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HomeMy WebLinkAboutMinutes - 1997.02.05 - 39015OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING February 5, 1997 The meeting was called to order at 9:06 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the Parks and Recreation Commission's administration office. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Ruth Johnson, Secretary Richard D. Kuhn, Jr., Fred Korzon, George W. Kuhn, Nancy McConnell, Lawrence Pernick, Kay Schmid, Richard Skarritt COMMISSION MEMBERS ABSENT: L. Brooks Patterson ALSO PRESENT: Parks and Recreation Oakland County Board of Commissioners Oakland County Central Services Oakland County Purchasing Carlisle & Associates, Inc. Kent Jacoby & Associates APPROVAL OF MINUTES: Ralph Richard, Manager Jon J. Kipke, Assistant Manager Frank Trionfi, Chief, Admin. Services Sheila Cox, Accountant IV Dan Stencil, Chief of Parks Mike Thibodeau, Chief of Golf Desiree Marcks, Public Communications Assistant Joseph Figa, Chief of Design and Development Sue Delridge, Chief of Recreation Mike Donnellon, Architectural Engineer I Lawrence Obrecht, Commissioner David VanderVeen, Director Bob Rhein, Buyer Lucie Fortin, Landscape Architect Kent Jacoby, Owner Moved by Mr. Pernick, supported by Mrs. McConnell to approve the minutes of the meeting of January 8, 1997, as written. AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Skarritt (7) NAYS: (0) Motion carried on a voice vote. Moved by Mr. Skarritt, supported by Mr. Pernick to approve the minutes of the public hearing of January 8, 1997, as written. AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Skarritt (7) NAYS: (0) Motion carried on a voice vote. 3-1 (Commission Meeting, February 5, 1997) PUBLIC COMMENTS: There were no comments made, nor questions asked, by the public. APPROVAL OF PAYMENTS: Moved by Mr. Skarritt, supported by Mr. R. Kuhn to approve the payment of Vouchers 12-1 through 12-418; the Interdepartmental Payment Register for the November charges paid in December, 1996, and for the December charges paid in January, 1997; the Transfer Voucher Register for the Fourth Quarter charges; and for the Oak Management, Inc. Credits for the Fourth Quarter of 1996. AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Skarritt (7) NAYS: (0) Motion carried on a voice vote. CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE The Capital Improvements Projects Budget Update as of December 31, 1996, as accepted as filed. ACTIVITIES REPORT: The Activities Report for December, 1996 was accepted as filed. RESOLUTION - POLLY ANN TRAIL: County Commissioner Larry Obrecht updated the Commission on the proposed plans for the Polly Ann Trail, which will connect with the Paint Creek Trail and follow the old Polly Ann rail corridor to King's Mill in Lapeer County. Commissioner Obrecht noted that this week Addison Township changed their earlier stand of opposition to this trail to a unanimous vote of support. Staff recommended Commission support the resolution in support of the trail. Moved by Mrs. Johnson, supported by Mrs. McConnell to adopt the following resolution in support of the acquisition of the Polly Ann Rail Corridor for use as a recreation trail: WHEREAS, the northern townships of Oakland County have prioritized protecting and maintaining open space and outdoor recreational facilities as major goals; and WHEREAS, these have long been major goals of the OAKLAND COUNTY PARKS AND RECREATION COMMISSION; and WHEREAS, the Paint Creek Trail, encompassing both these objectives, has met with great success; and WHEREAS, opportunity now exists for the Michigan Department of Natural Resources to acquire the old rail corridor known as the Polly Ann; and 3-2 (Commission Meeting, February 5, 1997) WHEREAS, this acquisition can provide up to 44 miles of continuous bike, hiking and horse riding trail; and WHEREAS, the trail would connect with the Paint Creek Trail thereby connecting the communities of Rochester, Rochester Hills, Goodison, Orion Township, the Village of Lake Orion, Oxford Township, the Village of Oxford, the Village of Leonard, and Addison Township, all within the County of Oakland; and WHEREAS, this trail would continue into Lapeer County providing connections with additional communities. NOW THEREFORE BE IT RESOLVED that the OAKLAND COUNTY PARKS AND RECREATION COMMISSION is in support of the M.D.N.R. acquiring the Polly Ann rail corridor for the purpose of its use as a recreational trail. BE IT FURTHER RESOLVED that copies of this resolution be sent to the M.D.N.R., Lapeer County Parks and Recreation Department, Rails to Trails Conservancy, and the Oakland County Commissioner for District 3. AYES: Johnson, Korzon, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (8) NAYS: (0) Motion carried on a voice vote. RECREATION MASTER PLAN: Lucie Fortin, Carlisle & Associates, reviewed the updates made in the final draft of the recreation master plan. Manager Richard reported that, under the Commission's goals and objectives listed in the plan, the status of each objective is noted, ie in