HomeMy WebLinkAboutMinutes - 1997.03.05 - 39022OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
March 5, 1997
The meeting was called to order at 9:08 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the
Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Ruth Johnson, Secretary Richard D. Kuhn, Jr., Fred Korzon,
Lawrence Pernick, Kay Schmid, Richard Skarritt
COMMISSION MEMBERS ABSENT:
George W. Kuhn, Nancy McConnell, L. Brooks Patterson
ALSO PRESENT:
Parks and Recreation
Oakland County Central Services
Oakland County Purchasing
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon J. Kipke, Assistant Manager
Frank Trionfi, Chief, Admin. Services
Sheila Cox, Accountant IV
Mike Thibodeau, Chief of Golf
Janet Pung, Public Communications Officer
Joseph Figa, Chief of Design and Development
David VanderVeen, Director
Bob Rhein, Buyer
Moved by Mr. Skarritt, supported by Mr. Pernick to approve the minutes of the meeting of
February 19, 1997, as written.
AYES: Johnson, Korzon, R. Kuhn, Lewis, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no comments made, nor questions asked, by the public.
APPROVAL OF PAYMENTS:
Moved by Mr. Korzon, supported by Mr. Pernick to approve the payment of the
Interdepartmental Payment Register for the January charges paid in February.
AYES: Johnson, Korzon, R. Kuhn, Lewis, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
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STATEMENT OF OPERATIONS:
The Statement of Operations for the month ending January 31, 1997 was accepted as filed.
COMMISSION BY-LAWS REVISIONS:
Proposed revisions to the Commission By -Laws were presented for Commission review. The Commission
recommended additional changes, which will also be incorporated into the By -Laws for approval at the next
meeting.
LYON OAKS LAND ACQUISITION RESOLUTIONS:
Moved by Mrs. Schmid, supported by Mr. R. Kuhn to approve the following resolutions for the
proposed land acquisitions at Lyon Oaks:
WHEREAS upon recommendation of the Oakland County Parks & Recreation
Commission, the Oakland County Board of Commissioners accepted the first grant from the
Michigan Department of Natural Resources (DNR) for the acquisition of property in Lyon
Township for the Development of Lyon Oaks County Park and Rookery through the adoption
of Miscellaneous Resolution #90239, and
WHEREAS through the subsequent adoption of Miscellaneous Resolution #92147,
Oakland County acquired 672 acres of property in Lyon Township, enabled by the grant from
the Michigan Natural Resources Trust Fund, for the purpose of establishing a county park
in a section of the county not previously serviced by the county park system; and through an
additional DNR Grant and Parks and Recreation funds, the Oakland County Board of
Commissioners approved Miscellaneous Resolution #94109, which allowed Oakland County
to acquire an additional 101 acres in Lyon Township,
WHEREAS in addition to the grant in the amount of $630,000 from the Michigan
Natural Resources Trust Fund to acquire additional adjacent property in Lyon Township, the
Parks Recreation Commission has set aside $550,000 in additional funds for the purchase
of 25.559 Acres; and
WHEREAS the Parks and Recreation Commission has acted to pursue the purchase
of this additional property.
WHEREAS, the Departments of Facilities Management and Corporation Counsel
have reviewed and approved the attached Offer to Purchase Agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the Oakland County Parks and Recreation Commission to
undertake negotiations for the acquisition of Part of Tax Sidwell #22-06-300-001.
BE IT FURTHER RESOLVED the Oakland County Board of Commissioners
authorizes its Chairperson to execute the appropriate and necessary documents to conclude
formal negotiations for the acquisition of this property in accordance with Miscellaneous
Resolution #91090, as per the attached Offer to Purchase Agreement.
And
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WHEREAS upon recommendation of the Oakland County Parks & Recreation
Commission, the Oakland County Board of Commissioners accepted the first grant from the
Michigan Department of Natural Resources (DNR) for the acquisition of property in Lyon
Township for the Development of Lyon Oaks County Park and Rookery through the adoption
of Miscellaneous Resolution #90239, and
WHEREAS through the subsequent adoption of Miscellaneous Resolution #92147,
Oakland County acquired 672 acres of property in Lyon Township, enabled by the grant from
the Michigan Natural Resources Trust Fund, for the purpose of establishing a county park
in a section of the county not previously serviced by the county park system; and through an
additional DNR Grant and Parks and Recreation funds, the Oakland County Board of
Commissioners approved Miscellaneous Resolution #94109, which allowed Oakland County
to acquire an additional 101 acres in Lyon Township,
WHEREAS the Parks and Recreation Commission has been notified that it is the
recipient of another grant in the amount of $630,000 from the Michigan Natural Resources
Trust Fund to acquire additional adjacent property in Lyon Township for the purpose of
expanding recreational opportunities and preserving open space for all residents of Oakland
County; and
WHEREAS the Parks and Recreation Commission has acted to pursue the purchase
of this property.
WHEREAS, the Departments of Facilities Management and Corporation Counsel
have reviewed and approved the attached Offer to Purchase Agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the Oakland County Parks and Recreation Commission to accept
said grant in the amount of $630,000 which shall be used for the acquisition of 172.914 acres
in Lyon Township as identified in the grant being part of Tax Sidwell #22-06-300-001, and
authorizes the negotiation for the acquisition of said real property, as per the attached Offer
to Purchase in the amount of $850,000.
