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HomeMy WebLinkAboutMinutes - 1997.12.03 - 39014OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING December 3. 1997 The meeting was called to order at 9:05 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the Parks and Recreation Commission's administration office. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Ruth Johnson, Secretary Richard D. Kuhn, Jr., Fred Korzon, Nancy McConnell, Kay Schmid COMMISSION MEMBERS ABSENT: George Kuhn, L. Brooks Patterson, Richard Skarritt ALSO PRESENT: Parks and Recreation Oakland Co. Central Services Oakland County Purchasing Oakland Co. Sheriff's Dept. -Parks Div Outdoors Forever Beckett and Raeder Associates Private Citizen APPROVAL OF MINUTES: Ralph Richard, Manager Jon Kipke, Assistant Manager Frank Trionfi, Chief, Admin. Services Sheila Cox, Accountant IV Mike Thibodeau, Chief of Golf Operations Dan Stencil, Chief of Park Operations Janet Pung, Public Communications Officer Joseph Figa, Chief, Design and Development Sue Delridge, Chief of Recreation Jerry Scarborough, Mechanic II Dave VanderVeen, Director Rob Rhein, Buyer Tim Mclsaac, Sergeant Roger McCarville Dick Mullen Deb Cooper, Consultant Christy Summers, Consultant Jean Rizzolo Moved by Mrs. Schmid, supported by Mr. R. Kuhn to approve the minutes of the meeting of November 5, 1997, as written. AYES: Johnson, Korzon, R. Kuhn, Lewis, Schmid (5) NAYS: (0) Motion carried on a voice vote. PUBLIC COMMENTS: There were no questions asked by, nor comments received from, the public. INCLUSIVE GOLF: 3-1 (Commission Meeting, December 3, 1997) Roger McCarville, Outdoors Forever, reported on the Warren Orlick Inclusive Golf Tournament recently held at White Lake Oaks Golf Course, thanking the Parks Commission for their sponsorship of this important program. He noted that 19 physically -challenged players participated in this event. WATERFORD OAKS WAVE POOL RENOVATION: Chief of Design Joe Figa reviewed a request from Giffels Hoyem Basso for additional charges for the design, engineering, and construction supervision for the recently -completed renovation of the Waterford Oaks Waterpark. The additional charges resulted from the increased scope of the project, plus extensive changes in engineering designs required to reduce costs to enable the construction of the project. After review of the request and discussions between staff and the consultant, an amount of $13,500 was agreed upon; staff recommended Commission approval of that amount. Moved by Mr. Korzon, supported by Mrs. McConnell to approve the amount of $13,500 to Giffels Hoyem Basso for additional charges for the design, engineering, and construction supervision for the renovation of the Waterford Oaks Waterpark. AYES: Johnson, Korzon, R. Kuhn, Lewis, McConnell, Schmid (6) NAYS: (0) Motion carried on a voice vote. RED OAKS GOLF DOME LEASE: After the presentation at the November 5 meeting, staff reviewed the proposal for the proposed new golf feature at the Dome, plus the request for a ten-year lease extension. Staff recommended Commission approval of the "Wacky Putt" golf feature, plus a five-year extension on the lease, with rates for the extension to be negotiated one year before the extension goes into effect. Vice Chairman Johnson questioned the smoking policy at the facility, whether or not smoking should be allowed at a "family" facility. Commissioner McConnell suggested the lessees look into an air filtration system for the facility. Current county executive policy allows smoking if alcohol is served; if not, no smoking is allowed. Moved by Mrs. McConnell, supported by Mrs. Johnson to approve the proposed "Wacky Putt" golf feature for the Red Oaks Golf Dome, plus a five-year extension on the lease, with lease rates for the extension to be negotiated one year before the extension goes into effect. Commission also reserves the right to set a no smoking policy for the facility at any time. AYES: