HomeMy WebLinkAboutMinutes - 1997.01.08 - 39018OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
January 8. 1997
The meeting was called to order at 9:28 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the
Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Ruth Johnson, Secretary Richard D. Kuhn, Jr., Nancy McConnell,
Lawrence Pernick, Kay Schmid, Richard Skarritt
COMMISSION MEMBERS ABSENT:
Fred Korzon, George W. Kuhn, L. Brooks Patterson
ALSO PRESENT:
Parks and Recreation
Central Services
BBDO Advertising
Nordhaus Research, Inc.
Carlisle & Associates, Inc.
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon J. Kipke, Assistant Manager
Frank Trionfi, Chief, Admin. Services
Darlene Marion, Account Clerk I
Dan Stencil, Chief of Parks
Mike Thibodeau, Chief of Golf
Jan Pung, Public Communications Officer
Joseph Figa, Chief of Design and Development
Mike Donnellon, Architectural Engineer I
David VanderVeen, Director
Ernie Baker, President
John King, President
Jennifer Gilman, Project Director
Mara Radzvickas, Research Analyst
Dick Carlisle, President
Lucie Fortin, Landscape Architect
Moved by Mr. R. Kuhn, supported by Mrs. Schmid to approve the minutes of the meeting of
December 4, 1996, as written.
AYES: Johnson, R. Kuhn, Lewis, Pernick, Schmid, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. R. Kuhn, supported by Mrs. Schmid to approve the minutes of the public hearing
of December 4, 1996, as written.
AYES: Johnson, R. Kuhn, Lewis, Pernick, Schmid, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
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(Commission Meeting, January 8, 1997)
PUBLIC COMMENTS:
There were no comments made, nor questions asked, by the public.
APPROVAL OF PAYMENTS:
Moved by Mr. Skarritt, supported by Mrs. Johnson to approve the payment of Vouchers 11-1
through 11-299.
AYES: Johnson, R. Kuhn, Lewis, Pernick, Schmid, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
1996 OPERATING BUDGET AMENDMENT:
Chief of Parks Operations Dan Stencil requested Commission approval to amend the 1996 Operating Budget
by transferring $13,000 from the 1996 Operating Budget Contingency to the Addison Oaks Conference Center
Budget to cover unforeseen expenses for building maintenance and for sewage expenses. The new 1996
budget total for the Conference Center will be $69,800.
Moved by Mr. Skarritt, supported by Mr. Pernick to amend the 1996 Operating Budget by
transferring $13,000 from the 1996 Operating Budget Contingency to the Addison Oaks
Conference Center Budget in accordance with the Commission's 1996 General Appropriations
Act, which incorporates the Uniform Local Budgeting Act.
AYES: Johnson, R. Kuhn, Lewis, Pernick, Schmid, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
STATEMENT OF OPERATIONS:
The Statement of Operations as of November 30, 1996, was accepted as filed.
ACTIVITIES REPORT:
The Activities Report for November, 1996 was accepted as filed.
BMX PRESENTATION:
Vicki Zuithof gave a history of the Bicycle Motocross (BMX) Program at Waterford Oaks including the very active
and supportive parent volunteer organization. She noted that most of the profits made by the volunteers through
the concession stand at the track are given back to the program and the children with special purchases, plus
some things for the track, such as fencing and a gate mechanism. The organization also makes a special
donation annually to People For Parks, as a way of saying thanks for what the county has provided to the BMX
program.
Ms. Zuithof presented Chairman Lewis with a check for $2,000 for People For Parks.
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(Commission Meeting, January 8, 1997)
ELECTION OF OFFICERS:
Chairman Lewis requested Commissioner Skarritt assume the position of Temporary Chairman for the purpose
of electing new officers for 1997.
Commissioner Skarritt assumed the Chair and opened nominations.
Moved by Mrs. Schmid, supported by Mrs. McConnell to nominate the current slate of Pecky
D. Lewis, Jr. as Chairman, Ruth Johnson as Vice Chairman, and Richard D. Kuhn, Jr. as
Secretary of the Oakland County Parks and Recreation Commission for 1997.
No other nominations were made. Commissioner Skarritt closed the nominations and recommended a
unanimous vote be cast.
AYES: Johnson, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
Chairman Lewis reassumed the Chair and thanked the Commission for their support.
PARKS AND RECREATION RESEARCH STUDY RESULTS:
Representatives fro Nordhaus, the consultants who conducted the recent park survey, reviewed the results of
the survey which will be used to determine how well we are getting the word out about the parks, and for
planning purposes through the recreation master plan.
Some of the highlights of the survey included:
• Largest increase in use of parks in general was in those people over 45 years of age and those with
small children
• There was a 92% overall satisfaction rating (either very or somewhat satisfied)
• 49% stated the county parks were more appealing than other parks; the main reason why is because
the parks are well maintained and clean
• 42% of those surveyed use suburban newspapers as a source to learn about things to do in Oakland
County compared to 26% of daily Detroit newspapers
RECREATION MASTER PLAN:
Commission reviewed the draft of the revised recreation master plan as presented by the consultants, Carlisle
& Associates. The master plan is updated every five years in order for the Parks Commission to be able to
apply for grants through the Michigan Department of Natural Resources.
