HomeMy WebLinkAboutMinutes - 1997.10.01 - 39027OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
October 1. 1997
The meeting was called to order at 9:09 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the
Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Ruth Johnson, Secretary Richard D. Kuhn, Jr., George Kuhn,
Nancy McConnell, Lawrence Pernick, Kay Schmid, Richard Skarritt
COMMISSION MEMBERS ABSENT:
Fred Korzon, L. Brooks Patterson
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Performance Strategies, Inc.
Arthur Hills and Associates
Beckett Raeder and Associates
Oakland County Sportfishing Assoc
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
Frank Trionfi, Chief, Admin. Services
Sheila Cox, Accountant IV
Mike Thibodeau, Chief of Golf Operations
Dan Stencil, Chief of Park Operations
Janet Pung, Public Communications Officer
Joseph Figa, Chief, Design and Development
Sue Delridge, Chief of Recreation
Mike Donnellon, Architectural Engineer
Bob Rhein, Buyer
Rae Blackerby, PhD
Steve Forrest
Christy Summers
Deb Cooper
Carl Christie
Bruce Tufford and Ozzie
Moved by Mr. Skarritt, supported by Mrs. Schmid to approve the minutes of the meeting of
September 3, 1997, as written.
AYES: G. Kuhn, R. Kuhn, Lewis, Pernick, Schmid, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Pernick, supported by Mr. Skarritt to approve the minutes of the public hearing
of September 3, 1997, as written.
AYES: G. Kuhn, R. Kuhn, Lewis, Pernick, Schmid, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
3-1
(Commission Meeting, October 1, 1997)
Moved by Mr. Pernick, supported by Mr. R. Kuhn to approve the minutes of the Commission
Retreat of September 17, 1997, with the following change:
Page 3 - 2, Beginning of first sentence changed from "Staff was..." to read "Staff and
commissioners were..."
AYES: G. Kuhn, R. Kuhn, Lewis, Pernick, Schmid, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked by, nor comments received from, the public.
APPROVAL OF PAYMENTS:
Moved by Mr. Pernick, supported by Mr. G. Kuhn to approve the payment of Vouchers 8-1
through 8-529 and the Interdepartmental Payment Register for the August charges paid in
September.
AYES: G. Kuhn, R. Kuhn, Lewis, Pernick, Schmid, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
STATEMENT OF OPERATIONS:
The Statement of Operations as of August 31, 1997, was accepted as filed.
ACTIVITIES REPORT:
The Activities Report for the month of August, 1997, was accepted as filed.
DONATION RECOGNITION:
Carl Christie, along with Bruce Tufford and Ozzie, representing the Oakland County Sportfishing Association,
presented the Parks Commission with a $2,000 donation for dock improvement projects at Independence
Oaks. The Association has made donations in the past totaling $7,000 for fishing dock improvements at Orion
Oaks.
Chief of Park Operations Dan Stencil presented Messrs. Christie and Tufford with a plaque in appreciation
of the Oakland County Sportfishing Association's support.
On behalf of the Commission, Chairman Lewis thanked the Association for their efforts and contributions.
LYON OAKS MASTER PLAN:
Representatives from Beckett Raeder, consultants for the Lyon Oaks Master Plan, presented several
3-2
(Commission Meeting, October 1, 1997)
drawings for Commission review and input towards a final plan planned for presentation in November. The
information presented included drawings covering park elevation, soils, vegetation, and site analysis.
After reviewing all aspects and receiving input from local officials, residents, and staff, the consultants come
up with the following elements for a plan:
• 27-hole golf course with clubhouse and maintenance area
• bike trail system to tie into existing trail system link to the north
• nature center in the core wildlife zone with nature/cross-country ski trails
• picnic/day use area (non -organized)
• corporate picnic areas
• waterpark
• 24-station archery range
• observation/overlook in the wooded area
Commissioner Skarritt requested Commissioner G. Kuhn check with his staff at the Oakland County Drain
Commission to find out whether or not the installation of water lines will affect the water table in the park.
Discussion followed on the strength of the market to justify the funding for the waterpark proposed for the park.
Commission also noted that staff must remain in contact with the Huron -Clinton Metropolitan Authority to
ensure we keep them aware of our plans and that we cooperate with each other on the proposed waterparks.
Consultants will review comments received today for any changes, along with cost analyses for each of the
elements proposed, and bring back the entire plan for adoption in November.
FUND TRANSFER:
Moved by Mr. Skarritt, supported by Mr. R. Kuhn to approve the transfer of $7,140.00 for
Groveland Oaks and $6,000.00 for Independence Oaks from the Capital Improvement
Projects Budget Contingency to continue with the Fuel Tank Replacement Project at each
park.
AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
BID:
As per the information filed in the agenda, the following bid was approved as recommended by staff and
Purchasing:
Chief of Design and Development Joe Figa noted that, although there is only one bidder on this project, he
was able to compare prices with the bid received earlier this summer for the paving project at Glen Oaks. The
prices were comparable, and in the area of paving, lower.
