.
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(Commission Meeting, September 18, 1996)
Moved by Mrs. Johnson, supported by Mr. Skarritt to paint the exterior of the Davis House
at Springfield Oaks Golf Course, do a minimal repair on the roof in preparation for winter, and
to direct staff to meet with members of the Springfield Township Historical Society on an
agreement proposal for the future and maintenance of the building.
AYES: Johnson, Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (9)
NAYS: (0)
Motion carried on a voice vote.
PARK BENCH DONATION POLICY:
Chief of Parks Dan Stencil reviewed the proposed park bench donation policy.
Commission suggested staff look at a more permanent, smaller, standardized plaque that can be inset into
the benches. Commission also directed staff to review the policy in concern over political or commercial signs,
plus consider charging an annual maintenance fee or building into the program cost an extra "insurance"
amount to cover the cost of replacing vandalized signs for a set number of years.
ENVIRONMENTAL CLEAN UP - ADDISON OAKS:
Chief of Parks Dan Stencil reviewed the hydraulic oil spill incident that occurred in Adams Lake at Addison
Oaks in July and requested Commission approval of the expenditure for the emergency clean-up by Young's
Environmental Clean-up in the amount of $6,246.43.
Moved by Mr. Pernick, supported by Mr. R. Kuhn to approve the expenditure for the
emergency hydraulic oil spill clean-up at Addison Oaks to Young's Environmental Clean-up
in the amount of $6,246.43.
AYES: Johnson, Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (9)
NAYS: (0)
Motion carried on a voice vote.
GOLF FEASIBILITY STUDY - LYON OAKS:
Staff requested Commission approval for a feasibility study to be conducted to see if Lyon Oaks can support
a golf course. Staff noted that, after this feasibility study is completed, a master plan is expected to be
completed for the park next year; the master plan is expected to include a park function also, in order to make
the park a more well-rounded facility. Commissioner Schmid requested staff also consider some type of
waterpark facility, since the park does not have a lake.
Moved by Mrs. Schmid, supported by Mr. Pernick to award the contract for the golf feasibility
study for Lyon Oaks to Golf Resources in the amount of $7,600.00.
AYES: Johnson, Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (9)
NAYS: (0)
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(Commission Meeting, September 18, 1996)
Motion carried on a voice vote.
RESTROOMS - WHITE LAKE OAKS:
Moved by Mrs. McConnell, supported by Mrs. Johnson to award the bid for the purchase of
two self-contained restrooms for Glen Oaks Golf Course to the low bidder, Romtec, in the
amount of $38,884.00, and to direct staff to contact the vendor to see if a skylight for this unit
is available at a reasonable cost.
AYES: Johnson, Korzon, G. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
ENVIRONMENTAL CLEAN UP - SPRINGFIELD OAKS GOLF COURSE:
Moved by Mr. G. Kuhn, supported by Mr. Skarritt to approve the expenditure of $29,000 to
Soil and Materials Engineers for the investigation of the contamination from the former fuel
storage tank at Springfield Oaks Golf Course, including the completion of the investigation
to the point of being able to report to the Michigan Department of Environmental Quality plus
our final assessment report.
AYES: Johnson, Korzon, G. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
WATER AND FIRE SAFETY - ADDISON OAKS CONFERENCE CENTER:
Assistant Manager Jon Kipke reviewed the status of the water situation and fire protection at Addison Oaks
and requested Commission consideration to approve the following improvements:
1) Install two new 6" wells, one each to service the maintenance building and residence.
2) Remove the water tower.
3) Install a fire pump at the lake to service the conference center with three outlet hydrants.
4) Install a smoke detection/alarm system for the conference center.
Commissioner Pernick questioned the possibility of a sprinkler system being installed in the conference center,
noting the decrease in the cost of insurance premiums could pay for the system installation costs in just a few
years. Staff noted that removal of the water tower could not proceed until the necessary water source --water
tower, lake, or well --was determined.
Commission directed staff to proceed as follows:
1) Request bids for the installation of the new water system.
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(Commission Meeting, September 18, 1996)
2) Investigate the feasibility of installing a sprinkler system at the conference center and how the
insurance rates would be affected. The report will include a determination on what the water source for the
sprinkler system should be --water tower, lake, or well.
3) Request bids for the installation of a fire pump to service the conference center with three outlet
hydrants.
4) Proceed with the installation of a smoke detection/alarm system.
WATER TOWER - SPRINGFIELD OAKS ACTIVITIES CENTER:
As directed by the Commission, staff presented costs for the repair/painting of the Springfield Oaks Activities
Center water tower, less the cost of painting the wet interior tank, plus estimated costs for the domestic water
system.
Commission discussed requesting a cost breakdown for both the interior and exterior painting inspection, plus
the necessity of conducting a paint inspection.
Moved by Mr. Pernick, supported by Mrs. Johnson to direct staff to proceed with the bids
for the repair and painting of the Springfield Oaks Activities Center water tower, including an
alternate to paint the wet interior tank, plus an alternate to inspect the exterior painting, and
another alternate to inspect both the interior and exterior painting of the tower.
AYES: Johnson, Korzon, G. Kuhn, Lewis, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE SESSION:
Moved by Mr. Pernick, supported by Mr. G. Kuhn to adjourn the meeting to an Executive
Session.
AYES: Johnson, Korzon, G. Kuhn, Lewis, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
The meeting was adjourned to an executive session at 11:31 a.m. and reconvened at 11:36 a.m.
ROSE OAKS:
Moved by Mr. G. Kuhn, supported by Mr. Korzon to authorize staff to proceed with the
appraisal for the purchase of a 2.3-acre parcel of land adjacent to Rose Oaks on Fish Lake
Road.
AYES: Johnson, Korzon, G. Kuhn, Lewis, Pernick, Schmid, Skarritt (7)
NAYS: (0)
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(Commission Meeting, September 18, 1996)
Motion carried on a voice vote.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---In response to Commission request, staff reviewed the emergency procedures in place at the golf courses.
Vice Chairman Johnson requested staff consider placing signs stating "Caution -- Bees."
The next Commission meeting is scheduled for 9 a.m. on Wednesday, October 2, 1996.
The meeting was adjourned at 11:46 a.m.
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Richard D. Kuhn, Jr., Secretary
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Karen Smith, Recording Secretary
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