The plan will be updated to include information from the recent park survey, plus the Commission's goals and
objectives and capital improvement projects budget.
A public hearing was also held this morning for citizen input on this plan.
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(Commission Meeting, January 8, 1997)
The plan will be brought to the Commission for approval at the February 6 meeting in order to meet the
Department of Natural Resources' February 15 deadline.
GROUNDS UTILITY VEHICLES - WATERFORD OAKS AND SPRINGFIELD OAKS GOLF COURSE:
Moved by Mrs. Johnson, supported by Mr. R. Kuhn to award the bid for the purchase of two
Kawasaki Mule Model 2510 utility vehicles for Waterford Oaks and Springfield Oaks Golf
Course to the low bidder meeting specifications, Macomb Cycles, in the amount of $8,900
each, for a total purchase of $17,800.
AYES: Johnson, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
AGRICULTURAL LEASES:
Moved by Mr. Skarritt, supported by R. Kuhn to approve the agricultural leases for 1997 with
Pat Bell at Addison Oaks, Paul Elkow at Lyon Oaks, and Robert Brock at Lyon Oaks.
AYES: Johnson, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
LYON OAKS PROPERTY ACQUISITION GRANT EXTENSION:
Chief of Design and Development Joe Figa stated that, because of a delay in the acquisition of the 188-acre
parcel at Lyon Oaks, the Department of Natural Resources is requiring an extension of the grant project
agreement through the Michigan Natural Resources Trust Fund. Therefore, staff requested approval of a
resolution for this extension.
Moved by Mr. Skarritt, supported by Mrs. McConnell to approve the following resolution for a
grant project agreement extension for a property acquisition at Lyon Oaks:
WHEREAS, the Oakland County Parks and Recreation Commission has been notified
by the Department of Natural Resources that the grant agreement for the Lyon Oaks County
Park Addition, TF 93-037, expired on December 31, 1996; and
WHEREAS, an extension period is available for when project completion date is
extended due to delays in acquisition; and
WHEREAS, the Lyon Oaks County Park Addition project has shown significant and
continued progress toward completion; and
WHEREAS, the Oakland County Parks and Recreation Commission has appropriated
matching funds and is actively pursuing the completion of the acquisition, thereby meeting the
criteria for extension.
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(Commission Meeting, January 8, 1997)
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation
Commission recommends amending the grant with the appropriate extension.
AYES: Johnson, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
GROVELAND OAKS CAMPGROUND UPDATE:
Chief of Design Joe Figa updated the Commission on the campground renovation project at Groveland Oaks,
noting the unexpected problems that have occurred, which have resulted in changes to the project plus
additional costs.
Mr. Figa detailed the change orders, including parking lot redesign, electrical system modifications, road
stabilization, and dewatering. The cost for these changes has already exceeded the $57,195 amount negotiated
by staff as a reduction in the contract; therefore, he requested Commission approval of a $50,000 contingency
to cover these changes and any future unforeseen costs.
Moved by Mr. Skarritt, supported by Mrs. Johnson to approve a $50,000 contingency for the
Campground Renovation Project at Groveland Oaks.
AYES: Johnson, Lewis, McConnell, Pernick, Schmid, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
Vice Chairman Johnson requested staff ensure the contractor used for the dewatering is licensed, as other
county departments have experienced problems with unlicensed contractors; staff will follow up on her
suggestion.
WATERFORD OAKS
Assistant Manager Jon Kipke reviewed the winter activities improvements being made at Waterford Oaks. He
noted that, due to unfavorable soils in the parking areas and along the access roads, additional crushed
concrete and road gravel was required. Therefore, staff requested Commission approval of the payment of the
expenditure of $14,555.99 to US Sand and Stone for this material, as purchased under the county's blanket
order.
Moved by Mrs. Schmid, supported by Mrs. McConnell to approve the expenditure of
$14,555.99 to US Sand and Stone for crushed concrete and road gravel for the parking areas
and access roads in the winter activities area of Waterford Oaks.
AYES: Johnson, Lewis, McConnell, Pernick, Schmid, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
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(Commission Meeting, January 8, 1997)
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---The following changes will be made in the Commission's 1997 master calendar for redistribution at the next
meeting: Change the first meeting in April from April 2 to April 9; cancel the April 16 meeting.
---Staff will be meeting with township officials from Waterford, Orion, and Groveland Townships to update them
on projects. Commission requested staff also invite county commissioners from those districts to attend those
meetings.
Commissioner Skarritt requested staff consider meeting with local officials and county commissioners, reviewing
our plans and asking for their input and how it might affect them.
The meeting was adjourned at 11:40 a.m.
4�)X `
Richard D. Kuhn, Jr., Secretary Karen Smith, Recording Secretary
