HomeMy WebLinkAboutMinutes - 1997.11.05 - 39026OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
November 5, 1997
The meeting was called to order at 9:09 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the
Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Ruth Johnson, Secretary Richard D. Kuhn, Jr., Fred Korzon,
George Kuhn, Nancy McConnell, Kay Schmid, Richard Skarritt
COMMISSION MEMBERS ABSENT:
L. Brooks Patterson, Lawrence Pernick
ALSO PRESENT:
Parks and Recreation
Oakland Co. Central Services
Performance Strategies, Inc.
Red Oaks Golf Dome and Sports Village
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
Frank Trionfi, Chief, Admin. Services
Brian Menghini, Accountant
Mike Thibodeau, Chief of Golf Operations
Dan Stencil, Chief of Park Operations
Janet Pung, Public Communications Officer
Joseph Figa, Chief, Design and Development
Sue Delridge, Chief of Recreation
Dave VanderVeen, Director
Rae Blackerby, PhD
John Paglino, Owner
Vince Paglino, Owner
Moved by Mr. R. Kuhn, supported by Mr. Skarritt to approve the minutes of the meeting of
October 1, 1997, with the following change:
Page 3 - 3: In the first sentence under the list of proposed Lyon Oaks master plan elements,
the sentence should read, "to find out whether or not installation of water lines will affect..."
AYES: Johnson, Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked by, nor comments received from, the public.
APPROVAL OF PAYMENTS:
Moved by Mr. Skarritt, supported by Mrs. Johnson to approve the payment of Vouchers 9-1
through 9-561; the Interdepartmental Payment Register for the September charges paid in
October; the Oak Management Corporation, Inc. 3rd quarter credits; and the Transfer
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Voucher Register for the 3rd quarter credits.
AYES: Johnson, Korzon, G. Kuhn, R. Kuhn, Lewis, McConnell, Schmid, Skarritt (8)
NAYS (0)
Motion carried on a voice vote.
ACTIVITIES REPORT:
The Activities Report for the month of September, 1997, was accepted as filed.
CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE:
The Capital Improvement Projects Budget Update as of September 30, 1997, was accepted as filed.
AWARD PRESENTATION:
Executive Officer Richard presented the Commission with a Beautification Award from the City of Farmington
Hills for creation and maintenance of landscaping at Glen Oaks Golf Course.
Public Communications Officer Jan Pung presented the Commission with the Wave Review Award received
from the World Waterpark Association for the Commission's grand opening promotion of the new water
features at Waterford Oaks.
STRATEGIC PLANNING:
Dr. Rae Blackerby was present to complete the goals and objectives in the strategic planning process for the
Parks. The following changes were made in preparation for Dr. Blackerby's presentation to the Oakland
County Board of Commissioners on Thursday, November 6:
Strategic Objective #4; add: "To increase or develop the number of parks and facilities by a minimum of 2 to
serve..."
Strategic Objective #5; add: "To maintain, ,preserve, and develop on an on -going basis..."
Strategic Objective #8; add at the end: "...as measured by the Image, Attitude, and Awareness Survey."
Strategic Objective #9; add at the end: "...as measured by the Image, Attitude, and Awareness Survey."
Strategic Objective #11; add at the end: "...as measured by the Image, Attitude, and Awareness Survey."
Strategic Objective #12; change to read: "To create or expand 15 private/public partnerships for sponsorships,
joint programming, and facilities development by the year 2002.
Strategic Objective #13; change to read: "To establish a biennial Recreation Summit for regional and state
recreational organizations operating in Oakland County by the year 2000."
Strategic Objective #14; change to read: "To establish an annual countywide Parks Directors' and Elected
Officials' Network by the year 2000."
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Strategic Objective #15; change to read: "To establish a countywide information -sharing system by the year
2000."
Strategic Objective #16: Delete
Strategic Objective #17; change the number to 16 and change to read: "To ensure an adequate funding base
for Oakland County Parks by the year 2001."
Moved by Mrs. McConnell, supported by Mrs. Johnson to approve the strategic planning
goals and objectives for the Oakland County Parks and Recreation Commission as
amended.
AYES: Johnson, G. Kuhn, Lewis, McConnell, Schmid, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
Staff will prepare the tactical objectives and present them to the Parks Commission for approval.
RED OAKS GOLF DOME AND SPORTS VILLAGE EXPANSION REQUEST:
John and Vince Paglino, owners of the Red Oaks Golf Dome and Sports Village, presented information on
a new "wacky putt" golf feature they have purchased the rights to and are proposing to add at the Sports
Village. Cost for purchase and installation of this feature, to be paid entirely by Paglinos, is approximately
$200, 000.
Paglinos are also considering adding, as part of their golf lessons, a Greg Norman video golf swing analysis
that compares your swing with that of Greg Norman's.