Staff recommended awarding the contract to include the bid base and alternates #2 and #3. Commission
requested staff also include half of alternate #1 for additional curbing along the back of the parking lot.
3-3
(Commission Meeting, October 1, 1997)
Moved by Mrs. Johnson, supported by Mrs. Schmid to award the contract for the wave pool
parking lot expansion paving project at Waterford Oaks, including site grading, tree removal,
storm sewer construction, curb and gutter installation, and paving, to Allied Construction in
the amount of $108,500 for the base bid, half of alternate #1, and alternates #2 and #3, plus
$4,500 for contingency, for a total budgeted amount of $113,000.
AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick (6)
NAYS: Skarritt (1)
Motion carried on a voice vote.
GLEN OAKS LANDSCAPING:
Mr. Figa reported that the low bidder, who was awarded the contract earlier this summer for the Glen Oaks
landscaping project, has withdrawn his bid. Second low bid is almost $8,000 higher.
Staff is reviewing the project and will bring a recommendation back to the Commission.
Commission questioned whether or not the bid bond from the low bidder is going to be kept as a penalty, and
if not, why not; that action is still under review by Purchasing.
WATERFORD OAKS FENCING:
Moved by Mr. Skarritt, supported by Mr. R. Kuhn to approve the payment of $12,734.00 to
Arrow Fencing for fence improvement projects at Waterford Oaks, including enlargement of
the maintenance storage area and several small fence projects at the waterpark.
AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, Pernick, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
ROAD CHLORIDE - PARKS:
Moved by Mr. R. Kuhn, supported by Mrs. Johnson to approve the payment of $29,995.00
to the Road Commission for Oakland County for road grading and chloriding for Addison
Oaks, Groveland Oaks, and Independence Oaks.
AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
3-4
(Commission Meeting, October 1, 1997)
---The lessees of the Red Oaks Golf Dome and Sports Village have approached staff about adding a new
"dimension" to the facility --a new variety of putt -putt. Lessees will be present at the November 5 meeting to
discuss this with the Commission, along with a request for the Commission to consider a five-year extension
to their lease in exchange for the proposed expansion.
OLD BUSINESS:
Vice Chairman Johnson requested an update on the policy for allowing handicapped golfers to use our golf carts
on our courses when weather/safety considerations prohibit other carts on the course.
Staff remarked that Corporation Counsel has not returned an opinion on this issue. However, until we have an
opinion, staff is allowing handicapped golfers to use carts, if they wish, when other carts are prohibited.
Commission expressed concern that, if the carts are prohibited from the courses for safety reasons, as we state,
then all carts should be prohibited. They suggested offering those golfers, who are physically unable to golf
without a cart, a rain check to play another day.
Moved by Mrs. McConnell, supported by Mrs. Schmid to adopt a policy that when the golf
courses, for safety reasons, prohibit golf carts from being on the courses, no golfers may take
a cart on the course. Those golfers who are physically unable to golf without a cart will be
offered rain checks to golf on another day. -
AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
STRATEGIC PLANNING:
Dr. Blackerby continued her work with the Commission and staff on the goals and objectives in the strategic
planning process for the parks. She reviewed the five goals compiled from the September 17 work session.
Goal #5 was rewritten to read as follows: "To ensure the people of Oakland County understand the need to
support funding to acquire, maintain, and develop county parks."
Commission and staff were asked to complete the objectives listed under each goal to include a measurable
success and a year for that accomplishment.
In the course of reviewing and completing each objective, the following additional changes were made:
Strategic Objective #4: Change the word "located" to read "to serve."
Strategic Objective #6: Change the year to 2007.
Combine Strategic Objectives #7 and #8, plus add the following phrase: "...excluding those
parks designated as golf courses only."
Combine Strategic Objectives #9 and #10 to read "...public perception of Oakland County
Parks as safe and clean family parks."
Strategic Objective #11: Delete the word "average."
3-5
(Commission Meeting, October 1, 1997)
Strategic Objective #13: The percentage in 1996 was completed as 62% according to a survey
completed for the recreation master plan for the County Parks.
Strategic Objective #16: Changed to read "...private/public partnerships for joint programming
and facility development..."
Strategic Objective #17: Change the word "data -sharing" to read "information -sharing."
Delete Strategic Objective #20.
Commission and staff reviewed numbers for several of the objectives; the objectives will be revised to reflect
those numbers in preparation for the next work session. Afterwards, staff will prepare the Tactical Objectives
and present those to the Commission for approval.
Dr. Blackerby commented that some of these objectives can also be done by commissioners, who by virtue of
their office, can reach different levels of people.
The next meeting will be at 9 a.m. on Wednesday, November 5, 1997.
The meeting was adjourned at 12:10 p.m.
Richard D. Kuhn, Jr., Secretary
Karen Smith, Recording Secretary
MU61