HomeMy WebLinkAboutMinutes - 1997.02.19 - 39017OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
February 19, 1997
The meeting was called to order at 9:04 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the
Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Ruth Johnson, Secretary Richard D. Kuhn, Jr., Fred Korzon,
Nancy McConnell, Lawrence Pernick, Kay Schmid, Richard Skarritt
COMMISSION MEMBERS ABSENT:
George W. Kuhn, L. Brooks Patterson
ALSO PRESENT:
Parks and Recreation
Oakland County Central Services
Oakland County Purchasing
Jim Scott & Associates
OCSD-Mounted Division
OCSD-Parks Division
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon J. Kipke, Assistant Manager
Frank Trionfi, Chief, Admin. Services
Sheila Cox, Accountant IV
Dan Stencil, Chief of Parks
Mike Thibodeau, Chief of Golf
Janet Pung, Public Communications Officer
Joseph Figa, Chief of Design and Development
David VanderVeen, Director
Rob Rhein, Buyer
Tom VanderWorp, Consultant
Murray Chodak
Paul Thomas, Sgt.
Cherie Warstler, Sgt.
Tim Mclsaac, Sgt.
Moved by Mr. Pernick, supported by Mr. Korzon to approve the minutes of the meeting of
February 5, 1997, with the following corrections:
Page 3 - 1, under Approval of Minutes, change the supporter of the motion to Mrs.
McConnell.
Page 3 - 5, delete the second paragraph, as it was a duplication.
AYES: Johnson, Korzon, R. Kuhn, Lewis, Pernick, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no comments made, nor questions asked, by the public.
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APPROVAL OF PAYMENTS:
Moved by Mr. R. Kuhn, supported by Mr. Skarritt to approve the payment of Vouchers 1-1
through 1-131.
AYES: Johnson, Korzon, R. Kuhn, Lewis, Pernick, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
ACTIVITIES REPORT:
The Activities Report for January, 1997, was accepted as filed.
WATERFORD OAKS MASTER PLAN:
Chief of Design Joe Figa and consultant Tom VanderWorp reviewed the revisions in the proposed master plan
update for Waterford Oaks.
In response to Commission's previous concerns, the proposed wetlands ponds were reviewed by wetlands
consultant Jeff King, who concurred these ponds will not disturb the wetlands, but rather enhance the wetlands'
wildlife diversity.
Other highlights of the master plan include: Nature path; observation deck overlooking a pond and The Fridge;
road linking the ice skating area to the far end of The Fridge's parking lot; a new park entrance on Watkins Lake
Road; extra parking areas for the proposed sledding hill and overflow for the waterpark; walkway from the office
area directly into the park; in -line skating area at the tennis complex; and reconfiguration of the service area/yard
at Technical Support.
Staff requested Commission adopt the master plan.
Moved by Mr. Korzon, supported by Mrs. McConnell to adopt the updated Waterford Oaks
master plan.
AYES: Johnson, Korzon, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
GLEN OAKS EASEMENTS:
Chief of Design Joe Figa reviewed two easement requests from the City of Farmington Hills; these requests are
in conjunction with the site plan review for the Glen Oaks parking lot expansion.
The first request was for the dedication of the 13 Mile Road right-of-way from the existing 33 feet to 60 feet.
The row of parking spaces nearest 13 Mile Road would be removed if the road is ever widened; however, Mr.
Figa reminded the Commission that the parking lot is currently non -conforming, and the city could, if they
wished, request we remove those parking spaces now. Commission directed staff to incorporate into the
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easement agreement the clause that the Parks Commission has the right to utilize the right-of-way until the city
needs it for road expansion.
The second request is for the dedication of a 20-foot easement for drains from the parking lot to the retention
pond. Pat Campbell will work with staff to have the property surveyed. Vice Chairman Johnson also requested
staff ascertain the property value of the proposed easement.
Staff will contact Pat Campbell to write the necessary resolutions for these easements, addressing the
Commission's concerns, then present the resolutions for Commission approval. Staff will also contact the City
of Farmington Hills to apprise them of the progress being made on these requests.
ADDISON OAKS CONCESSION ENTRANCE RENOVATION:
As part of the renovation to the entrance of the concession facility at Addison Oaks, staff requested bids for the
concrete work, including flatwork, footings, and steps. Bids were also requested for handrails, which are
necessary because of the ramps and steps.
This renovation will also provide handicap accessibility to the main and lower levels. Technical Support has
already constructed the deck and lower level access to the building.
Moved by Mr. Skarritt, supported by Mrs. Johnson to award the contract for the Addison Oaks
concession entrance renovation to the low bidder, LDS Contractors Inc., in the amount of
$48,500.00; plus award the bid for the handrails for the same project to the low bidder, Metro
Piping, in the amount of $7,162.15. Additional funds for this project will be transferred from the
Capital Improvement Projects Contingency.
AYES: Johnson, Korzon, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
OAKLAND COUNTY SHERIFF'S DEPARTMENT MOUNTED UNIT REPORT:
Representatives from the Sheriff's Department Mounted Division updated the Commission on the unit's activities
throughout the Parks, noting the positive response by the people to their presence and the good working
relationship with the Parks' staff.
Assistant Manager Jon Kipke reported that staff is working with representatives of the Mounted Division on the
negotiations for a contract for the 1997 summer season; this proposal will be brought back to the Commission
for approval at a later date.