progress or completed. A review of the master plan's goals and objectives will be part of the Commission's retreat. Commissioner Schmid noted that a report from SEMCOG listing local recreation facilities, and which is incorporated into the master plan, is outdated. She requested staff check with the local municipalities for a current update of the facilities they offer. Staff will also contact SEMCOG to request they update their report. Staff requested Commission adopt the master plan. Moved by Mr. R. Kuhn, supported by Mr. Korzon to adopt the following resolution for the 1997 Parks Recreation Master Plan: WHEREAS, the Oakland County Parks and Recreation Commission has reviewed the "1997 Parks Recreation Master Plan"; and WHEREAS, the "1997 Parks Recreation Master Plan" goals and objectives were developed in response to the identified needs and deficiencies based on citizen surveys, and input from county and local governmental officials, parks and recreation department directors, and Oakland County Parks and Recreation Commission and staff members; and WHEREAS, the "1997 Parks Recreation Master Plan" meets the Oakland County Parks and Recreation Commission's long-range goals, objectives, and financial funding; and 3-3 (Commission Meeting, February 5, 1997) WHEREAS, the goals and objectives will assist the Oakland County Parks and Recreation Commission in determining future planning by lending direction while remaining flexible to allow for adjustments by creative and responsible management. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission adopts the revised "1997 Parks Recreation Master Plan". AYES: Johnson, Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (9) NAYS: (0) Motion carried on a voice vote. SEWER EASEMENT AND EXPENDITURE - ORION OAKS: Moved by Mr. Skarritt, supported by Mr. G. Kuhn to place the following tabled motion back on the floor for discussion: "Moved by Mrs. Johnson, supported by Mr. G. Kuhn to approve the expenditure of $37,593.50 to Orion Township for the additional expenses incurred as part of the sanitary sewer construction project through Orion Oaks County Park. Funds for this expenditure will come from the 1996 Capital Improvement Projects Budget Contingency." AYES: Johnson, Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (9) NAYS: (0) Motion carried on a voice vote. Staff met with officials from Orion Township, as directed by the Commission at the December 4 meeting, to finalize details on the proposed sewer easement at Orion Oaks. Staff noted that, in addition to the points covered in the letter from Orion Township Public Works Director Dick White, a drop manhole will be located along the sewer line when installed; cost of this additional work will be paid by the township. The 20 ft. wide easement will run along the edge of the large meadow from the middle of Orion Oaks, where the existing sanitary sewer is, north to Clarkston Road. Staff recommended Commission approval of the original motion for the sanitary sewer construction expenditure of $37,593.50, in agreement that the approval will include authorization of the proposed sanitary sewer easement. Vice Chairman Johnson noted that she will not support future requests that facilitate private development, such as the proposed sewer easement, believing they are inappropriate. AYES: Johnson, Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (9) NAYS: (0) Motion carried on a voice vote. GOLF MARKET EVALUATION - LYON OAKS: 3-4 (Commission Meeting, February 5, 1997) Chief of Golf Mike Thibodeau reported on the golf market evaluation completed by Golf Resources Associates. Based on the conclusions provided by the consultant, staff recommended an 18-hole golf course and driving range be incorporated into the upcoming master plan for Lyon Oaks. Commissioner Pernick expressed disappointment with the quality of the report, noting the consultants did not include much information on other local golf courses or the Metroparks because they are closed for the winter. Staff will contact the consultants and request further clarification from the closed courses. Commissioner Korzon noted the difficulty in making accurate predictions on any of the factors in the report and reiterated the importance of incorporating the plan of the proposed golf course and driving range into the park's master plan. Moved by Mrs. Schmid, supported by Mr. G. Kuhn to incorporate the golf market evaluation, completed by Golf Resources Associates and recommending the construction of an 18-hole golf course and driving range, into the upcoming master plan for Lyon Oaks. AYES: Johnson, Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (9) NAYS: (0) Motion carried on a voice vote. Commission expressed concern over the word "upscale" for a golf course and the balance between public and private courses; requested staff avoid using that terminology in our plans for the course. ENVIRONMENTAL CLEAN UP EXPENDITURE - SPRINGFIELD OAKS GOLF COURSE: Chief of Golf Mike Thibodeau stated that the testing of the contamination from the former gasoline storage tank at Springfield