HomeMy WebLinkAboutMinutes - 1997.05.21 - 39025OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
May 21. 1997
The meeting was called to order at 9:08 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the
Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Ruth Johnson, Secretary Richard D. Kuhn, Jr., Nancy
McConnell, Lawrence Pernick, Kay Schmid, Richard Skarritt
COMMISSION MEMBERS ABSENT:
Fred Korzon, George W. Kuhn, L. Brooks Patterson
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Oakland County Central Services
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
Frank Trionfi, Chief, Admin. Services
Sheila Cox, Accountant IV
Dan Stencil, Chief of Parks Operations
Janet Pung, Public Communications Officer
Joseph Figa, Chief of Design and Development
Sue Delridge, Chief of Recreation
Mike Thibodeau, Chief of Golf Operations
Kim Soncrainte, Recreation Specialist
Bryan Farmer, Intern
Jim Dunleavy, Recreation Supervisor
Rob Rhein, Buyer
Dave VanderVeen, Director
Moved by Mr. Skarritt, supported by Mr. R. Kuhn to approve the minutes of the meeting of
May 7, 1997, with the following change:
On page 3 - 4, add the following sentence to the end of the motion for the repair and painting
of the Springfield Oaks Water Tower: "Funds for this project will be transferred from
contingency."
AYES: Johnson, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no comments made, nor questions asked, by the public.
STAFF INTRODUCTION:
Chief of Recreation Sue Delridge introduced Kim Soncrainte, recreation specialist in charge of group sales,
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(Commission Meeting, May 21, 1997)
and Bryan Farmer, intern from Eastern Michigan University.
APPROVAL OF PAYMENTS:
Moved by Mr. R. Kuhn, supported by Mrs. McConnell to approve the payment of Vouchers
4-1 through 4-412.
AYES: Johnson, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
STATEMENT OF OPERATIONS:
The Statement of Operations for the month ending April 30, 1997 was accepted as filed.
BIDS:
As per the information filed in the agenda, the following bids were approved as recommended by staff and
Purchasing:
Moved by Mr. Skarritt, supported by Mrs. Johnson to award the contract for the installation of
prefabricated restrooms for the Glen Oaks Golf Course to the low bidder, ABI Construction, for
$10, 300.
AYES: Johnson, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
Transit Bus - Mobile Recreation:
Recreation Supervisor Jim Dunleavy reviewed the history of the Mobile Recreation busing program and the bids
received for a 52-passenger transit bus. Commission directed staff to contact SEMCOG, Michigan Association
of Counties, and the intermediate schools for comparable prices and present this information at a future
commission meeting.
Glen Oaks Parking Renovation:
Moved by Mrs. Johnson, supported by Mr. Pernick to award the contract for the renovation and
addition to the Glen Oaks parking lot consisting of miling and paving the existing parking lot
including curbed islands; constructing a new 100-car asphalt parking lot including required
storm drainage system and curbed islands; extending the acceleration lane on the north side
of 13 Mile Road at the entrance and a passing lane on the south side across from the entrance;
miscellaneous drains from the addition; repairs to the existing cart path approach to the new
addition, and an alternate for the retaining walls on the east and west end of the new building
addition, to the low bidder, Ajax, in the amount of $217,256, which includes the base bid and
alternate, plus a 5 percent contingency of $10,862.80, for a total budgeted amount of
$228,118.80.
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(Commission Meeting, May 21, 1997)
AYES: Johnson, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
Glen Oaks Parking Lot Lighting:
Moved by Mrs. Schmid, supported by Mr. R. Kuhn to award the contract for the Glen Oaks
parking lot lighting project consisting of the installation of two double light fixtures to match the
existing lights, relocation of two lights in the existing parking lot, approximately 1,000 feet of
wiring and conduit, and reworking the existing lighting panel to accommodate the new lights,
to the low bidder, Jacobs Electric, in the amount of $19,500.
AYES: Johnson, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
Manager Richard updated the commission on the progress of the clubhouse renovation, noting scheduling
problems with drywall subcontractor. The first commission meeting in July is scheduled to be held at Glen Oaks
at which time the commission can tour the facility.
LYON OAKS MASTER PLAN:
Requests For Proposals were requested for the master planning of Lyon Oaks, including research, compilation,
and development of the proposed design of the park.
Chief of Design and Development Joe Figa noted that staff emphasized in the RFP's that Lyon Oaks will be
developed as both a park and golf course. Beckett & Raeder's staff is known for their sensitivity to wetlands,
including the maintenance of the golf course in conjunction with wetlands.
Staff also expects to be approached for the linkage to the trail system in the area.
Staff reviewed the 11 proposals received and interviewed the top three firms, with the final recommendation
made to award the contract to the consulting firm of Beckett & Raeder Inc. in the amount of $27,000 plus $1,500
for a workshop.
Moved by Mrs. Schmid, supported by Mrs. McConnell to award the contract for the master
planning of Lyon Oaks to Beckett & Raeder Inc. in the amount of $27,000 plus $1,500 for a
workshop, for a total amount of $28,500.
AYES: Johnson, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
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(Commission Meeting, May 21, 1997)
---Commissioners were requested to contact Karen Smith by June 10 on whether or not they plan to attend the
National Recreation and Park Association's Annual Congress in October.
---Grand Opening of the new water features at Waterford Oaks Waterpark is scheduled for Wednesday, June
18, directly following the Commission meeting that morning. A number of events are planned for this opening;
invitations will be mailed soon.
---A copy of Rose Township's ordinance covering "passive" and "active" parks was included for commission
review. Vice Chairman Johnson noted that our park does not technically fit in with these rules because of the
public road, Buckhorn Lake Road, running through the park. Commissioner Skarritt suggested staff forward this
information to Corporation Counsel for their review and interpretation.
Staff will be notifying the Department of Natural Resources that the commission will not be allowing hunting in
the park this fall in order to allow staff to study this issue for another year; a copy of that letter will be sent to the
Rose Township supervisor.
Correspondence has been received from a number of residents interested in horseback riding trails at the park;
Commission suggested that this activity may be a point to explore on the "passive/active" issue.
OLD BUSINESS:
---Commissioner Schmid noted that no resolution has been made on the issue of County Commissioner Nancy
Dingledey's missing fur from an event at White Lake Oaks; Manager Richard will follow up with a solution.
The next meeting will be 9:30 a.m. on Wednesday, June 18, 1997, followed by the grand opening ceremony
for the new water features at the Waterford Oaks Waterpark.
The meeting was adjourned at 10:38 a.m.
Richard D. Kuhn, Jr., Secretary
f �
Karen Smith, Recording Secretary
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