Loading...
HomeMy WebLinkAboutMinutes - 1997.01.08 - 39019OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING PUBLIC HEARING January 8. 1997 The public hearing was called to order at 9:08 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the Oakland County Parks and Recreation Commission's administration office. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Ruth Johnson, Secretary Richard Kuhn, Jr., Lawrence Pernick, Kay Schmid, Richard Skarritt COMMISSION MEMBERS ABSENT: Fred Korzon, George W. Kuhn, Nancy McConnell, L. Brooks Patterson ALSO PRESENT: Parks and Recreation Central Services BBDO Advertising Nordhaus Research, Inc. Carlisle & Associates, Inc. Ralph Richard, Manager Jon Kipke, Assistant Manager Daniel Stencil, Chief of Parks Mike Thibodeau, Chief of Golf Joe Figa, Chief of Design/Development Frank Trionfi, Chief, Admin. Services Jan Pung, Public Comm. Officer Darlene Marion, Account Clerk I Mike Donnellon, Architectural Engineer I David VanderVeen, Director Ernie Baker, President John King, President Jennifer Gilman, Project Director Mara Radzvickas, Research Analyst Dick Carlisle, President Lucie Fortin, Landscape Architect The purpose of the public hearing was to discuss the revision of the recreation master plan. The master plan is a requirement of the Michigan Department of Natural Resources in order to allow the Parks Commission to apply for grants. Mr. Carlisle and Ms. Fortin reviewed the revision process including evaluating the park facilities and analyzing the county's natural resources; determining facility and program deficiencies and needs; receiving input from staff and officials, including today's public hearing; and developing the plan for adoption. Ms. Fortin noted that, as learned in the review process, implications in land development included the following: 1) demand for parks will increase; 2) less parkland will be available as development increases; and 3) the elderly and families with young children will be the groups showing the largest increase in park usage. The action part of the master plan will include the Commission's mission statements and goals and objectives, plus the Capital Improvement Projects Budget with its five-year projection. No questions were asked; therefore, the public hearing was declared closedat9:27 a.m. Richard D. Kuhn, Jr. Karen Smith Secretary Recording Secretary OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING December 4, 1996 The meeting was called to order at 9:22 a.m. by Chairman Pecky D. Lewis, Jr. in the banquet room of the Springfield Oaks Activities Center. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Ruth Johnson, Secretary Richard D. Kuhn, Jr., Fred Korzon, George W. Kuhn, Nancy McConnell, Lawrence Pernick, Kay Schmid, Richard Skarritt COMMISSION MEMBERS ABSENT: L. Brooks Patterson ALSO PRESENT: Parks and Recreation Central Services Fair Oaks, Inc. Orion Township, Sewer and Water Dept. Orchard, Hiltz, & McCliment APPROVAL OF MINUTES: Ralph Richard, Manager Jon J. Kipke, Assistant Manager Frank Trionfi, Chief, Admin. Services Sheila Cox, Accountant IV Dan Stencil, Chief of Parks Mike Thibodeau, Chief of Golf Jan Pung, Public Communications Officer Joseph Figa, Chief of Design and Development Kathleen Dougherty, Parks Naturalist Dave VanderVeen, Director L.C. Scramlin, President Richard White, Director Mark Perkoski, Consultant Moved by Mr. Skarritt, supported by Mr. Pernick to approve the minutes of the meeting of November 6, 1996, with the following corrections: Page 3 - 3, add to the motion for the well installation contract at Springfield and Addison Oaks: "Funds for this expenditure will be transferred from the 1996 Capital Improvement Projects Budget contingency." Page 3 - 4, under Shopping Mall Display, change the funding sentence in the motion to read as follows: "Funds for this display will be transferred from the 1996 Operating Equipment Budget Contingency." AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, Pernick, Skarritt (6) NAYS: (0) Motion carried on a voice vote. PUBLIC COMMENTS: There were no comments made, nor questions asked, by the public. 