VIDEO PRESENTATION:
Staff showed a brief video from the Michigan Natural Resources Trust Fund with a portion showing an
acquisition project at Independence Oaks. Staff noted that the Parks Commission has received nearly $4 million
in grant monies through this fund.
TURNSTILES - WATERFORD OAKS AND RED OAKS WATERPARKS:
Moved by Mrs. Johnson, supported by Mrs. Schmid to approve the purchase of two additional
turnstiles, with bar code scanners, for the Waterford Oaks and Red Oaks Waterparks, from
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Lasergate Systems, Inc. in the amount of $9,116 each, for a total purchase price of $18,232.
Staff noted that this was originally bid last summer as part of the original purchase of point -of -sale equipment
for the waterparks; Lasergate Systems was the low bidder at that time.
AYES: Johnson, Korzon, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
Staff also noted new measures staff is taking to speed up the admission procedures to the waterparks, including
staff walking the lines requesting visitors have their money and ID ready, plus checking coolers in the lines
before reaching the gate.
GROUNDS UTILITY VEHICLE - RED OAKS:
Moved by Mr. Skarritt, supported by Mr. R. Kuhn to approve the additional purchase of a third
Kawasaki grounds utility vehicle, for use at Red Oaks, to the previously low bidder, Macomb
Cycles, in the amount of $8,900. The original purchase was approved at the Commission's
January 8 meeting.
AYES: Johnson, Korzon, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
GYPSY MOTH SUPPRESSION PROGRAM:
Assistant Manager Kipke noted that Nature Center staff surveyed four parks for Gypsy Moth activity and
recommended approximately 25 acres at Independence Oaks be included in the 1997 suppression program.
Therefore, staff requested Commission approval to enter into an agreement with the County of Oakland for the
1997 spray program.
Moved by Mr. R. Kuhn, supported by Mr. Skarritt to enter into an agreement with the County
of Oakland for the 1997 Gypsy Moth Suppression Program, contingent upon the recommended
25-acre site at Independence Oaks qualifies for the program.
AYES: Johnson, Korzon, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
HEATING CONVERSION - ADDISON OAKS CONFERENCE CENTER:
Moved by Mrs. Johnson, supported by Mrs. McConnell to award the contract for the updating
and conversion of the heating system in the original portion of the Addison Oaks Conference
Center to the low bidder, Service Plumbing & Heating, in the amount of $119,002, plus a ten
percent contingency of $11,900, for a total budgeted amount of $130,902.
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AYES: Johnson, Korzon, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
Staff will ensure that the looks of the new baseboard system will be appropriate for the building.
Commission requested staff provide a list of renovation costs on the conference center. Also requested was
information on the heating system in the conference center's addition.
RESOLUTION - WATERFORD OAKS HOUSE_ REMOVAL:
Staff requested Commission approval of a resolution for the removal of the park -owned residence adjacent to
the Waterford Oaks Waterpark. Removal of this residence will provide the necessary location for the parking
lot expansion.
Staff also noted that Corporation Counsel is requiring staff provide two appraisals on this property before
proceeding with the removal. Commission recommended using the county's Equalization Department to provide
one appraisal; Commission concurred with staffs recommendation to use Industrial Appraisal's valuation of the
house for the second appraisal.
Moved by Mr. Korzon, supported by Mr. Skarritt to approve the following resolution to authorize
staff to seek bids for the removal of the house at Waterford Oaks:
WHEREAS, the Oakland County Parks and Recreation Commission approved the
1997 Capital Improvement Projects Budget, which includes the Waterford Oaks Waterpark
Parking Lot Expansion Project; and
WHEREAS, the County of Oakland, through its Parks and Recreation Commission,
owns the residence at 1796 Scott Lake Road, which is part of Waterford Oaks County Park
and adjacent to the Waterford Oaks Waterpark; and
WHEREAS, the residence at 1796 Scott Lake Road is no longer a necessary part
of the master plan of Waterford Oaks; and
WHEREAS, the approved expansion project for the Waterpark will include the site
on which the house is located; and
WHEREAS, the Oakland County Parks and Recreation Commission believes itwould
be advantageous to request bids for the sale and removal of the house at 1796 Scott Lake
Road rather than demolishing it.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission authorizes staff to request Oakland County Purchasing to send bids
for sale and removal of the house at 1796 Scott Lake Road.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission authorizes staff to forward this resolution to the Oakland County Planning and
Building Committee and the Oakland County Board of Commissioners for their approval.
AYES: Johnson, Korzon, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
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TRAVEL REGULATIONS CHANGES:
Secretary Karen Smith reviewed the changes made in the county's travel regulations for 1997.
COMMISSION BY-LAWS REVISIONS:
Manager Richard distributed copies of the Commission's By -Laws noting specific sections that need to be
updated.
Commission directed staff to update and revise the By -Laws for review at the next meeting.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---Tentative plans for the upcoming Commission/staff retreat have been set. Original schedule was to begin at
approximately 1 p.m. on Friday, April 18, and finish some time after lunch on Saturday, April 19. Because
Chairman Lewis wants as many commissioners as possible to attend, alternate dates of April 25/26, May 9/10,
and May 16/17 are being offered; Karen Smith will poll each commissioner for best/worst dates for a majority
consensus.
---Manager Richard answered concerns raised by Commissioner Schmid regarding the deposit/cancellation
policy set by Oak Management for banquets.
The next meeting will be 9 a.m. on Wednesday, March 5, 1997.
The meeting was adjourned at 10:45 a.m.
Richard D. Kuhn, Jr., Secretary Karen Smith, Recording Secretary