Oaks Golf Course is complete and the report has been sent to the Michigan Department of Environmental Quality. However, additional wells and testing were required to complete the report. This work was completed by Soils and Materials Engineers under the county's blanket order at a cost of $6,160.89. To date, $75,067.79 has been spent in the investigation of this site; staff estimates it will cost $150,000 for the clean up. Staff requested Commission approval of the expenditure of $6,160.89 to Soil and Materials Engineers. Moved by Mr. Korzon, supported by Mr. Pernick to approve the expenditure of $6,160.89 to Soil and Material Engineers for the additional wells and testing of the contamination from the site of the former gasoline storage tank at Springfield Oaks Golf Course. AYES: Johnson, Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (9) NAYS: (0) Motion carried on a voice vote. Commission requested staff compile a chronology of the project, including costs, and provide it to the Commission for information and review. 3-5 (Commission Meeting, February 5, 1997) BIDS: As per the information filed in the agenda, the following bids were approved as recommended by staff and Purchasing: Moved by Mr. Skarritt, supported by Mrs. McConnell to award the bid for the purchase of 28 each 4-wheel gasoline golf cars and 14 each 4-wheel electric golf cars for Springfield Oaks Golf Course, Red Oaks Golf Course, and Glen Oaks Golf Course to the low bidder, Club Car, in the amount of $121,800, less a trade in of 22 cars for $25,400, for a total purchase price of $96,400. AYES: Johnson, Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (9) NAYS: (0) Motion carried on a voice vote. Moved by Mr. Korzon, supported by Mr. R. Kuhn to award the bid for the purchase and planting of six each 25 ft. tall White Pine trees for Glen Oaks Golf Course to Boyd's in the amount of $4,890.00. AYES: Johnson, Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (9) NAYS: (0) Motion carried on a voice vote. Moved by Mrs. Johnson, supported by Mrs. Schmid to award the contract for the purchase of a Columbia Cascade play structure, installation of the equipment, and installation of a play surface for the Pine Grove picnic area at Independence Oaks to K & V Contractors in the amount of $31,205. AYES: Johnson, Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (9) NAYS: (0) Motion carried on a voice vote. Moved by Mrs. Schmid, supported by Mr. Pernick to award the bid for the purchase of a 72" 4-wheel drive outfront mower for turf maintenance at Addison Oaks to the low bidder, Theiser Equipment, in the amount of $14,095. AYES: Johnson, Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (9) NAYS: (0) Motion carried on a voice vote. Moved by Mr. Pernick, supported by Mr. G. Kuhn to award the bid for the purchase of replacement bathroom partitions for the Waterford Oaks Activities Center, Court Games Complex, and Waterpark to the low bidder, Airtec, Inc., in the amount of $24,299. 3-6 (Commission Meeting, February 5, 1997) AYES: Johnson, Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (9) NAYS: (0) Motion carried on a voice vote. EXECUTIVE SESSION: Moved by Mr. G. Kuhn, supported by Mrs. Johnson to adjourn the meeting to an executive session. AYES: Johnson, Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (9) NAYS: (0) Motion carried on a voice vote. The meeting was adjourned to an executive session at 10:20 a.m. The meeting was re -convened at 10:38 a.m. PROPERTY ACQUISITION: Moved by Mr. Korzon, supported by Mr. G. Kuhn to authorize staff to negotiate a purchase price for the 3.18-acre parcel adjacent to Rose Oaks in an amount not to exceed the appraised value. AYES: Johnson, Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (9) NAYS: (0) Motion carried on a voice vote. Commission also directed staff to include a time limit clause for a response on the offer. MANAGER'S REPORT: In addition to the Manager's Report filed in the agenda, the following was noted: ---A contract is being drawn up to conduct an infrared count of the deer at five of the parks. The count at Rose Oaks will be used as a basis for upcoming meetings with DNR and Rose Township officials on the issue of possible hunting there. Staff has been notified that some residents will be attending a future meeting bringing petitions on this issue for Commission consideration. ---Commission directed staff to contact Corporation Counsel for an interpretation of a Freedom Of Information Act request from The Oakland Press. ---Commission received a revised copy of the calendar for 1997. Commission directed staff to contact Oakland County Prosecutor Gorcyca for an interpretation of PA 261 as it pertains to the location of the retreat. ---Parks house adjacent to the Waterford Oaks Waterpark parking lot is now being bid out for removal rather than demolition. 3-7 (Commission Meeting, February 5, 1997) The next meeting will be 9 a.m. on Wednesday, February 19, 1997. The meeting was adjourned at 11:08 a.m. ;�!� S J��' � - Richard D. Kuhn, Jr., Secretary Karen Smith, Recording Secretary 3-8