Information was distributed to the Commissioners on other capital projects they have completed at their cost,
which were not required under the terms of the contract. As part of the Commission's approval of the new
feature, the Paglinos are requesting consideration of a ten-year extension of their lease, which is currently due
to expire in 2009.
They acknowledged that they have been made aware of the possible drain project at Red Oaks, but
expressed their willingness to accept that risk, feeling it is important to make changes to maintain viability at
the site and remain competitive with other domes in the area.
Commission referred proposal to staff for recommendations, including review by accounting on the proposed
percentages, at the December meeting. Staff will also have the Oakland County Drain Commission review
this, as mandated in the lease.
INDEPENDENCE OAKS NATURE CENTER GRANT EXTENSION:
Chief of Design Joe Figa requested Commission approval for an extension of the Michigan Department of
Natural Resources Protecting Michigan's Future Recreation Bond Program grant on the nature center addition
at Independence Oaks. This extension is required to complete the reimbursement process for this project.
Moved by Mrs. Johnson, supported by Mrs. McConnell to adopt the following resolution to
extend the Michigan Natural Resources Protecting Michigan's Future Recreation Bond
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Program grant on the addition to the Independence Oaks Nature Center:
WHEREAS, the Oakland County Parks and Recreation Commission has been
notified by the Department of Natural Resources that the grant agreement for the
Independence Oaks Nature Center Addition, BF 93-036, has expired; and
WHEREAS, an extension period is available for when project completion date is
extended due to delays in submittal and review of the required documents and information;
and
WHEREAS, the Independence Oaks Nature Center Addition project has shown sig-
nificant and continued progress toward completion; and
WHEREAS, the Oakland County Parks and Recreation Commission has appropri-
ated matching funds and is actively pursuing the completion of the project, thereby meeting
the criteria for extension.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recrea-
tion Commission recommends amending the grant with the appropriate extension.
AYES: Johnson, G. Kuhn, Lewis, McConnell, Schmid, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
INDEPENDENCE OAKS PAVING PROJECT DESIGN AND ENGINEERING:
Chief of Design Joe Figa reiterated the problems encountered with the paving project at Independence Oaks
and the contractor, GM Engineering. GM Engineering's original bid for the project was $43,208; since the
contract was approved, the contractor requested and received an additional $11,000 for surveying, and
recently requested another $33,000 for more surveying work.
Because of these problems, staff terminated GM's contract and received the work completed to date. A total
payment was made to them of $18,900.
Staff researched the original bids for this project, noting GM's request is now approaching the second low bid
from Kieft Engineering. Staff requested Kieft Engineering to review the project and the remaining work to be
completed; they revised their original bid, taking into account the work already completed, and proposed a
cost to complete the project of $67,600.
Total of the proposed cost of $67,600, along with the $18,900 already expended to GM, is $86,500; less than
the total would have been paid to GM with their last request included.
Therefore, staff requested Commission approval of the contract to complete the paving project at
Independence Oaks to Kieft Engineering, Inc., in the amount of $67,600.
Moved by Mrs. Johnson, supported by Mr. Skarritt to award the contract to complete the
paving project at Independence Oaks to Kieft Engineering, Inc., in the amount of $67,600.
AYES: Johnson, G. Kuhn, Lewis, McConnell, Schmid, Skarritt (6)
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(Commission Meeting, November 5, 1997)
NAYS: (0)
Motion carried on a voice vote.
WATERFORD OAKS FRIDGE TOBOGGAN LIFT:
Assistant Manager Jon Kipke reported that there was only one proposal received again in response to our
Request For Proposals for the toboggan lift at The Fridge.
The bid received was from SlideOne in the amount of $305,000, not including on -site installation costs, which
staff estimated could make the final cost of this project as high as $400,000.
Staff noted that other methods of lifting the toboggans to the top of the tower can be researched again, if the
Commission wishes to proceed with a modified version of the project. In the meantime, staff recommended
Commission reject the bid.
Moved by Mr. Skarritt, supported by Mrs. Schmid to reject the bid from SlideOne for the
toboggan lift for The Fridge at Waterford Oaks.
AYES: Johnson, G. Kuhn, Lewis, McConnell, Schmid, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---Staff distributed information on projected attendance figures for the proposed waterpark at Indian Springs as
provided by the Huron -Clinton Metropolitan Authority.
---Staff has been approached by officials from Orion Township to reconsider, for safety reasons, installing the
bike path inside the park fence rather than outside the fence. Commission requested staff inform the township
officials that, for security reasons, we may double fence along the path. Staff will have more information
available at the December meeting.
The next meeting will be at 9 a.m. on Wednesday, December 3, 1997.
The meeting was adjourned at 12:22 p.m.
Richard D. Kuhn, Jr., Secretary
Karen Smith, Recording Secretary
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