Johnson, Korzon, R. Kuhn, Lewis, McConnell, Schmid (6) NAYS: (0) Motion carried on a voice vote. REPLACEMENT 5-YARD DUMP TRUCK - TECHNICAL SUPPORT: 3-2 (Commission Meeting, December 3, 1997) Moved by Mr. R. Kuhn, supported by Mr. Korzon to approve the purchase of a 1995 Ford 5- yard dump truck for Technical Support from Hertz Equipment Rental for $31,800. AYES: Johnson, Korzon, R. Kuhn, Lewis, McConnell, Schmid (6) NAYS: (0) Motion carried on a voice vote. S10 PICK-UP TRUCKS - WATERFORD OAKS: Moved by Mrs. McConnell, supported by Mr. R. Kuhn to approve two S10 pick-up trucks for Waterford Oaks, each with 4-wheel drive and extended cabs, for lease through Oakland County's fleet lease program. AYES: Johnson, Korzon, R. Kuhn, Lewis, McConnell, Schmid (6) NAYS: (0) Motion carried on a voice vote. Staff will continue to explore other toboggan lift methods for The Fridge. LYON OAKS MASTER PLAN: Moved by Mrs. Schmid, supported by Mrs. Johnson to adopt the master plan for Lyon Oaks County Park. AYES: Johnson, Korzon, R. Kuhn, Lewis, McConnell, Schmid (6) NAYS: (0) Motion carried on a voice vote. Vice Chairman Johnson inquired if the consultants were able to determine whether or not the buildings could be moved in the core area closer to where the water is for better viewing. Consultants noted the soil conditions in the area were reviewed, but soil borings would be required in order to ensure that can be done. Secretary R. Kuhn suggested that the feasibility study completed for the proposed golf course be referenced in some way in the master plan. Staff expects Requests For Proposal for the design of the golf course, driving range, roads, picnic areas, and general use sites will be ready to send out next spring. Executive Officer Richard updated the Commission on the progress of the Kaufman property adjacent to the park. FEES AND CHARGES: Staff requested Commission approval of an adjusted Fees and Charges schedule for 1998, noting staff expects to review the schedule in this same manner with the new fiscal year. Executive Officer Richard also 3-3 (Commission Meeting, December 3, 1997) noted that golf course surveys, when completed, will be distributed to the Commissioners. Moved by Mr. R. Kuhn, supported by Mr. Korzon to approved the adjusted Fees and Charges schedule for 1998 as presented by staff. AYES: Johnson, Korzon, R. Kuhn, Lewis, McConnell (5) NAYS: (0) Motion carried on a voice vote. ACTIVITIES REPORT: The Activities Report for the month of October, 1997, was accepted as filed. ORION OAKS BIKE PATH: Staff noted that, after discussions with staff and Orion Township on the township's request to place the proposed bike path inside the park fence, have agreed it would be best to place the path outside the fence. Township officials have been notified and are agreeable with the decision. EXECUTIVE OFFICER'S REPORT: In addition to the Executive Officer's Report filed in the agenda, the following was noted: ---Vice Chairman Johnson requested staff work with the farmer at Addison Oaks in order to avoid growing crops that contribute to feeding the deer at the park. ---Staff is working on the tactical objectives for the newly -adopted strategic planning goals and objectives; presentation of those objectives will be made to the Commission after the first of the year. Vice Chairman Johnson will check with Strategic Planning Committee Chairman Dennis Powers to see of our goals and objectives have been received and filed, and whether or not anything needs to be clarified. NEW BUSINESS: Chairman Lewis requested Commissioners consider what they would like the Parks Commission, as a whole, to do as a memorial for Commissioner Pernick, ie, a memorial park bench or naming a park pavilion in his honor. Staff was also requested to contact Anne Pernick to see if she has a preference for a memorial. The next meeting will be at 9 a.m. on Wednesday, January 7, 1998. The meeting was adjourned at 10:16 a.m. Richard D. Kuhn, Jr., Secretary Karen Smith, Recording Secretary 3-4