3-1 (Commission Meeting, December 4, 1996) APPROVAL OF PAYMENTS: Moved by Mr. Pernick, supported by Mr. R. Kuhn to approve the payment of Vouchers 10-1 through 10-429, plus the Interdepartmental Payment Register for the September charges paid in October and the October charges paid in November. AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, Pernick, Skarritt (6) NAYS: (0) Motion carried on a voice vote. STATEMENT OF OPERATIONS: The Statement of Operations as of October 31, 1996, was accepted as filed. ACTIVITIES REPORT: The Activities Report for October, 1996 was accepted as filed. STAFF PRESENTATION - INDEPENDENCE OAKS NATURE CENTER: Parks Naturalist Kathleen Dougherty updated the Commission on the Nature Center's programs, special events, Starlab portable planetarium, and volunteers. Commissioner Skarritt suggested staff consider publicizing the Nature Center as a place to call for wildlife information. AMENDMENTS TO THE 1996 OPERATING BUDGET: Moved by Mr. Korzon, supported by Mr. Skarritt to approve the following transfers from the 1996 Operating Budget Contingency, in accordance with the Commission's 1996 General Appropriations Act, which incorporates the Uniform Local Budgeting Act: $3,000 to the Waterford Oaks Tennis Complex; $70,000 to the Waterford Oaks Activities Center; $45,000 to Mobile Recreation; and $28,000 to the Waterford Oaks Waterpark. AYES: Johnson, Korzon, G. Kuhn, R. Kuhn, Lewis, Pernick, Skarritt (7) NAYS: (0) Motion carried on a voice vote. Commissioner Pernick requested staff, for future amendments, include in the reports any revenue increases to offset the increases in expenditures. BY-LAWS AMENDMENT: Moved by Mr. Skarritt, supported by Mr. Pernick to approve the following amendment to the Oakland County Parks and Recreation Commission's By -Laws: 3-2 (Commission Meeting, December 4, 1996) No expenditures above $10,000 may be approved by the Manager without Commission approval. However, staff must present any purchases, excluding utilities, for approval over $3,000 in cases of single bidders and in cases when the low bid is not being recommended. All bids will be handled in accordance with the Oakland County Purchasing Division's policies. AYES: Johnson, Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Skarritt (8) NAYS: (0) Motion carried on a voice vote. 1997 BUDGET ADOPTION: Moved by Mr. G. Kuhn, supported by Mr. Korzon to approve the resolution adopting the Parks and Recreation Commission's 1997 Appropriations Act incorporating the 1997 Operating Budget and to approve the adoption of the Commission's 1997 Capital Improvement Projects Budget. AYES: Johnson, Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Skarritt (8) NAYS: (0) Motion carried on a voice vote. ORION TOWNSHIP SANITARY SEWER CONSTRUCTION REIMBURSEMENT - ORION OAKS: Mr. Richard White, Director of the Orion Township Water and Sewer Department, reviewed the negotiations between Parks staff and the township on the final costs of the sanitary sewer project through Orion Oaks. The final agreed -upon cost to the Parks Commission is $37,593.50. Staff concurred that the amount is equitable and recommended Commission approval of the expenditure. The agreement, however, includes a request for Commission approval of an easement for sanitary sewer construction from the middle of Orion Oaks, where the existing sanitary sewer is, north to Clarkston Road. Moved by Mrs. Johnson, supported by Mr. G. Kuhn to approve the expenditure of $37,593.50 to Orion Township for the additional expenses incurred as part of the sanitary sewer construction project through Orion Oaks County Park. Funds for this expenditure will come from the 1996 Capital Improvement Projects Budget Contingency. Discussion followed on the easement request. Mr. White noted that the request is part of the agreement on the final cost; however, the Commission was reluctant to give approval on the easement without having the details finalized. Moved by Mrs. Johnson, supported by Mrs. McConnell to table the motion on the expenditure approval until the details on the easement request are finalized. AYES: Johnson, Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (9) NAYS: (0) 3-3 (Commission Meeting, December 4, 1996) Motion to table carried on a voice vote. Commission requested Mr. White convey to the township that they approve the concept of the