BE IT FURTHER RESOLVED the Oakland County Board of Commissioners
authorizes its Chairperson to execute the appropriate and necessary documents to conclude
formal negotiations for the acquisition of this property in accordance with Miscellaneous
Resolution #91090.
AYES: Johnson, Korzon, R. Kuhn, Lewis, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
REMEDIAL ACTION PLAN - RED OAKS GOLF COURSE:
Assistant Manager Jon Kipke reviewed the history of the land ownership at the Red Oaks Golf Course, noting
the Parks Commission leases a portion of the land from the Southeast Oakland County Resource Recovery
Authority (SOCRRA), plus a portion from the Oakland County Drain Commission. The land leased from
SOCRRA includes much of the course on the west and south side of the cart path plus the land on which the
pro shop and parking lot are located.
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The land owned by SOCRRA has been inspected over the past few years; reports conclude that there are
some areas, including a number of areas on the golf course, with higher than acceptable contaminants.
SOCRRA has proposed a remedial action plan agreement recommending the contaminated areas on the
course be covered with a minimum of 6" of clean fill from an off -site source, followed by an inch of topsoil and
reseeding. The agreement stipulates that the remediation, maintenance, and future monitoring be completed
at the expense of the Parks Commission. SOCRRA is seeking approval by the Parks and Recreation
Commission. Once finalized, it will be submitted to the Michigan Department of Environmental Quality for their
approval.
Discussion followed on the issues of responsibility for future additional corrective action beyond the proposed
plan; the Parks Commission assuming responsibility for the current remediation of the contamination caused
by SOCRRA; whether or not the Parks Commission has the authority to enter into this agreement without prior
approval from the Oakland County Board of Commissioners; and whether or not the Parks can be held liable
for any problems that may occur if the golf course remains open during the negotiations.
Commissioner Korzon suggested a counter offer to the agreement, with the Parks assuming the cost of the
current remediation--approximately $100,000--without assuming any additional responsibility for this
contamination.
Moved by Mr. R. Kuhn, supported by Mr. Skarritt to refer the current lease between the
Southeast Oakland County Resource Recovery Authority and the Oakland County Parks and
Recreation Commission for the property at Red Oaks Golf Course to Corporation Counsel,
along with the proposed remedial action plan agreement, for review and recommendation.
AYES: Johnson, Korzon, R. Kuhn, Lewis, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
Commission directed staff to contact Mr. Olson, from the firm representing SOCRRA in this matter, with the
Commission's decision and status of the proposal.
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As per the information filed in the agenda, the following bids were approved as recommended by staff and
Purchasing:
Moved by Mr. Korzon, supported by Mr. Pernick to award the bid for the purchase of 539
each 8-foot steel -reinforced concrete bumper blocks for Groveland, Independence, and
Waterford Oaks to the low bidder, Patrick Parking Block, for $10,780.
AYES: Johnson, Korzon, R. Kuhn, Lewis, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Pernick, supported by Mr. Korzon to award the bid for the purchase of a 32hp
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diesel fairway mower for Springfield Oaks Golf Course to the low bidder, Spartan Distributor,
for $22,812.
AYES: Johnson, Korzon, R. Kuhn, Lewis, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Skarritt, supported by Mrs. Schmid to award the bid for the purchase of a Toro
snowthrower attachment for Springfield Oaks Activities Center to Spartan Distributor for
$3,100.
AYES: Johnson, Korzon, R. Kuhn, Lewis, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mrs. Johnson, supported by Mrs. Schmid to award the bid for the purchase of a
John Deere Model 5200 tractor, Model A540 front end loader, and Model 10A backhoe for
Independence Oaks to the low bidder, Theiser Equipment, for $31,010.
AYES: Johnson, Korzon, R. Kuhn, Lewis, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
Staff requested Commission approval of a Walker rotary mower for Waterford Oaks.
Commission raised old concerns over bidding procedures, including receiving bids from distributors in other
districts, bidding on specialized equipment, and a possible purchasing policy to restrict purchases unless there
are multiple bids.
Commission directed staff to contact Oakland County Grounds Operations for comparable equipment and
pricing information.
EXECUTIVE SESSION:
Moved by Mr. R. Kuhn, supported by Mr. Pernick to adjourn the meeting to an Executive
Sesson.
AYES: Johnson, Korzon, R. Kuhn, Lewis, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
The meeting was adjourned to an Executive Session at 10:02 a.m.
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The meeting was re -convened at 10:13 a.m.
ROSE OAKS ACQUISITION:
Moved by Mr. Korzon, supported by Mr. Pernick to authorize staff to proceed with additional
negotiations for the 3 acres and house adjacent to Rose Oaks County Park on Fish Lake Road.
AYES: Johnson, Korzon, R. Kuhn, Lewis, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---Assistant Manager Kipke updated the Commission on the status of the new wells at Addison Oaks, relating
a problem with the well driller and the Oakland County Health Department that is being resolved. The well
project pending at Springfield Oaks Activities Center will be addressed after the wells are completed at Addison
Oaks.
---Manager Richard noted that representatives from Soil and Materials Engineers will be present at the April 9
Commission meeting to discuss the fuel storage tank replacement projects in the parks.
---The commission/staff retreat, originally scheduled for April 18/19, has been postponed until later this fall;
format will be changed to a one -day retreat, tentatively located at Glen Oaks Golf Course.
The next meeting will be 9 a.m. on Wednesday, March 19, 1997.
The meeting was adjourned at 10:23 a.m.
Richard D. Kuhn, Jr., Secretary
r '
Karen Smith, Recording Secretary
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