financial agreement for the construction costs, but believe the details of the easement should be worked out before being approved. WINT/SCAMP GOLF OUTING: Manager Richard updated the Commission on plans for a joint golf outing to benefit both Clarkston SCAMP and the Independence Oaks Nature Center and requested Commission approval to proceed with the event to be held on September 12, 1997 at Springfield Oaks Golf Course. Moved by Mr. Pernick, supported by Mr. Korzon to authorize staff to proceed with plans for a joint Wint/SCAMP Golf Outing to be held on September 12, 1997, at the Springfield Oaks Golf Course. AYES: Johnson, Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (9) NAYS: (0) Motion carried on a voice vote. MARKETING CONSULTANTS REQUEST FOR PROPOSALS: Moved by Mr. R. Kuhn, supported by Mrs. McConnell to award a three-year contract for marketing communications services to the vendor submitting the low proposal, BBDO Advertising, in the amount of $2,900 per month. AYES: Johnson, Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (9) NAYS: (0) Motion carried on a voice vote. GROUP CAMPING SHELTERS - GROVELAND OAKS: Moved by Mr. Korzon, supported by Mr. R. Kuhn to award the bid for the purchase of one 20 ft. x 28 ft. and six (6) 20 ft. x 36 ft. picnic shelters for the group camping areas at Groveland Oaks to the low bidder, Play Environments, in the amount of $29,114. AYES: Johnson, Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (9) NAYS: (0) Motion carried on a voice vote. Chief of Parks Dan Stencil noted that the bids do not include installation, which will be completed by staff, plus roofing shingles and crushed limestone. Moved by Mr. Skarritt, supported by Mrs. McConnell to add the Beach Concession/Restroom Building Well Repair for Independence Oaks to the agenda. 3-4 (Commission Meeting, December 4, 1996) AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (8) NAYS: (0) Motion carried on a voice vote. BEACH CONCESSION/RESTROOM BUILDING WELL REPAIR - INDEPENDENCE OAKS: Moved by Mr. Skarritt, supported by Mrs. McConnell to approve the expenditure of $6,816.39 to Mike LaLone Well Drilling for the well repair at the beach concession/restroom building at Independence Oaks. AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (8) NAYS: (0) Motion carried on a voice vote. FUEL TANK REPLACEMENTS: Chief of Golf Mike Thibodeau updated the Commission on the status of the fuel tank replacement projects at Independence Oaks and Groveland Oaks, noting a small amount of contamination was found and removed at Independence Oaks. Contamination at Groveland was also found, believed to be from tanks removed several years ago that were installed close to 30 years ago. This contamination is in contact with the ground water; therefore, state laws mandate we proceed with an Initial Assessment Report, which must be filed with the Department of Environmental Quality within 90 days. Staff has received one quote for this assessment report in the amount of $10,600 and is in the process of contacting another vendor for a second quotation. Moved by Mrs. Johnson, supported by Mr. Pernick to authorize staff to proceed with an Initial Assessment Report for Groveland Oaks in an amount not to exceed $10,600. AYES: Johnson, G. Kuhn, R Kuhn, Lewis, Pernick, Schmid, Skarritt (7) NAYS: (0) Motion carried on a voice vote. MANAGER'S REPORT: In addition to the Manager's Report filed in the agenda, the following was noted: ---Mr. Richard presented the Commission with a beautification award received from the City of Farmington Hills for the Glen Oaks Golf Course. ---Staff updated the Commission on in -line skating programs throughout the county plus the platform tennis program at Waterford Oaks. 3-5 (Commission Meeting, December 4, 1996) ---Fair Oaks President L. C. Scramlin updated the Commission on the scheduling and events at the Springfield Oaks Activities Center, both upcoming and over the past year since Fair Oaks took over the building's operations. ---Please note the change in the schedule for the next meeting, which will be 9 a.m. on Wednesday, January 8, 1997. The meeting was adjourned to a tour of the water tower at 11:23 a.m. Richard D. Kuhn, Jr., Secretary Karen Smith, Recording Secretary 3-6